Project Information

Bid Title

Purchase of Ballasts and Capacitors on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Jun 12, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

PA028-26 INV

Original Source

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Bid Documents

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Project Description

PA028-26 INV

Purchase of Ballasts and Capacitors on an Annual Contract

Buyer Contact : Casey.Beauston@GwinnettCounty.com

Opening Date : 06/15/2026 03:00 PM EST

Addendum : PA028-26 Ad1

Attachment Preview

PA046-21

Page 1

June 2, 2026

INFORMAL WRITTEN QUOTE

PA028-26

Gwinnett County is soliciting competitive informal written Quotes from qualified suppliers for the

Purchase of Ballasts and Capacitors on an Annual Contract with four (4) renewal options for the

Gwinnett County Parks and Recreation Department.

Quotes should be typed or submitted in ink and returned to the Attention of Casey Beauston,

Purchasing Associate III. Quotes should be received by 3:00 P.M. on June 12, 2026, via email at

casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - Purchasing

Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Casey Beauston via e-mail at

casey.beauston@gwinnettcounty.com or calling 770-822-7995 by 3:00 P.M. on June 8, 2026. Quotes

are legal and binding upon the bidder when submitted.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its

programs or activities. Any requests for reasonable accommodations required by individuals to

fully participate in any open meeting, program or activity of Gwinnett County Government should

be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-

822-8165.

The written Quote documents supersede any verbal or written prior communications between the

parties.

Award will be made to the supplier submitting the lowest responsive and responsible quote. Gwinnett

County reserves the right to reject any or all quotes, to waive technicalities, and to make an award

deemed in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the

option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at

its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com,

and companies submitting a quote will be notified via email.

We look forward to your quote and appreciate your interest in Gwinnett County.

Casey Beauston, CPPB

Purchasing Associate III

The following pages should be returned with your quote:

Quote Schedule, Pages 3-4

References, Page 5

PA028-26

Page 2

PURCHASE OF BALLASTS AND CAPACITORS ON AN ANNUAL CONTRACT

I. GENERAL REQUIREMENTS

A. Scope

Gwinnett County is seeking competitive informal quotes from qualified suppliers to provide ballasts and

capacitors for the Gwinnett County Department of Parks and Recreation.

B. Quantities

The estimated annual quantity shown on the Quote Schedule is based upon anticipated usage. The

County may purchase more or less depending on requirements. Items will be ordered on an “as-needed”

basis with no minimum quantity.

C. Delivery

Unit prices must include all shipping, handling, and delivery charges. Shipping is FOB destination to

address specified on Quote Schedule.

D. Samples

Gwinnett County reserves the right to request samples of any/all items on Quote Schedule for

evaluation purposes. Samples are to be provided within five (5) business days of request. Failure to

provide samples for evaluation purposes within the time specified may result in rejection of quote.

Samples must be furnished at supplier’s expense.

E. Brand Name

The use of brand name is not for restrictive purposes or to limit competition, but to assist suppliers in

determining the standard of quality and basis of design Gwinnett County is seeking. It shall be

understood that items equaling or surpassing the quality level are also acceptable. Gwinnett County

shall be the sole determinant of acceptability of all approved equivalents. It is the supplier's

responsibility to prove equivalent products equal or exceed the quality level of the product(s) specified.

PA028-26

Page 3

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING

DEEMED NON-RESPONSIVE.

QUOTE SCHEDULE

Delivery is F.O.B. destination, prepaid and allowed to: Gwinnett County Parks Operations Center, 352 Hosea Road,

Lawrenceville, GA 30046

APPROX.

ITEM # ANNUAL

QTY.

DESCRIPTION

MFG. NAME

& NO.

DELIVERY

A.R.O.

UNIT PRICE

TOTAL

PRICE

Ballast, 1500W, Metal Halide 480V

1.

200 EA

M48, Advance Brand

ADV71A67842001, or approved

equivalent

Capacitor, used for 1500W Metal

2.

200 EA

Halide Lamp-480V, Aerovox

Z74S5232NN, or approved

equivalent

$

$

$

$

QUOTE TOTAL $

NOTE:

1. Unit Price MUST include ALL charges, including delivery. The awarded supplier shall coordinate delivery with

Parks and Recreation.

2. Delivery must be made between 7:00 A.M. and 5:00 P.M. Monday- Friday excluding Holidays.

COMPANY NAME ____________________________________________________________________

PA028-26

Page 4

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING

DEEMED NON-RESPONSIVE.

QUOTE SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing

for the initial term of the contract will be sufficient cause for Gwinnett County to declare quote non-responsive. Contract to

begin upon notification of award.

Unless otherwise noted, quoted prices will remain firm for four (4) additional one-year periods. If a percentage

increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1:

Renewal Option 2:

Renewal Option 3:

Renewal Option 4:

% Increase

% Increase

% Increase

% Increase

% Decrease

% Decrease

% Decrease

% Decrease

Explanation

Explanation

Explanation

Explanation

Certification of Non-Collusion in Quote Preparation

Signature

Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No.

Date

Addendum No.

Date

In compliance with the attached specifications and the Instructions for Vendors, the undersigned offers and agrees, within

ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set

opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this

quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should

select their preferred method of electronic payment upon notice of award. For more information on electronic payments,

please refer to the Electronic Payment information in the Instructions for Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number

Fax Number

E-Mail Address

PA028-26

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been

completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project

bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of

this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Start Dates

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

3. Company Name

Brief Description of Project

Completion Date

Contract Amount $

Contact Person

E-Mail Address

Start Date

Telephone

COMPANY NAME ____________________________________________________________________

Commodity Codes

• NAICS 423610Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers

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