Project Information

Bid Title

RFP for ALPR Parking Enforcement System

Issuing Agency

City of Lake Forest

Location

Illinois

Published Date

Nov 3, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

description	Opening Date	Closing Date
RFP for ALPR Parking Enforcement System	November 03, 2025 9:00 AM	November 24, 2025 11:00 AM

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REQUEST FOR PROPOSAL

Mobile Automated License Plate Recognition (ALPR) Parking

Enforcement System

The City of Lake Forest

Issue Date:

November 3, 2025

Bid Due Date:

November 24, 2025

The City of Lake Forest

800 N. Field Drive

Lake Forest, Illinois 60045

Request for Proposal

Mobile Automated License Plate Recognition (ALPR) Parking Enforcement System

November 2025

THE CITY OF LAKE FOREST

REQUEST FOR PROPOSAL

Mobile Automated License Plate Recognition (ALPR) Parking Enforcement System

November 3, 2025

Submittals due Monday, November 24, 2025, at 11:00am CST

I. INTRODUCTION

The City of Lake Forest (“City”) is soliciting proposals from qualified firms based on the

criteria/requirements outlined in this Request for Proposal (“RFP”). The intent of this RFP is to

contract with a professional firm capable of providing automated parking enforcement through

a vehicle-mounted license plate recognition system. This system will include a back-end

management solution for the City of Lake Forest that integrates with partner services.

All proposals must be received by Keri Kaup, Assistant to the City Manager, via email at

kaupk@cityoflakeforest.com by 11:00 A.M. CST on Monday, November 24, 2025.

II. OVERALL PROJECT OBJECTIVES

The City of Lake Forest is seeking proposals from qualified firms to implement a “turn-key”

mobile parking ALPR system for two (2) parking enforcement vehicles which will automate

parking enforcement operations. The City’s primary goal for the selected system is to improve

parking management efficiencies, resulting in overall better management of the City’s public

parking inventory. The chosen system will also integrate with the City’s other existing software

systems such as ParkMobile, ParkLync, and/or other commonly used parking software systems.

III. DESCRIPTION OF THE RFP PROCESS

The RFP shall consist of a two (2) step process.

A. Step 1 – Submission of Proposal

U

The City will establish an RFP Committee to review and evaluate the written responses

to the RFP in accordance with the evaluation criteria identified herein.

B. Step 2 – City Selection and Recommendation Stage

U

The RFP Committee will recommend a qualified firm to provide. City staff will then seek

the approval of the recommended firm from the City’s Parking Committee and City

Council.

Page 2

Request for Proposal

Mobile Automated License Plate Recognition (ALPR) Parking Enforcement System

November 2025

The City reserves the right to interview candidate firms if deemed a necessary step following

Step 1.

IV. BACKGROUND

The City of Lake Forest is located 28 miles north of the Chicago central business district and is

one of eight Chicago north suburban communities on Lake Michigan collectively referred to as

the "North Shore". Contiguous municipal neighbors to the north include Lake Bluff; to the west

are Mettawa and Bannockburn; and to the south are Highland Park and Highwood.

The City operates under the Council-Manager form of government. The Mayor and eight

council members are elected by ward for two-year, staggered terms. The City Manager serves

as the Chief Administrative Officer, responsible for the day-to-day operations of the City.

Currently, the City’s parking and permit management program consists of manual and

automated efforts by the City Manager, Finance and Police Departments. The various parking

permit applications are accessible on the City website. Still, the documents must be manually

filled out and submitted at City Hall for manual verification and entry into the automated

record system. Permits are provided as hardcopy permits to permit holders, according to the

type of parking permit they purchase. Additionally, the City owns and operates several parking

lots and on-street parking areas. Parking patrons can pay a daily parking fee through on-site pay

stations, or via a Mobile App through ParkMobile. Community Service Officers conduct parking

enforcement activities by visually checking vehicles in permit lots for appropriate and current

permits while manually enforcing parking in time-restricted parking areas. The City desires to

move away from hardcopy permits and a paper-based permit application system to a digital

permitting system. A system that can integrate with our current parking software, and conduct

virtual chalking is highly desired.

V. SCOPE OF WORK

The City of Lake Forest is seeking proposals from qualified vendors to provide a Mobile

Automated License Plate Recognition (ALPR) Parking Enforcement System with an integrated

back-end management platform. The solution will automate parking enforcement activities,

improve operational efficiency, and integrate with the City’s existing parking management

software and partner services.

The selected system should be an off-the-shelf solution with customization capabilities and

include both hardware and software components necessary to perform automated parking

enforcement from two (2) City vehicles. The system shall identify vehicles in timed and

permitted parking areas, record violations, and provide data management and reporting

capabilities.

Page 3

Request for Proposal

Mobile Automated License Plate Recognition (ALPR) Parking Enforcement System

November 2025

A. System Requirements

The proposed system should include, but is not limited to, the following core features and

capabilities:

• Automated License Plate Recognition (ALPR): Vehicle-mounted ALPR cameras

capable of scanning parked vehicles to identify time-limit and permit violations.

• Integration: Compatibility and two-way data exchange with the City’s parking

management vendor (ParkMobile) and other industry-standard parking

enforcement and permit management systems, such as ParkLync.

• Back-End Management Platform: Secure database and administrative portal to

store, manage, and analyze parking and enforcement data.

• Mobile Enforcement Application: Mobile and/or web-based interface for

authorized staff to view, issue, and manage parking enforcement activities in the

field. Vehicles are equipped with Panasonic FZ-55 Toughbooks.

• Digital Chalking and Permit Verification: Automated recognition and tracking of

vehicles in timed and permit parking areas, with the ability to define and manage

geolocated parking zones for precise enforcement coverage.

• Reporting and Analytics: Customizable reporting tools for detailed analysis of

enforcement trends, compliance rates, and citation activity.

• Real-Time Communication: Synchronization between mobile units, back-end

systems, and partner platforms to ensure accurate and up-to-date information.

• Data Access and Ownership: The City must retain full ownership of its data, with

options to export or retrieve data at any time in standard formats.

B. Optional Features

While not required, the City will give additional consideration to systems that offer:

• Expanded Integration Capabilities: Ability to integrate with citation management

and adjudication software from Tyler Technologies.

• System Flexibility and Scalability: Capacity to connect with technologies such as

fixed LPR systems (e.g., Flock, Verkada).

• Enhanced Analytical Tools: Advanced dashboarding or predictive analytics to assist

with parking utilization and compliance trends.

Page 4

Request for Proposal

Mobile Automated License Plate Recognition (ALPR) Parking Enforcement System

November 2025

VI. RFP SUBMISSION

Certain requirements must be met to ensure that adequate information is being offered to The

City of Lake Forest for consideration as outlined in the following paragraphs. Respondents to

this RFP are encouraged to provide any additional information that they believe will enhance

their submittal and help The City of Lake Forest evaluate their capability.

1. Executive Summary – A summary of the proposal, stating the proposer’s understanding

of the requested system, highlights of the proposed system, and key points of

differentiation between the proposed system and other products.

2. Table of Contents – Clearly defined sections and numbered pages.

3. Vendor Profile & Qualifications – Vendor information including the age of the company,

the age of the system being presented for consideration, frequency of updates over the

last five years, and a description of qualifications of key staff that would be assigned to

the implementation of the system.

4. Experience – A description of the company’s and key staffs’ experience in completing

similar projects with similar municipalities.

5. References – Four references of current clients using the proposed system, including

name, title, address, phone number, and email of the contact person.

6. System Description – An overview of the proposed system’s features and how the

proposed system provides the Desired Features and Optional Features outlined in this

RFP. Please organize the overview to correspond with the categories included in the list

of Desired and Optional Features.

7. Implementation Services – A sample project management plan including target dates.

This section must outline key activities, work products, assumptions, and anticipated

vendor and City staff time.

8. Technical Requirements – A detailed response to the Technology / Platform

Requirements listed in Section Three of this RFP.

9. Support and Maintenance – A detailed response to the Maintenance and Support

Requirements listed in the RFP.

10. Cost – Proposed costs for equipment, licensing, license maintenance, training,

installation, and any additional services to provide the Desired and Optional Features

listed in this RFP. Please differentiate between one-time and recurring costs. Include

first-year costs as well as total annual cost for a five-year term including any expenses

Page 5

Commodity Codes

• NAICS 812930Parking Lots and Garages

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