Project Information

Bid Title

26-048 Medical Exam Tables

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Feb 17, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-048

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26-048
Bid Title:	26-048 Medical Exam Tables
Category:	SCCMO Fixtures/Furniture/Equipment
Status:	Open

Publication Date/Time: 2/17/2026 9:00 AM Closing Date/Time: 3/10/2026 11:30 AM Related Documents: 26-048 Medical Exam Tables

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-048

For

MEDICAL EXAM TABLES

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for MEDICAL EXAM TABLES at the Criminal Justice

Center. The vendor must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked “23-048 MEDICAL EXAM TABLES” with the date and time of the bid opening

in the lower left corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 3/10/2026 at 11:30 AM, in Room 115 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select

bid and click on “related documents”. No phone calls please. The time it takes for final

bid results to be made public depends on the complexity of the project and the cost of the

project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via

E-mail (preferred), mail or fax to:

Donna Clayton

Finance Department, St. Charles County Government

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-3870

dclayton@sccmo.org

For questions or inquiries concerning the specifications please contact:

Christine Ramsdell, Director

Facilities Management Department, St Charles County Government

300 North Second St, Room 101

St. Charles, Missouri 63301

cramsdell@sccmo.org

A mandatory meeting will not be held and is not required.

 The bid number and title shall be referenced on all correspondence.

 All questions must be received no later than 2:00 PM on 3/03/2026. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

26-048 Medical Exam Tables

Page 2 of 14

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the

section titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID

OPENING. Representative shall include, but not be limited to, all elected and appointed

officials, and employees of St. Charles County and their Agents within St. Charles

County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 All bids are final. No additions, deletions, corrections, or adjustments will be accepted after

the time of bid opening except by request of County.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

 The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information contained

in or on the electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals

will be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency within St. Charles County

Government for public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

26-048 Medical Exam Tables

Page 3 of 14

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

 The County will make its award to the lowest responsive, responsible bidder unless

additional criteria is established herein. When payments are to be made to the County, the

County will award based on payments unless these documents establish additional criteria.

As used for this award, “responsive” shall mean a bid that conforms in all respects with the

terms and conditions of the County’s requirements. As used for this award, “responsible”

shall mean that the bidder has the capability in all respects to perform fully the contract

requirements, and the integrity and reliability which will assure good faith performance.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording

in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement in

the unit and extension prices, the unit price shall govern.

26-048 Medical Exam Tables

Page 4 of 14

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

EMPLOYMENT OF UNAUTHORIZED ALIENS PROHIBITED (Missouri Revised Statutes

Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity, the business entity shall, by sworn affidavit and provision

of documentation**, affirm its enrollment and participation in a federal work authorization

program (E-Verify) with respect to the employees working in connection with the contracted

services. Every such business entity shall sign an affidavit affirming that it does not knowingly

employ any person who is an unauthorized alien in connection with the contracted services.

[RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose

employment commences after the employer enrolls in a federal work authorization program.

The employer shall retain a copy of the dated verification report received from the federal

government. Any business entity that participates in such program shall have an affirmative

defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530

(4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may

choose to send the required documentation using one of the following options:

 Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,

Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO

63301prior to responding to any solicitations; OR

 Send the notarized affidavit and E-Verify MOU signature page along with a bid

solicitation response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page

will remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of

the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the

Department of Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://everify.uscis.gov/account/enroll

OPEN RECORDS:

Any and all information contained in or submitted with the bid becomes a public record subject

to the Missouri Sunshine Law. The County may include any information submitted with the bid

or submitted to the County during the award or review process in the County’s public records,

public agendas, or public meetings. If the bidder believes that any information contained in or

submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the bidder

must clearly identify what information the bidder believes is so protected and must also clearly

identify the legal basis therefor. Simply marking a document with “confidential” or similar

26-048 Medical Exam Tables

Page 5 of 14

Proposal Response from (please complete)

_______________________________________

Name of Company or Individual

Commodity Codes

• NAICS 339113Surgical Appliance and Supplies Manufacturing
• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

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