Project Information

Bid Title

TREE MAINTENANCE AND REMOVAL SERVICES

Issuing Agency

City of Fenton

Location

Michigan

Published Date

Feb 10, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB-COF-01-15-2026-001

Original Source

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Project Description

Bid Number:	RFB-COF-01-15-2026-001
Bid Title:	TREE MAINTENANCE AND REMOVAL SERVICES
Category:	Bid Opportunities
Status:	Open

Description: Tree Maintenance and Removal Services Publication Date/Time: 2/10/2026 12:00 AM Closing Date/Time: 2/26/2026 11:00 AM Related Documents: RFB COF 01 15 26 001 Tree Trimming and Removal Services

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INVITATION TO BID

RFB-COF-01-15-2026-001

TREE MAINTENANCE AND REMOVAL SERVICES

CITY OF FENTON

The City of Fenton, Michigan will receive sealed bids at the City Clerk’s Office, 301 South Leroy

Street, Fenton, Michigan 48430-2196 for tree trimming and removal services for the City of Fenton

until Thursday, Februrary 26, 2026 at 11:00 a.m.

Bids will be publicly opened and read at that time in the conference room of the Fenton City Office,

301 South Leroy Street, Fenton, Michigan. Bid submissions shall be received by the City Clerk’s

Office in sealed envelopes plainly marked “TREE MAINTENANCE AND REMOVAL

SERVICES – CITY OF FENTON.”

Bids are being solicited only from responsible, established and qualified bidders who agree to

perform the work requested under the terms set forth in this Request for Bids (“RFB”). Satisfactory

evidence that the bidder has the necessary experience, capital, equipment and personnel to do the

work may also be required. A bidder’s current knowledge of the City is not necessary, but will be

considered valuable in determining qualifications.

Proposal forms and specifications are on file for the inspection of qualified bidders at the Fenton

City Offices, 301 South Leroy Street and copies may be obtained by qualified bidders. Sealed bid

proposal must be submitted on the bid form furnished by the City in the bid specifications. (Page

11 thru 13 of this document)

The City Council reserves the right to accept or reject any and/or all bids, to waive any

irregularities and/or errors in the bids, negotiate with any bidder, or to select the bid(s), or portions

thereof, most advantageous to the City.

Lynn Markland

City Manager, City of Fenton

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PART 1

GENERAL INFORMATION FOR THE BIDDER.

I-1 QUALIFICATION REQUIREMENTS

Bids are solicited only from responsible, established and qualified Bidders who agree to perform

the work requested under the terms set forth in this Request for Bids (“RFB”). Satisfactory

evidence that the Bidder has the necessary capital, equipment and personnel to do the work may

also be required.

I-2 BID FORM

Sealed bids must be submitted on the bid forms furnished by the City (page 11 thru 13 of this

document). All bids must be filled out in ink or typewritten and shall be legally signed with the

complete address of the Bidder given thereon. One (1) copy of the bid submission shall be

submitted. Bidders not responding to all of the information requested in this RFB may have their

bids rejected.

I-3 RESPONSE DATE

To be considered, sealed bids must be received at the City Clerk’s Office, 301 South Leroy Street,

Fenton, MI 48430, on or before the time specified in the cover letter. The City Clerk’s Office is

open Monday thru Friday, excluding holidays, between 9:00 a.m. and 5:00 p.m. Contractors

mailing bids should allow adequate delivery time to assure timely receipt of their bids. Sealed

envelopes containing bids must be clearly marked on the outside with the contractor’s name and

“TREE MAINTENANCE AND REMOVAL SERVICES – CITY OF FENTON.”

All information submitted in the bid, including but not limited to bid prices, equipment, etc., must

remain valid and available for acceptance by the City for at least ninety (90) days past the

submission deadline.

I-4 OPENING OF BIDS

All bids received will be publicly opened by a member or members of the City Clerk’s office and

read at the time and place specified in the cover letter. A member or members of the City Council

as designated by the Mayor shall be present at the opening of the bids. All Bidders are invited to

be present.

I-5 REJECTION OF BIDS

The City Council reserves the right to accept or reject any and/or all bids, to waive any

irregularities and/or errors in the bids, negotiate with any Bidder, or to select the bid(s), or portions

thereof, most advantageous to the City.

I-6 EXPLANATIONS AND ALTERNATE BIDS

Explanations desired by a prospective Bidder shall be requested of the City in writing, and if

explanations are necessary, a reply shall be made in the form of an addendum, a copy of which

will be forwarded to each Bidder. Every request for such explanation shall be in writing and

addressed to: Lynn Markland, City Manager, City of Fenton, 301 S. Leroy St, Fenton, MI 48430.

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No inquiry or request received within three (3) working days of the submission deadline for

Bidders will be given consideration.

Bidders may provide alternate means of providing the services called for in this RFB at their

discretion. This in no way relieves the Bidder from providing the responses called for in this RFB.

The City is under no obligation to consider any such alternates that may be provided.

I-7 CONTRACT EXECUTION

The Bidder to whom the Contract is awarded shall, within ten (10) calendar days after the notice

of award, enter into a written contract with the City. Failure to execute a contract will be

considered abandonment of the award and the City shall have no further obligation to that Bidder.

I-8 INCURRING COSTS

The City is not liable for any costs incurred by contractors prior to the issuance of a contract.

I-9 MATERIAL SUBMITTED

All materials submitted as part of a bid will become the property of the City. The City reserves the

right to use any or all ideas presented.

I-10 LENGTH OF CONTRACT

Bids shall address, to the greatest extent possible, all possible service delivery impacts throughout

the term of the contract. The City seeks to have tree trimming and removal services begin upon

reward of an initial contract, approximately March 2026, for a one-year period from the execution

of the Contract which may be renewed for future years, up to two additional years, at the discretion

of the City. The contract with the City shall be subject to annual appropriation by the City Council

and approval from the City Manager or the Public Works Director. In the absence of an

appropriation or approval, this RFB shall be void and of no effect.

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PART II

Tree Trimming and Removal Services

II-1 DEFINITIONS

“Bids” – means an announcement of terms indicating what items are needed to complete a project.

“Bidders” – means any person(s) or company that attempts to meet the terms of the Bid.

“City” – means the City of Fenton.

“Contract” – means the contract between the City and the successful Bidder(s) titled “Independent

Contractor Agreement for Tree Maintenance and Removal Services”

“Successful Bidders” – shall be defined as the bidder who is chosen by the City Council to enter

into a Contract with the City.

“DPW”- The City of Fenton Department of Public Works and/or its assigned designee.

“Aerial Truck”- Shall mean a truck equipped with a minimum aerial platform height

capacity of 60 feet.

“Chipper Truck or Chipper Body”- Shall mean a truck equipped with a body that is capable

of collecting chipped material of a minimum capacity of 15 cubic yards collective capacity.

The Chipper Body and Aerial Truck can be a combined single-unit vehicle.

“Chipper”- shall be a unit that has the necessary size and capacity to chip at least a 12-inch

diameter body of tree.

“Crane Service”- shall be a unit that has the capability to lift at minimum 23 tons with a

minimum working height of 100 feet.

“DBH”- shall mean a unit of measurement of tree diameter at breast height which is the

average diameter of the tree trunk taken at a point 4 ½ feet above the ground, measured to

the nearest full inch. Trees having major limbs lower than 4 ½ feet from the ground shall

be measured at the smallest diameter below such limbs.

II-2 PROJECT NARRATIVE

The City of Fenton Department of Public Services is seeking a qualified tree maintenance

company to provide tree maintenance, removal, trimming and stump grinding services for trees

located in the public right-of-way, located on city property or at city parks. This may include

any scale of maintenance required at a specific location. Work shall be coordinated through the

Public Works Department for scheduling purposes. The contractor may be called upon to

perform emergency tree work where timely response is required

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II-3 MINIMUM QUALIFICATIONS

a. Contractor must have a minimum of three years’ experience providing tree

maintenance and removal services comparable in size and scope to this contract and

must have the ability, capacity, skill, and financial resources to perform the work

and services promptly within the time specified, without delay and interference.

b. The Contractor must have adequate equipment that they own and/or lease to be

used to perform services. The Contractor must have sufficient quantity and quality

of equipment to complete and fulfill the contract obligations.

c. Provide proof of current licensing including annual aerial lift inspection and

dielectric testing.

d. Have at least one complete crew of: Three (3) staff members, one of which is

qualified and certified for aerial work.

e. Have a certified arborist on staff

II-4 SCOPE OF SERVICES

The Contractor must furnish all necessary labor, supervision, material, equipment, signage,

and supplies to trim, elevate, remove and dispose of standing or fallen trees as directed by

the City. All personnel must be experienced in tree work using modern tools, methods,

and safety practices to adequately safeguard all persons and property from injury or

damages.

a. Personnel: Contractor must have an on-site supervisor or foreman with the ability

to respond, make decisions and stay in communication with DPW personnel as the

need arises. Persons assigned to work in the City shall have all applicable licenses

and meet Federal, State and County MIOSHA standards. The Contractors

employees shall properly be identified i.e.: company uniform, shirt, hat, ID, etc. as

to present a professional appearance.

b. Tree Services (removal, maintenance, trimming, stump grinding)- The Contractor

shall establish a safe work zone by use of traffic control devices such as barricade,

cones, and signs to adequately protect an appropriate safe area to perform tree

services.

c. Finished cuts of trees removed shall be flush to the ground contour immediately

adjacent to the stump as can be obtained with the use of a power chainsaw.

d. Contractor shall remove and dispose of all wood and related debris.

e. Contractor may stockpile or leave any tree parts in the work area if permission is

granted by the property owner and the DPW.

f. Contractor will be required to remove all tree parts and debris in the work area by

the end of the workday unless otherwise approved by the DPW. The site shall be

left in a raked, “broom-cleaned” manner upon completion of the tree services

provided.

g. Removal/Method of measurement: The tree will be sized and priced for removal

based on DBH defined in section II-1 definitions. The Contractor will remove from

the site all tree parts. Disposal of all material is included in the removal pricing.

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Commodity Codes

• NAICS 561730Landscaping Services

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