Project Information

Bid Title

Beverage Pouring Rights

Issuing Agency

Mississippi Valley State University

Location

Mississippi

Published Date

Nov 13, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Department	Solicitation Number	Title	Closing Date	Meetings	Contract Award	Addendum
Business & Finance	VSRP-1001050	Beverage Pouring Rights	December 3, 2025			Addendum 1

Attachment Preview

REQRUeEqSTuFeOsRt PfoROrPBOSidALsS

Valley Mississippi

State University

THIS IS

NOT AN

ORDER

14000 Hwy 82-W #7244

Itta Bena MS 38941-1400

Web Address: www.mvsu.edu/purchasing/

Phone No: (662) 254-3319 Fax (662) 254-3314

PBroidpoTsitalel :Title

Date:

11/03/2025

Beverage Pouring Rights

Requester and Requesting Department:

Business and Finance

Marilyn Jones

Bid No.

Number of Pages

Change Order:

VSRP 1001050

50

Original

Term – End of Month

Bids/Proposals – Do not include State or Federal

Taxes in your bids/proposals. The University is

exempted from these taxes. All order will be placed

with successful bidder by Official Purchase Order.

Mississippi Valley State University is considering the purchase of the

following item (s). We ask that you submit your Bids/Proposals in

three copies. Rights are reserved to accept, or reject any and all parts of

your bid/proposals. Your bid/proposals will be given consideration if

received in this Office on or before the date and time below.

This bid/proposal will be awarded on a line by line

basis

Bid/Proposal opening {Date and Time}

This bid/proposal will be awarded on a all or none

basis

However, the University reserves the rights to award any

and all bids/proposals in the best interest of the University.

December 03, 2025 @1:00pm

Mississippi Valley State University

Mississippi Valley State University Business and Finance Dept.

By: Billy D. Scott Interim Purchasing Director

Email: Bscott@mvsu.edu

NOTE: If you cannot quote on the exact material shown, please indicate any exceptions, giving brand names and complete specifications on

any alternate. Mississippi Valley State University reserves the rights to accept any alternate of equal or greater quality or performance. We

also reserve the rights to waiver any irregularities that may appear in the Bids/Proposals specifications.

ITEM QUANTITY

DESCRIPTIONS

1

1 Beverage Pouring Rights (Soft Drinks)

Please check MVSU web page at

www.mvsu.edu/purchasing. Click current bids.

UNIT PRICE TOTAL NET PRICE

Bid Opening Time Correction:

December 03, 2025 @1:00pm

Please show Bid/Proposals No. on outside of Envelope

If checked, Mississippi Valley State University reserves the rights for an additional 60 days to purchase and additional 20% of

this bid/proposal at the same cost.

We quote you as above F.O.B – Mississippi Valley State University. Shipment can be made within ________days from

receipt of the order.

Terms:

Date:

Phone/Fax:

Company Quoting

ADDRESS 1

ADDRESS 2

CITY

STATE

Official Signature:

ZIP CODE

MISSISSIPPI VALLEY STATE UNIVERSITY

REQUEST FOR PROPOSALS

POURING RIGHTS

Proposal Due Date: December 03, 2025

Proposal Delivery Location and

Additional Information:

Office of Purchasing

Mississippi Valley State University

14000 Hwy 82 West MVSU 7244 Itta

Bena, Mississippi 38941-1400

Attention: Billy D. Scott

Pouring Rights RFP

REQUESTS FOR PROPOSALS

MISSISSIPPI VALLEY STATE UNIVERSITY

POURING RIGHTS

January 2025

Table of Contents

1. INTRODUCTION ....................................................................................................................................... 4

1.1 GENERAL ............................................................................................................................................. 4

1.2 MVSU OVERVIEW .............................................................................................................................. 4

1.3 CONTRACT SCOPE AND OBJECTIVES ........................................................................................... 6

1.4 DOCUMENT OVERVIEW ................................................................................................................... 7

1.5 TERM OF CONTRACT ........................................................................................................................ 8

1.6 MINIMUM QUALIFICATIONS........................................................................................................... 8

1.7 SCHEDULE OF KEY EVENTS............................................................................................................ 9

2. SUMMARY OF CONTRACT SPECIFICS.............................................................................................. 9

3. PROPOSAL FORMAT AND CONTENTS ............................................................................................ 10

3.1 GENERAL PROCEDURES ................................................................................................................ 10

3.2 COVER LETTER................................................................................................................................. 12

3.3 PART I: TECHNICAL AND MANAGEMENT PROPOSAL ........................................................... 12

3.3.1 Title page.................................................................................................................................. 12

3.3.2 Table of Contents ..................................................................................................................... 12

3.3.3 Minimum Requirements........................................................................................................... 13

3.3.4 Company Overview.................................................................................................................. 13

3.3.5 Management Profile ................................................................................................................. 14

3.3.6 Product Description .................................................................................................................. 14

3.3.7 Health & Wellness Proposal..................................................................................................... 14

3.3.8 Recycling & Sustainability Proposal........................................................................................ 14

3.3.9 Equipment and Maintenance .................................................................................................... 14

3.3.10 Specialty Product Plan ............................................................................................................. 14

3.3.11 Financial Proposal & Pricing ................................................................................................... 15

3.3.12 Additional Information............................................................................................................. 15

3.4 CONTRACT PROPOSAL ................................................................................................................... 15

4. PROPOSAL EVALUATION ................................................................................................................... 16

4.1 OVERVIEW......................................................................................................................................... 16

4.2 DEBRIEFINGS .................................................................................................................................... 17

4.3 BEST VALUE AWARD...................................................................................................................... 17

4.4 PROPOSAL SCORING ....................................................................................................................... 17

4.5 RECOMMENDED PROPOSER.......................................................................................................... 19

5. ADMINISTRATIVE AND LEGAL SPECIFICATION ........................................................................ 20

5.1 PROPOSAL SUBMISSIONS .............................................................................................................. 20

5.2 INQUIRIES AND INFORMATION.................................................................................................... 20

5.3 WITHDRAWAL OF PROPOSAL....................................................................................................... 21

5.4 GENERAL CONDITIONS .................................................................................................................. 21

5.5 RESERVATION OF RIGHTS............................................................................................................. 23

2

Pouring Rights RFP

ATTACHMENT A – TERMS AND CONDITIONS OF CONTRACT

January 2025

ATTACHMENT B - CURRENT FOOD SERVICE & VENDING CONTRACTS

ATTACHMENT C - SPECIALTY PRODUCTS

ATTACHMENT D - SALES STATISTICS

ATTACHMENT E –BEVERAGES PRODUCT AND PACKAGE MIX

ATTACHMENT F - REFERENCE FORM

ATTACHMENT G –FINANCIAL PROPOSAL

ATTACHMENT H - PROPOSER INFORMATION AND CERTIFICATIONS

Figure 1 – Location of Mississippi Valley State University

Table 1 - Proposal Scoring Criteria and Weights

3

Pouring Rights RFP

1. INTRODUCTION

January 2025

1.1. General. This RFP addresses Pouring Rights, described generally below and in greater

detail in the Terms and Conditions of the Contract (Attachment A). Pouring Rights

refers to the exclusive right to the supply Beverages for resale, distribution, and

merchandising of selected beverages to and at Mississippi Valley State University

(“MVSU”), including any and all MVSU campuses. The selected company

(“Contractor”) will be expected to create a comprehensive, integrated beverage program

that will increase customer satisfaction by providing quality products and state-of-the-art

equipment, while achieving growth and profitability in beverage sales at MVSU. A list of

current FSVs (Thompson Hospitality) and VSVs (Delta Vending) is attached as

Attachment B).

1.2. MVSU Overview

1.2.1

MVSU was established in 1950 as Mississippi Vocational College and is a public

institution and an HBCU. Approximately 3,400 full-time and part-time students are

enrolled. MVSU participates in a full range of NCAA Division I Athletics and is a

member of the Southwestern Athletics Conference. US News & World Report has named

MVSU as one of America’s best colleges in the southern region. Most students reside in

on-campus dormitories. Thompson Hospitality provides on-campus dining services.

MVSU is located in Leflore County, one mile northeast of Itta Bena, adjacent to US

Highway 82. The institution is located on a 450-acre tract of land. The site for the campus

development consists of 200 acres. MVSU is approximately five miles from Greenwood,

which has a population of 18,906 and approximately 50 miles from Greenville, which has

a population of 45,226. The University is approximately 100 miles north of Jackson, and

120 miles south of Memphis, Tennessee. It is located in the heart of the Mississippi Delta

where 34 percent of the black population of the state is located. Additional data

regarding MVSU is available at the University’s website: http://www.mvsu.edu. The

facilities at MVSU include the traditional and the innovative. Approximately 30 buildings

comprise the campus, including seven residence halls, numerous athletic facilities,

including the Rice-Totten Stadium and a state of the art arena being renovated and

readied for use in Spring, 2016, as well as state-of-the-art computer centers, science and

language laboratories, a theater, a fine arts building and a student center. See, Figure 1

on Page 5 for a map detailing MVSU’s location.

4

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