Project Information

Bid Title

FIELD SUPPORT SERVICES FOR AGRICULTURAL WATER USE MONITORING

Issuing Agency

Suwannee River Water Management District

Location

Florida

Published Date

Jun 10, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

25/26-010

Original Source

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Bid Documents

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Project Description

Bid Number:	25/26-010
Bid Title:	FIELD SUPPORT SERVICES FOR AGRICULTURAL WATER USE MONITORING
Category:	Bids, Proposals and Qualifications
Status:	Open

Publication Date/Time: 6/10/2026 12:00 AM Closing Date/Time: 7/1/2026 10:00 AM Related Documents: ITB 25.26-0010

Attachment Preview

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

INVITATION TO BID

25/26-010

FIELD SUPPORT SERVICES FOR AGRICULTURAL WATER USE MONITORING

Section

1

2

3

4

5

6

Table of Contents

Title

Introduction

Proposed Schedule

Instructions to Bidders

Key Points

Scope of Work

Bid Response Forms

Page

2

2

2

3

8

10

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060

386.362.1001

800.226.1066 (Florida only)

www.mysuwanneeriver.com

SECTION 1 INTRODUCTION

The Suwannee River Water Management District requires the assistance of a qualified

contractor to provide technical support in fulfillment of its agricultural water use data collection

responsibilities specified in Governing Board Directive 24-0001. Technical support includes

conducting flow measurements on irrigation systems, data entry, and reporting of results.

Support also includes collection of forms and contracts associated with agricultural monitoring.

The selected Contractor shall be responsible for the performance of the tasks described in the

Scope of Work. The Contractor shall be responsible for completing tasks and deliverables and

for providing data and deliverables of acceptable quality to the District. The initial contract shall

be from October 1, 2026, through September 30, 2029, with the possibility of two subsequent

one-year renewals based upon the mutual agreement of the District and the Contractor.

SECTION 2 PROPOSED SCHEDULE

June 10, 2026

Release of Invitation to Bid (ITB)

June 17, 2026

Written questions are due by 4:00 pm

June 24, 2026

Questions with answers posted on the District Website by 5:00 pm

July 1, 2026

Bids due prior to 10:00am at District Headquarters in Live Oak.

Opening will occur at this time. *

August 11, 2026

Consideration by Governing Board, if required*

* Denotes a public meeting. All times denote Eastern Daylight Time (EDT)

Questions: To provide equal opportunity and ensure the same information is provided to all

bidders, any questions should be submitted by email to Kelly Landis at:

kellylandis@srwmd.org before 4:00 p.m. June 17, 2026. The questions with answers

will be posted on the District website www.mysuwanneeriver.com, on June 24, 2026. Questions

cannot be answered via telephone or other verbal communication.

SECTION 3 INSTRUCTION TO BIDDERS

3.1 Delivery of Bid: Submit Bids Electronically through DemandStar.

https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-

district/procurement.

For articles and videos to assist you through the DemandStar registry and uploading of

documents visit the DemandStar business support page at:

https://network.demandstar.com/business-support/.

If you are unfamiliar with DemandStar, please submit your bid far enough in advance to

work through any complications you may have with the system.

3.2 Deadline for Bid: Bids are to be uploaded to the platform prior to 10:00 a.m. on June 10,

2026. Bids received after this time, for any reason, will be rejected. Bid award winner will be

announced by July 8, 2026.

3.3 ADA Compliance: All bids submitted in electronic/digital format must include a

certification by the Vendor that the electronic submission and all supporting documents

are accessible according to 282.603 Florida Statutes and Section 508 of the

Rehabilitation Act of 1973 relating to the creation and use of electronic documents. This

requirement applies to editable formats, such as Microsoft Word, as well as portable

document formats (PDF). Additional bid packages may be obtained by logging on to

www.mysuwanneeriver.com

3.4 Submittals: Bidders must submit the forms provided in Sections 6. Additional pages

of documentation may be submitted to further clarify the information in Sections 6, but no

bid will be considered that does not include flat rate charge, staff qualifications, and prior

experience. All entries on the bid form shall be typed or legibly printed in ink.

SECTION 4 KEY POINTS

4.1 Challenge of Solicitation Process: If a potential respondent protests any provisions of

this ITB, a notice of intent to protest shall be filed with the District in writing within 72

hours after the posting of the request for qualification on the District’s website. “Failure to

file a protest within the time prescribed in Section 120.57(3), Florida Statutes shall

constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

4.2 Challenge of District’s Intent to Award Contract: If a respondent intends to protest

District’s intent to award Contract, the notice of intent to protest must be filed in writing

within 72 hours after posting of a notice of intent to award contract and the respondent

shall file a formal written protest within ten (10) days after filing of notice of intent to

protest. Any respondent who files a formal written protest pursuant to Chapter 28-110,

Florida Administrative Code, and Section 120.57(3), Florida Statutes, shall post with the

District at the time of filing the formal written protest, a bond pursuant to Section

287.042(2)(c), Florida Statutes (2019).

4.3 Written Protest: Failure to file a notice of intent to protest or failure to file a formal

written protest within the time prescribed in Chapter 28-110, Florida Administrative

Code, and Section 120.57(3), Florida Statutes, or failure to post the bond or other

security required by law within the time allowed for filing a bond shall constitute a waiver

of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a

protest within the time prescribed in Section 120.57(3), Florida Statutes shall constitute a

waiver of proceedings under Chapter 120 of Florida Statutes.”

4.4 Americans with Disabilities Act: The District does not discriminate upon the basis of

any individual’s disability status. This nondiscrimination policy involves every aspect of

the District’s functions including one’s access to, participation, employment, or treatment

in its programs or activities. Anyone requiring reasonable accommodation as provided

for in the Americans with Disabilities Act should contact the District at 386.362.1001 or

800.226.1066 (Florida only).

4.5 Minority Business Enterprises: The District recognizes fair and open competition as a

basic tenet of public procurement. Respondents doing business with the District are

prohibited from discriminating on the basis of race, color, creed, national origin,

handicap, age, or sex. The District encourages participation by minority business

enterprises. Whenever two or more service providers are ranked equally, a minority

business enterprise shall be given preference in the award process.

4.6 Veteran’s Preference: In the absence of a minority business enterprise, whenever two

or more service providers are ranked equally, a veteran-owned business enterprise shall

be given preference in the award process.

4.7 Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or

4.7.1

or

List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel;

4.7.2

One million dollars or more if, at the time of bidding on, submitting a

proposal for, or entering into or renewing such contract, the company:

4.7.3

Is on the Scrutinized Companies with Activities in Sudan List or the

Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,

created pursuant to s. 215.473; or

4.7.4

Is engaged in business operations in Cuba or Syria.”

4.8 Drug Free Workplace Act: The selected Bidder shall certify that it has established a

drug-free workplace.

4.9 Insurance Requirements: If awarded, bidder shall represent and guarantee that all

employees, agents, servants or representatives of the respondent, and all employees,

agents, servants, or representatives of subcontractors are covered by workers'

compensation insurance. Prior to entering into a contract with the District, respondent

agrees to furnish the District certificates of insurance on all insurance, naming District as

additional insured for items 2 and 3 below, providing evidence that respondent has in full

force and effect the following minimum insurance with insurers authorized to do business

in the State of Florida:

4.9.1

Workers' compensation insurance as required above.

4.9.2

Motor vehicular liability insurance with limits of not less than $1,000,000

combined single limit which insurance shall be applicable to any and all vehicles

utilized by the respondent to provide the services requested by District.

4.9.3

General liability insurance for all services rendered by the respondent for

the requested services with a minimum of $1,000,000, personal and advertising

injury and $1,000,000 general aggregate.

4.9.4

The certificate of insurance shall also provide that District shall be notified

in writing by the carrier at least 30 days prior to any cancellation of said insurance.

4.10 Rejection of Responses: The District reserves the right to reject any and all bids or

other bids submitted in response to District invitation. District also reserves the right to

waive any minor deviations in an otherwise valid bid.

4.11 Bid Requests: Respondents to this solicitation or persons acting on their behalf may

not contact, between the release of the solicitation and the end of the 72-business hour

period following the agency posting the notice of intended award any employee or

officer of the District concerning any aspect of this solicitation, except in writing as

indicated above. Violation of this provision may be grounds for rejecting a bid.

4.12 Renewal of Contract: The initial contract shall be for a period of three years with the

potential for two subsequent one-year renewals based upon the same terms and

conditions or terms more favorable to the District, and mutual agreement of the District

and the Contractor.

4.13 Qualifications of Bidder: To Submit with bid: It is the bidder’s responsibility to

completely fill in all items in the response forms in Section 6. Other items that can be

provided should be filled in and can be included in the contract at the option of the

District. Failure to provide these items may result in the bid being considered non-

responsive. The preferred qualifications for this contract are as follows:

4.13.1 Bidder shall include information that demonstrates their ability to meet this

requirement; and

4.13.2 Identify the name and model of the flow meter that will be used to perform

the work; please list on Meter Equipment Page.

4.13.3 Provide two years of experience in completing agricultural flows that can

be verified by references in the applicable Scope of Work (Bidders shall use the

References Page form provided to list the names of the references, including the

personnel assigned to each, and the names of the agencies/companies for whom the

work was performed, including a contact person and telephone number.); and

4.13.4 A working email address with the ability to send and receive photographs;

receive and print color maps in jpeg or PDF format. District staff needs the ability to

send the contractor task work assignments, photographs, and project maps via

email.

4.13.5 Each bidder shall submit the documentation stated above under Exhibits

A, B, and C with the bid package. Failure on the part of the bidder to include the

above with the bid shall render the bid non-responsive. Only responsive bidders will

be considered by the District.

4.13.6 A license to open, read, and gain signatures through Adobe Reader.

4.14 Disqualification of Bidder: Any of the following causes shall be considered as

sufficient grounds for the disqualification of a bidder and the rejection of the bid:

4.14.1 Submission of more than one bid for the same work by an individual, firm,

partnership, or corporation under the same or different names.

4.14.2 Evidence of collusion among bidders.

4.14.3 Complete work for which the bidder is committed by contract, which, in

the judgment of the District, might hinder or prevent the prompt completion of work

under this contract if awarded to bidder.

4.14.4 Being in arrears on any existing contract with the District or in litigation

with the District or having defaulted on a previous contract with the District.

4.14.5 Any other cause which, in the District’s judgment and discretion, is

sufficient to justify disqualification of a proposer or the rejection of the bid.

4.15 Evaluation of Bids: Bids shall be evaluated based on the information provided and their

satisfaction of the bid requirements. In determining whether a firm is qualified, the

District shall consider such factors as the ability of the professional personnel; whether

a firm is a certified minority business enterprise; past performance; willingness to meet

time and budget, requirements; location; recent, current, and projected workloads of

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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