Project Information

Bid Title

PROFESSIONAL SERVICES FOR A NEW FIRE STATION DESIGN

Issuing Agency

City of Tybee Island

Location

Georgia

Published Date

Nov 7, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-791

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-791
Bid Title:	PROFESSIONAL SERVICES FOR A NEW FIRE STATION DESIGN
Category:	Open RFPs
Status:	Open

Description: The City of Tybee Island seeks proposals from interested and qualified design firm for the design of a new fire station for the City of Tybee Island, that is two stories, and each story is approximately 7,500 square feet. Sealed proposals must be received by 2:00PM local time, on December 15, 2025. The City of Tybee Island reserves the right to reject any or all proposals. A pre-proposal meeting will be held on Monday, December 1, 2025, at 2:00PM in the City of Tybee Island, City Hall Conference Room (403 Butler Avenue). Interested respondents are encouraged to attend, as they will have the opportunity to discuss specifications and ask questions. Publication Date/Time: 11/7/2025 12:00 AM Closing Date/Time: 12/15/2025 2:00 PM Pre-bid Meeting: 12/01/2025 | 2PM | City Hall Contact Person: POINT OF CONTACT: Contact Name: Peter Gulbronson Contact Email: peter.gulbronson@cityoftybee.org Contact Phone Number: (912)472-5041 Related Documents: RFP for Design Services for Fire Station

Attachment Preview

REQUEST FOR PROPOSALS

RFP NO. 2025-791

PROFESSIONAL SERVICES FOR A NEW FIRE STATION DESIGN

CITY OF TYBEE ISLAND, GEORGIA

BRIAN WEST, MAYOR

MONTY PARKS, MAYOR PRO TEM

BILL GARBETT

MICHAEL “SPEC” HOSTI

TONY PLOUGH

NICK SEARS

KATHRYN WILLIAMS

PROPOSALS DUE: Monday, December 15, 2025, at 2:00PM

PRE-PROPOSAL MEETING: Monday, December 1, 2025, at 2:00PM

DOCUMENT CHECK LIST

The following documents are contained in and made a part of this Request for Proposal and are required to be

submitted with the proposal. It is the responsibility of the company submitting the proposal to read, complete and

sign, where indicated, and return these documents with his/her proposal. FAILURE TO DO SO MAY BE

CAUSE FOR DISQUALIFICATION OF THEIR PROPOSAL.

INTRODUCTION

INSTRUCTIONS TO PROPOSERS

GENERAL INFORMATION

SURETY REQUIREMENTS

EVALUATION CRITERIA

SCOPE OF WORK AND CLASSIFICATION

ATTACHMENTS:

A. CONTRACTOR AFFIDAVIT

C. SAVE AFFIDAVIT

E. DEBARMENT CERTIFICATION

SEPARATE ATTACHMENTS:

B. SUBCONTRACTOR AFFIDAVIT

D. W-9/VENDOR INFORMATION

F. CHECKLIST

INTRODUCTION

This is a Request for Proposal to supply the City of Tybee Island, Georgia (sometimes hereinafter referred

to as “Owner”) with products or services as indicated herein.

The City of Tybee Island seeks proposals from interested and qualified design firm for the design of a new fire

station for the City of Tybee Island, that is two stories, and each story is approximately 7,500 square feet.

Sealed proposals must be received by 2:00PM local time, on December 15, 2025. The City of Tybee Island

reserves the right to reject any or all proposals.

A pre-proposal meeting will be held on Monday, December 1, 2025, at 2:00PM in the City of Tybee

Island, City Hall Conference Room (403 Butler Avenue). Interested respondents are encouraged to attend,

as they will have the opportunity to discuss specifications and ask questions.

METHOD OF AWARD: If the City of Tybee Island awards a contract from this RFP, it will be awarded to the

responsible proposer deemed able to provide the best value for the City. The award will consider price among

other factors as specified in the RFP. The City reserves the right to select the proposer which best meets the City’s

goals and objectives, needs, budget constraints, and quality levels, as well as its educational and service level

expectations. The City reserves the right to award the contract to one or multiple vendors.

Signature of proposal submitter indicates understanding and compliance with attached terms and conditions and

all other specifications made a part of this RFP, and any subsequent award or contract. All terms, conditions and

representations made within this RFP will become an integral part of the contract. Nothing contained within this

RFP is indicative of intent by the City of Tybee Island to reimburse the submitter, in whole or in part, for any

costs associated with preparation, submission, or presentation of their proposal.

Instructions for preparation and submission of a proposal are contained in this RFP package. Please note that

specific forms for submission of a proposal are required.

The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement procedures are

conducted in a manner that provides maximum open and free competition. The City seeks to ensure that all

segments of the business community have access to supplying the goods and services needed by the City. The

City provides equal opportunity for all businesses and does not discriminate against any persons or businesses

regardless of race, color, religion, age, sex, national origin or handicap.

The City is seeking a proposal package for service or materials equal to or exceeding specifications set forth on

the attached pages. Submittals not meeting these standards will be rejected. The attached specifications become

and remain a part of this RFP.

All responses, inquiries, or correspondence relating to, or in reference to, this RFP, and all reports, charts,

displays, schedules, exhibits and other documentation by the proposal submitters will become the property of the

City when received. The City retains the right to use any or all ideas presented in any response to this RFP,

whether amended or not. Selection or rejection of the proposal does not affect this right.

BACKGROUND

The City of Tybee Island is seeking professional services for the design of a new elevated fire station with

storage and parking for the City’s Fire Department vehicles and ocean rescue vehicles under the living quarters.

Each floor is approximately 7,500 square feet. The storage area should consist of a drive through areas for all

fire department vehicles. The upper floor will consist of the following: living quarters, kitchen area, offices,

showers and restroom facilities, laundry room, and an exercise area. An elevator will also be required between

the parking/storage area and the living quarters. The design will also include the razing of an existing one-story

residence located at 103 Butler Avenue.

1. INSTRUCTIONS TO PROPOSERS

Purpose: The purpose of this document is to provide general and specific information for use in submitting a bid

to supply the City of Tybee Island with equipment, supplies, and/or services as described herein. All RFPs are

governed by the Code of the City of Tybee Island, Georgia, 15-2015 Sec 1, Art VII, Procurement, Sec 2-400, and

the laws of the State of Georgia.

Proposers must carefully review all provisions of, and attachments to, this document prior to submission. Each

proposal constitutes an offer and cannot be withdrawn except as provided herein. This RFP and any attachments,

plans, and/or other related documents can be found on the City’s website at https://www.cityoftybee.org/Bids.aspx.

It is incumbent upon the proposer to check the website for additional information and/or addendums

1.1 How to Prepare Proposals:

All Proposals must be:

a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all documents must

be submitted.

b. Proposals must be signed by the business owner or authorized representative, with all erasures or

corrections initialed and dated by the official signing the Proposal. ALL SIGNATURE SPACES

MUST BE SIGNED.

1.2 How to Submit Proposals:

One original, and one electronic copy (USB flash drive) must be submitted in a sealed opaque

envelope, plainly marked with the RFP number and title, and bidder’s company name, to the office

of the address below prior to the time specified. Include all required attachments, which can be

found at the end of this document.

• Include all requested documents, in addition to a W-9, certificate of insurance, and required

bid bond.

• City/County Occupational Tax Certificate Requirement: Contractor must supply a copy of

their Occupational Tax Certificate as proof of payment of the occupational tax where their

office is located. In addition, if a contract is awarded, contractors that are not located on

Tybee Island are required to obtain a Tybee Island contractor registration.

• Include at least five (5) references documenting your experience with similar projects.

Include the name of the project, construction cost, location, and current reference contact

information including name, phone number, and email address. In addition to the

information above, submit a written and/or photographic description of how these projects

relate to this RFP.

• All Proposals must be hand delivered, mailed, or sent by courier in sufficient time to ensure

receipt by the Purchasing Agent on or before the time and date specified above.

• Courier or hand deliver the response package to:

ALEESHA ROBINSON

TYBEE ISLAND CITY HALL

403 BUTLER AVE

TYBEE ISLAND, GA. 31328

• Proposals may be submitted via US Mail, but bidders choosing this method should allow at

least an additional 24 hours for delivery:

ALEESHA ROBINSON

CITY OF TYBEE ISLAND

PO BOX 2749

TYBEE ISLAND, GA. 31328

FAXED OR E-MAILED COPIES WILL NOT BE CONSIDERED. PROPOSALS NOT

RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.

1.3 How to Submit an Objection:

Potential bidders must present any written objection to this RFP at least seven (7) days prior to the proposal

due date. The objections contemplated may pertain to form and/or substance of the RFP documents.

Objections must be made in writing to Aleesha Robinson aleesha.robinson@cityoftybee.gov. Email

subject line: Objection to RFP 2025-791.

1.4 Minimum Requirements for Proposals:

a. Proposals shall be considered only from firms normally engaged in performing the type of work

specified in the Request for Proposal. In the determination of the evidence of responsibility and

ability to perform the required services by the proposer, the representatives of the City shall

determine whether the evidence of responsibility ad ability to perform is satisfactory. The

representatives of the City reserve the right to reject any or all proposals.

b. Previous experience in the performance of projects of a similar nature to ensure timely and efficient

completion.

c. The individual/firm warrants that he/she is fully qualified, with adequate personnel and experience,

to undertake the services required within a reasonable time.

d. The proposer shall be an equal employment opportunity employer and shall adhere to any

applicable local, state, or federal affirmative action requirements.

1.5 Errors in RFP Responses:

Proposers are expected to fully inform themselves as to the conditions, requirements, and specifications

of this RFP before submitting a proposal. Failure to do so will be at the Proposer's own risk. In case of

error in extension of prices in the proposal, the unit price will govern.

1.6 Questions concerning RFP:

Questions, inquiries, suggestions, or requests concerning interpretation, clarification or additional

information concerning any portion of this RFP must be made by email, sent to the below named

individual who will be the official point of contact for this RFP. Questions must be submitted at least

seven days before the proposal’s due date.

Mark subject line on e-mail “Questions on RFP 2025-791

POINT OF CONTACT:

Contact Name: Peter Gulbronson

Contact Email: peter.gulbronson@cityoftybee.org

Contact Phone Number: (912)472-5041

Failure of a Proposer to ask questions, request changes, or submit objections by the dates indicated above

shall constitute the Proposer's acceptance of all the terms, conditions and requirements set forth in this

RFP.

1.7 Addendums to RFP:

Any changes to the conditions or specifications in this RFP must be in the form of a written addendum to

be valid. If the City of Tybee Island issues an addendum to this RFP, it will be posted by the Purchasing

Agent on the City’s website.

The issuance of a written addendum by the Purchasing Agent is the only official method by which

interpretation, clarification or additional information will be given. The City of Tybee Island will not be

responsible for any oral representation given by any employee, representative or others.

Proposer must acknowledge each addendum in the bid. It is solely your responsibility as a proposer to

ensure that you have received all addenda and incorporated the changes into your proposal

response before submission. Addenda must be noted on proposal. Unless otherwise specified in an

addendum, the due date and time remains as listed above.

2 GENERAL INFORMATION

2.1 Specifications: Any obvious error or omission in specifications will not inure to the benefit of the

proposer but will put the proposer on notice to inquire of or identify the same from the City of Tybee

Island. Whenever information herein mentioned is made of any article, material or workmanship to be in

accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M. regulations or similar

expressions, the requirements of these laws, ordinances, etc., will be construed to be the minimum

requirements of these specifications.

2.2 Standards for Acceptance of Proposal for Contract Award: City of Tybee Island reserves the right to

reject any or all proposals and to waive any irregularities or technicalities in proposals received whenever

such rejection or waiver is in the best interest of City of Tybee Island. City of Tybee Island reserves the

right to reject the proposal of a proposer who has previously failed to perform properly or complete on

time contracts of a similar nature, or a proposal from a proposer whom investigation shows is not in a

position to perform the contract.

2.3 Proposer: Whenever the term "proposer" is used it will encompass the "person," "business," "supplier,"

"vendor," or other party submitting a proposal (a binding offer) to City of Tybee Island in such capacity

before a contract has been entered into between such party and City of Tybee Island.

2.4 Responsible / Responsive proposer: Responsible proposer means a person or entity that has the

capability in all respects to perform fully and reliably the contract requirements. Responsive proposer

means a person or entity that has submitted a proposal that conforms in all material respects to the

requirements set forth in this RFP.

2.5 Compliance with Laws: The proposer will obtain and maintain all licenses, permits, liability insurance,

worker's compensation insurance and comply with any and all other standards or regulations required by

federal, state, county or city statute, ordinances and rules during the performance of any contract between

the contractor and City of Tybee Island. Any such requirement specifically set forth in any contract

document between the contractor and City of Tybee Island will be supplementary to this section and not

in substitution thereof.

2.6 Contractor: Contractor or subcontractor means any person or business having a contract with City of

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services

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