Project Information

Bid Title

RFQ 25-391 Replace 6-TON RTU

Issuing Agency

New Smyrna Beach Utilities

Location

Florida

Published Date

Apr 21, 2025

Closing Date

May 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ25-391

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2025

Primary Contact
Erin Anderson

Title
RFQ 25-391 Replace 6-TON RTU

Secondary Contact
Maureen Lynch

Number
RFQ25-391

Tertiary Contact
Lauren Wright

Type
Request for Quotation

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
New Smyrna Beach Utilities is seeking a quote from a Licensed and Insured HVAC Contractor to supply and install a 6-ton AC system at our Central Office Building located at 200 Canal Street New Smyrna Beach Florida 32168. The contractor shall provide all labor, materials, tools, supervision, crane services and permits for this project. The contractor’s bid shall be based on actual field measurements. All products shall be installed per manufacture specifications.
Scope Overview:

1.        Remove existing unit and install a new 6-ton ac unit (Carrier, Trane or Tempstar).

2.        Provide and install new electric heater to match existing.

3.        Provide and install new thermostat, condensate safety switches and hurricane tie down clips.

4.        Provide complete system startup and one year labor warranty.

5.        Provide one year manufacturer parts and 5 year compressor warranty.

6.        Contractors’ safety will be observed for compliance with local, State, and federal standards. At no time will NSBU staff be seen as directing a contractor’s job while attempting to maintain safe compliance. It is the contractor’s duty to maintain safe control of their working environment.

7.        All work is to be completed week days between 7:00 AM to 4:00 PM

Dates(All times are listed as EST )

Broadcast Date
4/21/2025 8:00 AM EST

Question End Date

Due Date
5/8/2025 2:30 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
5/1/2025	9:00 AM	Yes	200 Canal St New Smyrna Beach Florida 32168

Documents

Total: 1

Type	Name	Description	File Type
Request for Quotation	RFQ 25-391 Removal and Complete Replacement of 6-Ton AC System COB 4 4-18-25.pdf	RFQ 25-391 Replace 6-Ton RTU	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 4

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1					Provide & Install 6 Ton Trane/Carrier/ Tempstar Rooftop	1	EA	Price	Brand Name Only
2					Permitting	1	LS	Price	Service
3					Electrical Work including and permitting (if required)	1	LS	Price	Service
4					Roofing Work including any permitting (if required)	1	LS	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RF Quote Documentation

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 6

Code	Description
[031-21]	Compressors, Air Conditioning: Industrial Type, and Parts
[031-3]	Air Conditioners: Commercial, and Parts and Accessories not Individually Itemized
[031-6]	Air Conditioning and Heating: Central Units, and Parts and Accessories Not Individually Itemized
[055-4]	Air Conditioners and Parts
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)
[910-36]	Heating, Air Conditioning, and Ventilation Maintenance and Repair Services (Including Installation)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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