Project Information

Bid Title

Natural Grass to Artificial Turf Athletic Field Conversion

Issuing Agency

City of Clermont

Location

Florida

Published Date

Sep 9, 2025

Closing Date

Oct 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-002

Original Source

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Bid Documents

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Project Description

Project ID: RFP 26-002

Title: Natural Grass to Artificial Turf Athletic Field Conversion

Addenda: 0

Release Date: 9/9/2025

Due Date: 10/16/2025

Post Information

Posted At:Tue, Sep 9, 2025 11:30 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City seeks to convert four existing natural grass athletic fields to high-performance artificial turf to address ongoing maintenance challenges caused by heavy field usage and to provide consistent, year-round playability.

The project will deliver a full-service, turn-key solution to Lake Felter Park Multi-Purpose Field. The park address is 1750 Johns Lk Rd., Clermont, FL 34711.

The selected respondent will be responsible for design, engineering, demolition, site preparation, drainage improvements, and installation of a manufacturer-approved slit-film/monofilament turf system, including infill, field markings, and all associated components.

All installation work will be performed under the supervision of a manufacturer-certified installer supervisor with a minimum of five (5) years’ experience in synthetic turf installations. Supervisory personnel must be certified, in writing, by the turf manufacturer as competent in the installation of the specified turf material, including sewing seams and proper infill placement.

Upon completion, each field will meet the manufacturer’s specifications for performance, safety, and durability, and will be delivered with a minimum eight (8) year manufacturer’s warranty and two (2) year installation warranty. The project will result in long-lasting, low-maintenance fields capable of supporting high volumes of athletic activity while reducing downtime for repairs and weather-related closures.

Background

Grass fields have been difficult to maintain at a high standard due to heavy usage.

Timeline

Solicitation Issued Date:

September 9, 2025

Newspaper Advertisement:

September 11, 2025

Pre-Proposal Conference (Mandatory):

September 29, 2025, 10:00am

Parks and Recreation Department
3700 S Highway 27, Clermont, Florida
The meeting will begin promptly at the time specified above.

Questions Deadline:

October 9, 2025, 3:00pm

Response Deadline:

October 16, 2025, 2:00pm

Zoom Meeting Information
https://us06web.zoom.us/j/86221438465?pwd=NGM1mV4aVJJsmXHFFbmceZsOU6qab1.1

Meeting ID: 862 2143 8465
Passcode: 868480

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Evaluation / Scoring Meeting:

TBD

Zoom Meeting Information

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561730Landscaping Services

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