Project Information

Bid Title

Motorcycle Week Portable Toilets

Issuing Agency

City of Laconia

Location

New Hampshire

Published Date

Feb 17, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

B26-01-03

Original Source

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Bid Documents

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Project Description

Bid Number:	B26-01-03
Bid Title:	Motorcycle Week Portable Toilets
Category:	Bids, RFP's and RFQ's
Status:	Open

Description: The City of Laconia Public Works Department is requesting sealed competitive bids to provide portable toilets for Laconia Motorcycle Week. Publication Date/Time: 2/17/2026 3:15 PM Publication Information: The Laconia Daily Sun Closing Date/Time: 3/3/2026 2:30 PM Related Documents: BID No B26-01-03 Motorcycle Week Portable Toilets ATTACHMENT A - SAMPLE CONTRACT

Attachment Preview

THE CITY OF LACONIA

NEW HAMPSHIRE

REQUEST FOR BID

BID No. B26-01-03

Motorcycle Week Portable Toilets

Due date: March 3, 2026 – 2:30pm

City of Laconia

Purchasing Office

45 Beacon Street East

Laconia, NH 03246

Date:

Bid#:

Bid Due Date:

Bid Due By (Opening):

02/17/2026

B26-01-03

03/3/2026

2:30pm

Please direct any questions regarding this Bid Conditions to: Gina Mastine at 603-524-3877 or by email to gmastine@laconianh.gov

BID INVITATION FOR: Motorcycle Week Portable Toilets

Unless specifically amended or deleted, by the Purchasing Office, the following General Terms and Conditions apply to this Bid and any resulting

Purchase Order or Contract.

GENERAL TERMS AND CONITIONS:

BIDS. Bids must be received at the Purchasing Office before the date

and time specified for the opening. Bids must be submitted on this

bid form or exact copies and must be typed or clearly printed in ink.

Corrections must be initialed. Bids are to be made less Federal Excise

Tax and no charge for handling unless required by law. Bids will be

made available to the public after the time of award. Bid results will

be given by mail only if requested in writing and accompanied by a

self addressed, stamped business size envelope.

SPECIFICATIONS. Vendors must submit on items as specified.

Any changes in specifications must be noted on the “Specifications

Exception Form”. Vendors shall be notified in writing if any changes

to the specifications are made.

PERSONAL LIABILITY. The responding vendor agrees that in the

preparation of this bid or the execution of any resulting contract or

order, representatives of the City of Laconia shall incur no liability of

any kind.

PROOF OF COMPLIANCE. The responding vendor may be

required to supply proof of compliance with bid/proposal

specifications. When requested, the responding vendor must

immediately supply the Purchasing Office with certified test results

or certificates of compliance. Where none are available, the City of

Laconia may require independent laboratory testing. All costs for

such testing, certified test results or certificates of compliance shall

be the responsibility of the responding vendor.

AWARD. The award will be made to the responsible vendor

submitting a conforming Bid meeting specifications at the lowest cost

unless other criteria are noted in the Request for Bid. Unless

otherwise noted, the award may be made by individual items. If there

is a discrepancy between the unit price and the extension, the unit

price will prevail. When identical low bids are received the award

will be made to the local vendor. If identical low bids are received by

local vendors, or non-local vendors, the award will be determined by

the toss of a coin. Discounts will not be considered in making award

but may be offered on the invoice for earlier payment and will be

applicable on the date of completion of delivery or receipt of invoice,

whichever is later.

ASSIGNMENT PROVISION. The responding vendor hereby

agrees to assign all causes of action that it may acquire under the

antitrust laws of New Hampshire and the United States as the result

of conspiracies, combinations, or contracts in restraint of trade which

materially affect the price of goods or services obtained by the city

under this contract if so requested by the City of Laconia.

FORM OF CONTRACT. The terms and conditions set forth in any

additional Terms and Conditions by the Purchasing Office are part of

the bid and will apply to any contract awarded to the responding

vendor unless specific exceptions are taken and accepted and will

prevail over any contrary provisions in Terms and Conditions

submitted by the responding vendor.

OFFER. The undersigned hereby offers to sell to the City of Laconia

the commodities or services indicated in the following page(s) of this

Bid at the price(s) quoted in complete accordance with all conditions

of this Bid.

Company Name: ____________________________________

Address: ___________________________________________

____________________________________________

Phone#: ____________________E-mail#: ________________

CITY’S OPTIONS. The City of Laconia reserves the right to reject

or accept all or any part of any bid, to determine what constitutes a

conforming bid, to award the bid solely as it deems to be in the best

interest of the City, and to waive irregularities that it considers not

material to the bid.

PUBLIC INFORMATION. The responding vendor hereby

acknowledges that all information relating to this bid and any

resulting order (including but not limited to fees, contracts,

agreements, and prices) are subject to the laws of the State of New

Hampshire regarding public information.

Authorized Signature: ________________________________

Printed Name: ______________________________________

This document must be signed by a person who is authorized to

legally obligate the responding vendor. A signature on this document

indicates that all City of Laconia terms and conditions are accepted

by the responding vendor and that any and all other terms and

conditions submitted by the responding vendor are null and void,

even if such terms and conditions have terminology to the contrary.

The responding vendor shall also be subject to City of Laconia

contract and purchase order terms and conditions.

City of Laconia, New Hampshire

Insurance Requirements for All Vendors

Additional Coverage is Required if Checked

Minimum Limits Required

Commercial General Liability

General Aggregate

Products-Completed Operations Agg.

Personal and Advertising

Each Occurrence Injury

Fire Damage (Any One Fire)

Medica Expense (Any One Person)

☐ Occurrence

☐ Claims Made

Additional Coverage to Include

☐ Owners & Contactors’ Protective – Limit

☐ Underground/Explosion and Collapse

$2,000,000

$2,000,000

$1,000,000

$1,000,000

$ 50,000

$ 5,000

N/A

Commercial Automobile Liability

Combined Single Limit

☐ Any Auto, Symbol 1

☐ Include Employees as Insured

$1,000,000

Additional Coverage to include

☐ Garage Liability

N/A

☐ Garage Keepers Legal Liability

N/A

Workers Compensation

NH Statutory including Employers Liability

-Each Accident/Disease-Policy Limit/Disease-Each Employee

$100,000/$500,000/$100,000

Commercial Umbrella

May be substituted for higher limits required above

☐ Follow Form Umbrella on All requested Coverage

$1,000,000

(X) The City of Laconia must be named as Additional Insured on a Primary and Non-

Contributory Basis with respect to General and Automobile Liability

___________________________________

Proposer’s Signature

CITY OF LACONIA

REQUEST FOR BIDS

RFB No. B26-01-03

Motorcycle Week Portable Toilets

PROJECT: PORTABLE TOILETS – LACONIA MOTORCYCLE WEEK

ISSUE DATE: February 17, 2026

The City of Laconia Public Works Department is requesting sealed competitive bids to provide

portable toilets for Laconia Motorcycle Week.

SCOPE OF WORK

• Delivery Date: June 11, 2026 (no later than 2:00 PM)

• Pickup Date: June 22, 2026

• Quantity Required: – 30 to 40 standard portable toilets - 4 to 6 handicap-accessible units

• Location: Units will be strategically placed throughout the Weirs Beach area.

• Maintenance: Units must be delivered, serviced, and maintained in accordance with the

specifications outlined in the attached bid sheet

The City of Laconia reserves the right to accept or reject any and all bids or any part thereof to

waive any formality in the bidding process, and to accept the bid considered to be in the best

interest of the City. Failure to submit all information called for herein may be sufficient grounds

for disqualification. The city reserves the right to cancel this bid request at any time for any

reason.

The selected firm will be expected to provide a Certificate of Insurance satisfactory to the City of

Laconia for Auto, Workers Compensation and General Liability in the amount of $1m per

occurrence and $2m general aggregate. The Certificate must name the City of Laconia as an

“Additional Insured.”

BONDING

Performance and Payment Bonds are required when a construction or service contract is awarded

in excess of twenty-five thousand dollars ($25,000.00). The following bonds or security shall be

delivered to the City and shall become binding on the parties upon the execution of the contract:

1. A performance bond satisfactory to the City, executed by a surety company authorized to

do business in the State of New Hampshire or otherwise secured in a manner satisfactory

to the City, in an amount equal to one hundred percent (100%) of the price specified in

the contract; and

2. A payment bond satisfactory to the City, executed by a surety company authorized to do

business in the State of New Hampshire or otherwise secured in a manner satisfactory to

the City, for the protection of all persons supplying labor and material to the contactor or

its subcontractors for the performance of the work provided in the contact. The bond shall

be in an amount equal to one hundred percent (100%) of the price specified in the

contract for the full term of the contract.

BID SUBMISSION

Sealed bids must be clearly marked: “MOTORCYCLE WEEK PORTABLE TOILETS”

Bids shall be delivered to: City of Laconia – Finance Department (2nd Floor) Attn: Purchasing

Specialist 45 Beacon Street East Laconia, NH 03246

Deadline: 2:30 PM on March 3, 2026, Bids will be publicly opened and read aloud at that time.

PREPARATION OF BIDS

• Bids must be submitted on the forms provided.

• Each bid must be signed by the bidder or an authorized representative. • Unless otherwise

specified, all prices shall remain firm for the duration of the contract.

EVALUATION CRITERIA

The City will evaluate bids based on:

• Vendor qualifications

• Relevant experience

• Reputation of the firm

• Proposed cost

INFORMATION AVAILABLE

Attachment A – Example Contract

Questions regarding this bid may be directed to:

Glenn Smith, gsmith@laconianh.gov

Commodity Codes

• NAICS 562991Septic Tank and Related Services

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