Project Information

Bid Title

Guard and Security Services

Issuing Agency

State Government of Arkansas

Location

Arkansas

Published Date

Feb 27, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

NP-26-0008

Original Source

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Bid Documents

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Project Description

Current Solicitations

Bid Information Bid Number: NP-26-0008 Agency: National Park College Opening Date & Time: 03/19/2026 09:00 AM CDT Description: Guard and Security Services Buyer's Email: kmarkish@np.edu

Bid Documents PDF XLS Other Web NP-26-0008 - Solicitation

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NATIONAL PARK COLLEGE

101 College Dr.

Hot Springs National Park, AR 71913

Bid Number:

Description:

Agency:

REQUEST FOR PROPOSAL

BID SOLICITATION DOCUMENT

NP-26-0008

SOLICITATION INFORMATION

Solicitation Issued: February 26, 2026

Security Guard Services (Armed)

National Park College

SUBMISSION DEADLINE FOR RESPONSE

Submission Deadline Date: March 18, 2026

Submission Deadline Time:

4:30 p.m., Central Time

Bid Opening Date:

March 19, 2026

Bid Opening Time:

9:00 a.m., Central Time

Deliver proposal submissions for this Request for Proposal to National Park College (NPC) on or before the designated

bid opening date and time. In accordance with Arkansas Procurement Law and Rules, it is the responsibility of

Prospective Contractors to submit proposals at the designated location on or before the bid opening date and time.

Proposals received after the designated bid opening date and time may be considered late and may be returned to the

Prospective Contractor without further review. It is not necessary to return "no bids" to National Park College.

Delivery Address:

Proposal’s Outer

Packaging:

DELIVERY OF RESPONSE DOCUMENTS

National Park College

Gerald Fisher Bldg, Suite 327

101 College Dr.

Hot Springs National Park, AR 71913

Email: kmarkish@np.edu (Include bid number in subject line)

Delivery providers, USPS, UPS, and FedEx deliver mail to NPC’s street address on a schedule determined by

each individual provider. These providers will deliver to NPC based solely on the street address.

Prospective Contractors assume all risk for timely, properly submitted deliveries.

Seal outer packaging and properly mark with the solicitation number and prospective contractor’s

name and return address. If outer packaging of proposal submission is not properly marked, the

package may be opened for bid identification purposes.

Agency Buyer:

Email Address:

Agency Website:

Kurt Markish

AGENCY CONTACT INFORMATION

Buyer’s Direct Phone Number: 501-760-4351

kmarkish@np.edu

Agency’s Main Number: 501-760-4222

https://www.np.edu

RFP – Security Guard Services

Bid No. NP-26-0008

ARKANSAS SOVEREIGN IMMUNITY

NON-NEGOTIABLE

SOVEREIGN IMMUNITY:

Language in these terms and conditions, and the terms and conditions of any resulting contract, must not

be construed or deemed as the State’s waiver of its right of sovereign immunity. The Contractor agrees

that any claims against the State, whether sounding in tort or in contract, shall be brought before the

Arkansas Claims Commission as provided by Arkansas law and governed accordingly.

GOVERNING LAW AND VENUE:

A. This contract shall be governed by and construed in accordance with the Laws of the State of Arkansas.

Exclusive venue arising under this Contract is Pulaski County, Arkansas.

B. Any legislation that may be enacted subsequent to the date of this Contract, which may cause all or any part of

the Contract to be in conflict with the laws of the State of Arkansas, will be given proper consideration if and

when this contract is renewed or extended. At such time, the parties agree that the Contract shall be amended

to comply with any applicable laws in effect.

C. Under Arkansas law, the release of public records is governed by the Arkansas Freedom of Information Act

found at Section 25-19-101 et. seq. of the Arkansas Code Annotated.

INDEMNITY:

The Contractor shall be fully liable for the actions of its agents, employees, partners, and assigns and

shall fully indemnify, defend, and hold harmless the Agency, department, and their officers, agents, and

employees from third party suits, actions, damages, and costs of every name and description, including

attorney’s fees to the extent arising from or relating to personal injury and damage to real or personal

property, caused in whole or in part by the negligence or willful misconduct of Contractor, its agents,

employees, partners, or assigns.

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RFP – Security Guard Services

Bid No. NP-26-0008

SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION

1.1 PURPOSE

National Park College (NPC, Agency) issues this Request for Proposal (RFP) to obtain proposals and a contract to

provide armed (firearm) and uniformed security guard service for NPC campus and facilities located at 101 College

Dr., Hot Springs, AR 71913.

1.2 TYPE OF CONTRACT

A. As a result of this RFP, NPC intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract is August 17, 2020, except that the actual contract start

date may be adjusted forward unilaterally by the State for up to three calendar months.

C. The initial term of a resulting contract will be for up to one (1) year. Initial term shall end June 30, 2021. Upon

mutual agreement by the Contractor and agency, the contract may be renewed by NPC for up to six (6)

additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7)

consecutive years.

1.3 ISSUING AGENCY

NPC, as the issuing office, is the sole point of contact throughout this solicitation.

1.4 BID OPENING LOCATION

Proposals will be opened at the following location:

National Park College

101 College Dr.,

Gerald Fisher Bldg, Suite 327

Hot Springs National Park, AR 71913

1.5 ACCEPTANCE OF REQUIREMENTS

A. A Prospective Contractor must unconditionally accept all Requirements in the Requirements Section(s) of this

RFP to be considered a responsive Prospective Contractor.

B. A Prospective Contractor’s proposal may be disqualified if a Prospective Contractor takes exceptions to any

Requirements in the Requirements Section(s) of this RFP.

1.6 DEFINITION OF TERMS

A. The Agency’s Procurement Official has made every effort to use industry-accepted terminology in this Bid

Solicitation and will attempt to further clarify any point of an item in question as indicated in Clarification of Bid

Solicitation.

B. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law and used herein have the

same definitions herein as specified therein.

C. “Prospective Contractor” means a person who submits a proposal in response to this solicitation.

D. “Contractor” and “Vendor” means a person who sells or contracts to sell commodities and/or services.

E. The terms “Request for Proposal”, “RFP,” “Bid Solicitation,” and “Solicitation” are used synonymously in this

document.

F. “Responsive proposal,” “Proposal Packet” and “Technical Proposal” means a proposal submitted in response to

this solicitation that conforms in all material respects to this RFP.

G. “Proposal Submission Requirement” means a task a Contractor must complete when submitting a proposal

response. These requirements will be distinguished by using the term “shall” or “must” in the requirement.

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RFP – Security Guard Services

Bid No. NP-26-0008

H. “Requirement” means a specification that a Contractor’s product and/or service must perform during the term

of the contract. These specifications will be distinguished by using the term “shall” or “must” in the

requirement.

I. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the

State under a contract that results from this solicitation, that obligation is limited to the State agency using such

a contract.

J. “OSP” means the Arkansas Office of State Procurement.

1.7 RESPONSE DOCUMENTS

Vendor’s Original Technical Proposal may be submitted via hard copy or electronically on flash drives, CD’s, or via

email to the buyer listed on page 1 of this solicitation document. We shall not accept electronic copies via fax,

Dropbox, or other electronic media distribution service.

A. The following items are Proposal Submission Requirements and must be submitted in the original Technical

Proposal.

1. Original signed Proposal Signature Page. Signed proposal page should be scanned and submitted with

digital proposal, but hard copy shall also be accepted.

2. One (1) original digital proposal response which includes:

i. Technical Proposal response to the Submission Requirements section 2.5.

ii. Proposal response must be in the English language.

iii. Response to the Cost submission requirement. Pricing must be proposed in U.S. dollars and cents

B. A copy of Prospective Contractor’s Equal Opportunity Policy (See 1.19 Equal Opportunity Policy.) should be

submitted in the original Technical Proposal Packet.

C. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing

information, unless specifically requested in this RFP.

1.8 ORGANIZATION OF RESPONSE DOCUMENTS

A. It is strongly recommended that Prospective Contractors adhere to the following format and suggestions when

preparing their Technical Proposal response.

B. The original Technical Proposal Packet and all copies should be arranged in the following order.

• Proposal Signature Page

• Technical Proposal response

• Cost Proposal

• Signed Addenda (if applicable)

• E.O. 98-04 – Contract Grant and Disclosure Form

• Equal Opportunity Policy

1.9 CLARIFICATION OF BID SOLICITATION

A. Submit any questions requesting clarification of information contained in this Bid Solicitation in writing via email

by 4:00 p.m., Central Time on or before March 9, 2026, to the Agency Buyer as shown on page one (1) of this

Bid Solicitation.

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number

to which the question refers.

2. Prospective Contractors’ written questions shall be consolidated and responded to by NPC. NPC’s

consolidated written response is anticipated to be posted to the Arkansas Office of State Procurement

(OSP) website by the close of business on May 27, 2020. If Prospective Contractor questions are unclear

or non-substantive in nature, NPC may request clarification of a question(s) or reserves the right not to

respond to that question(s).

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RFP – Security Guard Services

Bid No. NP-26-0008

B. The Prospective Contractor should notify the NPC buyer of any term, condition, etc., that precludes the

Prospective Contractor from submitting a compliant, responsive proposal. Prospective Contractors should note

that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those

relating to the terms and conditions of the contract, prior to the submission of a proposal.

C. Prospective Contractors may contact the NPC buyer with non-substantive questions at any time prior to the bid

opening.

D. An oral statement by NPC will not be part of any contract resulting from this solicitation and may not reasonably

be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and

expressly adopted by NPC.

E. Prospective Contractors entering into a contract with NPC shall comply with all the terms and conditions

contained herein as well as any applicable State laws, rules, and regulations.

1.10 PROPOSAL SIGNATURE PAGE

A. An official authorized to bind the Prospective Contractor(s) to a resultant contract must sign the Proposal

Signature Page included in the RFP.

B. Prospective Contractor’s signature on this page signifies Prospective Contractor’s agreement to and

compliance with all Requirements of this RFP, and that any exception that conflicts with a Requirement or

Proposal Submission Requirement of this Bid Solicitation may cause the Prospective Contractor’s proposal to

be disqualified.

1.11 PRICING

A. Prospective Contractor(s) shall include all pricing with bid submission. If any cost is not included by the

successful Contractor but is subsequently incurred in order to achieve successful operation, the Contractor

shall bear this additional cost.

B. To allow time to evaluate proposals, prices must be valid for 90 days following the bid opening.

1.12 PRIME CONTRACTOR RESPONSIBILITY

A. A single Prospective Contractor shall be identified as the prime Contractor.

B. The prime Contractor shall be responsible for the contract and jointly and severally liable with any of its

subcontractors, affiliates, or agents to the State for the performance thereof.

1.13 INDEPENDENT PRICE DETERMINATION

A. By submission of this proposal, the Prospective Contractor certifies, and in the case of a joint proposal, each

party thereto certifies as to its own organization, that in connection with this proposal:

• The prices in the proposal have been arrived at independently, without collusion.

• No prior information concerning these prices has been received from, or given to, a competitive

company.

B. Evidence of collusion warrants consideration of this proposal by the Office of the Attorney General. All

Prospective Contractors shall understand that this paragraph may be used as a basis for litigation.

1.14 PROPRIETARY INFORMATION

A. Submission documents pertaining to this Bid Solicitation become the property of the State and are subject to

the Arkansas Freedom of Information Act (FOIA).

B. In accordance with FOIA and to promote maximum competition in the State competitive bidding process, the

State may maintain the confidentiality of certain types of information described in FOIA. Such information may

include trade secrets defined by FOIA and other information exempted from the Public Records Act pursuant to

FOIA.

C. Prospective Contractor may designate appropriate portions of its response as confidential, consistent with and

to the extent permitted under the Statutes and Rules set forth above, by submitting a redacted copy of the

response.

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