Project Information

Bid Title

Vending Services for Orange County Corrections

Issuing Agency

Orange County

Location

Florida

Published Date

Oct 2, 2025

Closing Date

Nov 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

Y26-113

Original Source

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Bid Documents

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Project Description

Project ID: Y26-113

Title: Vending Services for Orange County Corrections

Addenda: 0

Release Date: 10/2/2025

Due Date: 11/18/2025

Post Information

Posted At:Thu, Oct 2, 2025 1:31 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Vending Services for Orange County Corrections ( Y26-113 )

Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, November 18, 2025 .

NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

Important Instructions for Electronic Submittal

The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.

It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.

OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST

Timely Questions Regarding this Solicitation

The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Wednesday, October 29, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.

Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.

Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.

This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.

Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kristen.collora@ocfl.net . Critical clarifications may be made via addenda, however, untimely questions may not be considered.

Background

Orange County exercises the rights and privileges conveyed to it by the State of Florida, and the Orange County Charter. It presently operates with an elected chief executive officer, Orange County Mayor, and six elected district commissioners, who together comprise the Board of County Commissioners.

Procurement is an essential function of the County, affecting all operational departments, ongoing projects and future initiatives. The Procurement Division is divided into three (3) Sections, the “Buying Section”, the “Purchasing Section” and the “Contracts Section”.

The Orange County Procurement Division operates under the leadership of Carrie Mathes, MPA, NIGP-CPP, CFCM, CPPO, CPPB as Procurement Division Manager and Chief Procurement Official in accordance with the Orange County Ordinance.

Timeline

Release Project Date:

October 2, 2025

Pre-Solicitation Meeting (Non-Mandatory):

October 23, 2025, 10:00am

A Non-Mandatory Pre-Bid Conference will be held at Orange County Corrections, North Perimeter, 3723 Vision Boulevard, Orlando, Florida 32839. Attendance is not mandatory but is encouraged.

Interested parties are to arrive fifteen (15) minutes early for security check-in. Please be advised that closed-toed shoes are a requirement when entering the Corrections compound. Escorts will escort parties throughout Corrections compound.

It is the Respondent’s responsibility to become fully informed as to the nature and extent of the work required, local site conditions and any other factors that may impact performance of the contract. The responsibility to inspect the worksite is the sole responsibility of the Respondent. This will be the only opportunity to obtain site access for an inspection of facilities. Respondents requesting site visits outside of this pre-bid conference will not be accommodated.

Question Submission Deadline:

October 29, 2025, 5:00pm

Submission Deadline:

November 18, 2025, 4:00pm

Commodity Codes

• NAICS 454210Vending Machine Operators

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