Project Information

Bid Title

Title: Provide District Electronic Ticketing Solutions

Issuing Agency

Richland One School District

Location

South Carolina

Published Date

Feb 12, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 2026-017

Original Source

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Bid Documents

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Project Description

RFQ 2026-017

Title: Provide District Electronic Ticketing Solutions

Closing Date/Time: March 13, 2026 2:00AM (ET)

Procurement Official: Stephanie Conrad 803-231-7031

Attachment Preview

Richland County School

District One

REQUEST FOR

PROPOSAL

DESCRIPTION: “Provide Electronic Ticketing Solution”

Solicitation

Number

Date Issued

Procurement

Officer

Phone

E-mail Address

RFP No. 2026-017

February 12, 2026

Stephanie Conrad

803-231-7031

Stephanie.conrad@richlandone.org

The Term "Offer" Means Your "Bid" or "Proposal"

SUBMIT OFFER BY (Opening Date/Time):

March 13, 2026 / 2:00 pm (ET)

NON-MANDATORY PRE-PROPOSAL MEETING

NUMBER OF COPIES TO BE SUBMITTED:

QUESTIONS MUST BE RECEIVED BY:

N/A

One (1) Original PDF and One (1) digital copy

February 23, 2026 / 12 PM (ET) IN WRITING via email:

Stephanie.conrad@richlandone.org

Offers must be submitted in a sealed package. Solicitation Number and Opening Date must appear on package exterior.

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:

Procurement Services, Attn: S Conrad 2026-017

201 Park Street

Room 209

Columbia, S. C. 29201

CONFERENCE TYPE:

DATE / TIME:

N/A

LOCATION:

As appropriate, see “Conference – Pre-Bid/Proposal” & “Site Visit” provisions

AWARD&

AMENDMENTS

This solicitation, any amendments and award, will be posted at the following web address:

www.richlandone.org/procurement

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms

of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

OFFEROR'S TYPE OF ENTITY:

(Check one)

 Small

(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror  Women

named above)

 Minority

TITLE

(Business Title of person signing above)

 Other

PRINTED NAME

(Printed name of person signing above)

(See provision entitled “Signing Your Offer”)

Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified

as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and

distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity

if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

(If Offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

COVER PAGE (December 2017)

Richland County School District One

Request for Proposal: Provide Electronic Ticketing Solution

PAGE TWO

(Return Page Two with your Offer)

HOME OFFICE ADDRESS (Address for offeror’s home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Area Code Number Extension

E-mail Address

Facsimile

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders" and "Contract Documents" clauses)

 Payment Address same as Home Office Address

 Order Address same as Home Office Address

 Payment Address same as Notice Address (check only one)  Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

See "Amendments to

Solicitation" Provision

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Amendment

Issue Date

Amendment Amendment

No.

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

10 Calendar Days (%) 20 Calendar Days (%)

See "Discount for Prompt

Payment" clause

PAGE TWO (December 2017)

****End of Page Two****

30 Calendar Days (%) _______Calendar Days (%)

RFP No. 2026-017

Page 2 of 30

Richland County School District One

Request for Proposal: Provide Electronic Ticketing Solution

SOLICITATION OUTLINE

I.

SCOPE OF SOLICITATION

II.

INSTRUCTIONS TO OFFERORS

A.

GENERAL INSTRUCTIONS

B.

SPECIAL INSTRUCTIONS

III.

SCOPE OF SERVICES / SPECIFICATIONS

IV.

INFORMATION FOR OFFERORS TO SUBMIT

V.

QUALIFICATIONS

VI.

AWARD CRITERIA

VII.

TERMS AND CONDITIONS

A.

GENERAL

B.

SPECIAL

VIII.

BIDDING SCHEDULE / PRICE - BUSINESS PROPOSAL

IX.

ATTACHMENTS TO SOLICITATION

***

RFP No. 2026-017

Page 3 of 30

Richland County School District One

Request for Proposal: Provide Electronic Ticketing Solution

I.

SCOPE OF SOLICITATION

ACQUIRE SERVICES: The purpose of this solicitation is to acquire services complying with the enclosed description

and/or specifications and conditions. Ranked offers will be determined in accordance with the qualifications outlined.

MAXIMUM CONTRACT PERIOD -– ESTIMATED: Start date: 04/01/2026 End date: 7/31/2031. Any resulting contract

will begin on the date specified in the notice of award. See clause entitled "Term of Contract – Effective Date / Initial

Contract Period".

There will be four (4) one-year options to renew for a maximum contract life of five (5) years with the maximum

term July 31, 2031.

INITIAL CONTRACT PERIOD: [April 1, 2026 – July 31, 2027] The effective date of this contract is the first day of the

maximum contract period as specified on the final statement award. The “initial term” of this agreement is one (1) year,

effective date with four (4) additional one-year options to extend. Regardless, this contract expires no later than the last

date stated on the final award statement.

About Richland County School District One

Richland County School District One. Ideally located in the center of the Palmetto State and just a short drive from the

mountains and the beaches, Richland One is great place to learn, live, work and play.

Our District covers 482 square miles and encompasses urban, suburban and rural neighborhoods in Columbia, South

Carolina’s capital city. With more than 21,000 students enrolled, Richland One is the state’s sixth-largest school district.

Recognizing that our students learn in different ways and have different interests, we offer an exciting and challenging

array of educational opportunities that include Montessori programs, International Baccalaureate programs, visual and

performing arts, foreign language, advanced academic programs, robotics and aerospace education. Many of our

programs serve as models for others across the state and nation.

Richland One’s long-standing tradition of excellence dates to the District’s earliest beginnings in the late-1800s. Year

after year, our graduates leave our schools and go on to attend some of the nation’s most prestigious colleges and

universities. The Richland One Class of 2023 received more than $77 million in scholarships.

Our community consistently shows its commitment to nurturing educational excellence. Just walk into any of our schools

and you’ll see evidence of the vigorous community support that our district enjoys. Thanks to Richland One voters, our

students go to school in state-of-the-art facilities built new or renovated through our Schools for the 21st Century bond

construction program. Community members from all walks of life - parents, retirees, elected officials, college students,

business people, military, faith-based organizations - also share their time and talents every day by serving as volunteers

in our schools.

Richland One is more than just a school district. We are a community of learners with one vision, one mission and one

common purpose - providing all of our students with a high-quality education.

Purpose and Scope of Solicitation

The purpose of this solicitation is to seek proposals from qualified vendors who can provide services for Richland County

School District One.

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO

CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY TO ALL

PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any

other legal entity.

RFP No. 2026-017

Page 4 of 30

Richland County School District One

Request for Proposal: Provide Electronic Ticketing Solution

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance,

price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make

changes which the clause of the contract titled “Changes,” if included herein, authorizes the Procurement Officer to order

without the consent of the contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors

are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used

interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term

Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an

amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

Unit(s) identified on the Cover Page.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means Richland County School District One.

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the

Contractor to fulfill the Contractor’s obligations under the Contract.

AMENDMENTS TO SOLICITATION (a) This solicitation may be amended at any time prior to opening. All actual and

prospective bidder’s should monitor the following web site for the issuance of Amendments: www.richlandone.org

(Procurement Information) (b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and

returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on

Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment.

(c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

AWARD NOTIFICATION

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date

specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the contract resulting

from this Solicitation have a total or potential value more than one hundred thousand dollars, such notice will be sent

electronically to all Offerors responding to the Solicitation. Unless a written notice of intent to protest is timely filed

pursuant to Section 11-35-4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on

the calendar day (including weekends and holidays) immediately following the seventh business day after such notice is

given

BID / PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter into a

contract with Richland County School District One. Without further action by either party, a binding contract shall result

upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as the

offeror on the Cover Page. An offer may be submitted by only one legal entity; “joint bids” are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover Page,

You must notify the Procurement Officer in writing.

BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English language and in

US dollars, unless otherwise permitted by the Solicitation.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR INCOMPLETE

INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION 16-

RFP No. 2026-017

Page 5 of 30

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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