Banking and Treasury Services
Project Information
- Bid Title
- Banking and Treasury Services
- Issuing Agency
- Hillsborough County Public Schools
- Location
- Florida
- Published Date
- Oct 2, 2026
- Closing Date
- Oct 16, 2026
- Government Level
- State & Local
- Status
- Closed
- Ref. #
- 26296-RFP-DST
- Original Source
- Join to Access Full Details
- Bid Inquiries
- Join to Access Full Details
- Bid Documents
- Join to Access Full Details
- Project Description
-
Main
Agency
Hillsborough County Public Schools
Status
Active
Fiscal Year
2027
Title
Banking and Treasury Services
Number
26296-RFP-DST
Type
Request for Proposal
Department
Online Submissions
Yes
Project EstimatePiggyback Solicitation
No
Insurance Required
No
Bid Bond Required
No
Bid Bond Amount
Performance Bond Required
No
Performance Bond Amount
Construction Bond Required
No
Construction Bond Amount
Scope of Services
Hillsborough County Public Schools requests sealed proposals from qualified public depositories to provide comprehensive banking and treasury management services. The objective of the District is to obtain the most efficient banking services available by combining the banking and treasury needs of the District. The District reserves the right to establish accounts with other banks to expedite transactions as needed.
The intent of this Request for Proposal ("RFP") is to select one (1) Bank to provide specified banking services for the District. The basic services would require at minimum three (3) demand accounts and other banking capabilities as outlined in this RFP.
Services that are not obtained by the District at the time of this contract may be negotiated with the awarded Financial Institution on an individual basis as new services become available during the contract period. Additional charges will not be added for any reason without negotiations and approval from the authorized District representative.
Dates(All times are listed as EST )
Broadcast Date
9/18/2026 8:00 AM EST
Question End Date
10/2/2026 12:00 PM EST
Sample Due DateDue Date
10/16/2026 5:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
2 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
Due Date Reminder Notification
2 Day(s)
Pre-Bid Meetings
Total: 0 (All times are listed as EST )
Date Time Mandatory Location Shortlist Meeting
Total: 0 (All times are listed as EST )
Date Time Location Documents
Total: 6Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items FieldsTotal: 0# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type
Delivery Date
None
Required Files to be Uploaded by the Vendor
None
Shipping
None
Terms and Conditions
None
Include Shipping in Price of Items
No
Display Bid Tabulation to Vendors
NoDisplay Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers
Total: 125Question Date Asked Answer Date Answered To help us better understand your current payment environment and requirements, could you please provide the following information related to merchant services - Please provide 3-6 months of merchant processing statements.
9/21/2026 1:28:12 PM Merchant Services - Please provide a breakdown of processing volumes and transaction counts by department, separated into card-present and card-not-present activity. 9/21/2026 1:28:58 PM Merchant Services: Please provide the annual PIN Debit amount processed. 9/21/2026 1:29:20 PM Merchant Services: Please provide the names of the current gateways being used and the gateway products currently utilized (e.g., fraud prevention tools, recurring billing, tokenization, eCheck, etc.) 9/21/2026 1:30:03 PM Merchant Services: How many terminals do you currently have and what models are the terminals? 9/21/2026 1:30:37 PM Merchant Services: Are the current gateways and terminals integrated with any front-end software? If so, what software are they integrated with? 9/21/2026 1:31:04 PM Merchant Services: Are you passing any processing fees on to cardholders? 9/21/2026 1:31:24 PM Banking Services - Please provide a copy of the District`s monthly account analysis statements. 9/24/2026 4:09:49 PM ECR- What ECR is the District currently earning and what is the formula if indexed? 9/24/2026 4:17:46 PM Interest on Excess Operating Balances - What is the rate (formula) on excess operating funds (not required to offset fees), and in what type of deposit account or instrument are these excess funds being placed? 9/24/2026 4:19:25 PM Pricing form - Please confirm that the volumes listed in Attachment A. Pricing Form represent monthly (30 day) volume. 9/24/2026 4:23:28 PM Pricing Form Question - Cash Vault: In Attachment A - The volume for Cash Vault Currency/Coin Deposited is listed as 689,506. Would you please provide a breakout of this volume between currency deposits and coin deposits? Additionally, please provide the average monthly dollar amounts associated with currency deposits and coin deposits separately. 9/24/2026 4:29:15 PM ricing Form Question - Cash Vault: In Attachment A - What unit of measure is the 689,506 volume? Is the volume reported as dollars deposited, individual items, straps, bundles, coin bags, or another unit of measure? 9/24/2026 4:30:07 PM Cash Vault - Coin Processing: Please provide the average monthly volume of loose coin deposits and indicate whether coin is deposited loose, rolled, or bagged. 9/24/2026 4:31:03 PM Cash Deposited in branch: The Pricing Form reflects a volume of 560 - Branch Deposited Currency items. Please provide the average monthly dollar amount associated with these deposits and indicate whether they are processed as over-the-counter transactions or night deposits. Are these branch deposits concentrated at a single location, or are they made across multiple locations throughout the district? 9/24/2026 4:32:59 PM Pricing Form - Attachment A - Cash Vault - What is the difference between the Cash Vault Currency /Coin Deposited 689,506 and cash vault deposit 4,705 volumes? 9/24/2026 4:34:31 PM Attachment A – Pricing Form - For the line item "PRINTING & SUPPLIES – VENDOR" with a reported volume of 481,787, please clarify:
1. Does the reported figure represent a dollar amount or a unit/item count?
2. Is the reported figure an annual total or an average monthly amount/volume?
3. Please identify:
3.1 The product type(s) included (e.g., checks, deposit slips, statements, forms, envelopes, etc.);
The estimated quantity associated with each product type;
3.2 The estimated annual and/or monthly spend associated with each product type; and
3.3 Whether these items are purchased directly by the District, purchased through a third-party vendor, or provided through the banking relationship.9/24/2026 4:43:06 PM For RFP 26296-RFP-DST, will HCPS accept and evaluate a proposal for banking services only, excluding the treasury management services described in the scope? If yes, which sections of the scope and Attachment A pricing form must be completed? 9/24/2026 7:30:20 PM SBEP - Please provide a list of HCPS registered SBEP (Small Business Encouragement Program) vendors, If a proposer does not utilize subcontractors for performance of the requested banking and treasury management services, how will they be evaluated in this category? Secondly, can expenditures associated with merchant services, armored transportation coordination, technology integrations, printing, or other third-party banking support services be counted toward the SBEP calculation, provided such firms are HCPS-registered SBEP vendors? 9/25/2026 3:47:28 PM Merchant Services- Please provide at least 3 months of Merchant statements 9/29/2026 10:27:22 AM P-Card- will there be an opportunity to win P-card services for this RFP? If so, please provide card statements for last 2 months 9/29/2026 10:28:53 AM What platform is the online merchant website built on? 9/29/2026 10:29:35 AM Merchant Services- for face-to-face transitions, is there a specific software you are using that we will need to integrate with or is it a standalone POS system at each location? 9/29/2026 10:30:39 AM Merchant Services- how many separate locations will we be doing a proposal for? Do all locations process under one merchant number or several different ones? 9/29/2026 10:31:54 AM Treasury- can you provide analysis statements for the last 3 months? 9/29/2026 10:32:23 AM Will you accept references from School District clients outside of Florida? 9/29/2026 10:33:06 AM Are there any current initiatives with regard to your ERP? 10/1/2026 5:45:04 PM Request for annual report. 10-K and 8-K filings- can this be provided via a link or does HCPS require the full reports to be provided with the response? 10/1/2026 5:45:18 PM Audit Controls 1.4.3.19: Please provide further elaboration on what HCPS is referring to in this request. 10/1/2026 5:45:37 PM Proposal format- Please please provide the required proposal submission format 10/1/2026 5:45:50 PM Please provide the average monthly ledger balances for all accounts collectively for a 12-month period. 10/1/2026 5:46:03 PM Please provide your current earning credit rate 10/1/2026 5:46:15 PM Does HCPS earn interest on your funds? If so, please provide the current interest rate, deposit products, and average balances 10/1/2026 5:46:52 PM How is HCPS sending and receiving data from the bank for your ERP? Are you transmitting the files via SFTP, FTP, or API? 10/1/2026 5:47:07 PM Armored Car Service- Please provide a copy of your current armored car contract with expiration date 10/1/2026 5:47:20 PM Account Reconciliation- does HCPS require the bank to balance outstanding items each month and provide a cleared and outstanding report or transmission? If so, does this apply to every account that has full Positive Pay services 10/1/2026 5:47:33 PM Monthly Bank Statements- would the ability to pull bank statements online be sufficient or do you still require mailed copies? 10/1/2026 5:47:56 PM Attachment A- Pricing Form- Printing & Supplies- would HCPS accept an invoice for orders placed for checks, deposit tickets, etc. vs. running the charge through analysis? 10/1/2026 5:48:28 PM Attachment A- Pricing Form: ACH Fraud Filter Stop Monthly Base- can you please provide details on how these items are charged? The volume does not match the number of accounts. Is it charged based on the number of ACH filters each month? 10/1/2026 5:49:01 PM Attachment A- Pricing Form: ACH Fraud Filter Review Monthly Base- please provide a definition on how this is being charged and description of service 10/1/2026 5:49:32 PM Attachment A- Pricing Form: ACH Block/Fraud Filter Stop Base- please provide a definition on how this is being charged and description of service 10/1/2026 5:50:10 PM Attachment A- Pricing Form: Currency Furnished by WF Branch- please provide a breakdown of an average change order (denominations and number of straps, loose notes, or rolls of coin, the frequency of the orders , and number of locations ordering the cash. 10/1/2026 5:50:39 PM Attachment A- Pricing Form: Cash Vault Activity Summary Report- please provide a sample of the report 10/1/2026 5:51:08 PM Attachment A- Pricing Form: Deposit Location Reporting- are you receiving the report via PDF or a file transmission? How do you utilize the information to each location once received? 10/1/2026 5:52:15 PM Attachment A- Pricing Form: Online Check Issues- The volume listed is 3,079. Is HCPS keying in manual check issues, stops, or voids that total this volume? It seems high so looking for a definition on how it is being charged or how HCPS is using the service. 10/1/2026 5:52:50 PM Attachment A- Pricing Form: Online EDI PMT Detail & Online EDI PMT Detail Subscription Monthly Base- Please provide description of service. Is this a human readable EDI report providing ACH addenda information? If so how if it utilized to post payments? 10/1/2026 5:53:20 PM Please provide a list of locations with the average daily cash deposits and change orders per location. 10/1/2026 5:53:40 PM What is the average number of checks being deposited at each location on a monthly basis? 10/1/2026 5:53:55 PM Tell me about some of the payment offerings that you provide today? 10/1/2026 5:54:15 PM What are some of the challenges that you are facing with your current receivable channels? 10/1/2026 5:54:32 PM Provide an outline on how you reconcile electronic payment remittances for electronic receivables (ACH/Wires)? For example, are you receiving an EDI or BAI file transmission or posting from PDF reports with the addenda information? 10/1/2026 5:54:43 PM Please provide the dollar amount of your largest originated ACH file to include vendor payments and payroll. 10/1/2026 5:55:14 PM What is your current AP Process from Invoice receipt to payment? 10/1/2026 5:55:29 PM How many invoices are received (paper or email/PDF) on a monthly basis? 10/1/2026 5:55:41 PM How do invoices get approved? Is it a manual workflow or electronic? If Electronic, what software if being utilized? 10/1/2026 5:55:54 PM How long does it typically take to get an invoice approved? 10/1/2026 5:56:07 PM Is the invoice receipt process centralized or decentralized? 10/1/2026 5:56:21 PM Do you utilize purchase orders numbers when placing orders? If so, do currently perform a 2 way or 3 way match for the POs? What percentage of the invoices are assigned a PO? 10/1/2026 5:56:35 PM How many people will handle an invoice from receipt to approval? 10/1/2026 5:56:47 PM What challenges, obstacles, or delays in your disbursement process do you wish to improve? 10/1/2026 5:56:59 PM Please provide three months of processing statements for all channels that accept credit card payments 10/1/2026 5:57:15 PM Please provide volume and transaction percentages for:
• Visa
• Mastercard
• Discover
• American Express
10/1/2026 5:57:28 PM What percentage of transactions are:
• Card Present (In-Person)
• Card Not Present
• E-Commerce
• Recurring Payments
10/1/2026 5:57:41 PM Please provide the following:
• Average ticket size by location
• Largest typical transaction amount
• Monthly transaction counts in addition to dollar volume
o The RFP provides processing volume but not transaction quantity.
10/1/2026 5:57:57 PM What payment software or systems are currently used at:
• Adult Education Sites
• Fingerprinting Services
• Host Site
• Child Care Training Site
10/1/2026 5:58:10 PM Are payments currently accepted through:
• POS Terminals
o Please provide the model of the current equipment that is being utilized
o How many terminals would be needed at each location? Do you own or lease the equipment?
• Virtual Terminal
• Online Payment Portal
• Mobile Devices
• IVR (Phone Payments)
10/1/2026 5:58:29 PM Integration Requirements
• Are there any third-party applications that require processor integration?
• Is a payment gateway currently in use? If yes, who is the provider?
• Does the District require a hosted payment page or online payment portal
10/1/2026 5:58:42 PM Attachment A: Can you provide volumes for coin deposited? 10/2/2026 8:33:41 AM Attachment A: DEPOSIT LOCATION REPORTING – ITEM, can you provide specifics as to the reporting expected? 10/2/2026 8:34:04 AM 1.4.2.16, page 8: In the interest of providing a no cost method to provide employee pay and reduce check issuance, would the District consider a prepaid card for this purpose? 10/2/2026 8:35:07 AM Please provide the specific banking services that will interface with the District’s Infor CloudSuite ERP platform. 10/2/2026 10:29:44 AM Please describe any seasonal or event-driven changes in deposit volume or pickup frequency, including athletic events, school breaks, summer schedules, and holidays. 10/2/2026 10:29:59 AM Please provide the expected process and service requirements for unscheduled or emergency pickups, missed pickups, and other service disruptions. 10/2/2026 10:30:14 AM Please provide the physical addresses of where the armored car service would pick up and deliver cash/coin to each school and to the administrative site. 10/2/2026 10:30:34 AM Please clarify the required deposit verification, cash and coin recount, adjustment notification, reporting, and turnaround-time expectations for deposits delivered to the INB Vault. 10/2/2026 10:30:48 AM Please identify any site-specific access requirements, security procedures, chain-of-custody requirements, or restricted pickup windows that an armored carrier would be required to follow. 10/2/2026 10:31:01 AM Please provide the address of Envision Collection Agency with contact information. 10/2/2026 10:31:13 AM If a financial institution is privately held and does not file Forms 10-K or 8-K with the SEC. filings. Will the District accept audited financial statements, the Bank’s annual Report, and FFIEC Call Reports in lieu of these filings? 10/2/2026 10:32:03 AM Please provide the average and peak cash and coin volume, number of deposit bags, and approximate dollar amount of deposits by location or location type. Number of locations serviced and current pickup frequency by location. 10/2/2026 10:32:16 AM Please provide the average monthly number of merchant transactions and average transaction amount, including any available breakdown by location and payment channel. 10/2/2026 10:32:30 AM Please provide the approximate mix of card-present versus card-not-present transactions and credit versus debit transactions. 10/2/2026 10:32:46 AM Please identify the current point-of-sale systems, payment gateways, online payment platforms, and equipment used for card acceptance. 10/2/2026 10:33:02 AM Please provide recent merchant processing statements or sufficient current pricing and volume information to allow respondents to develop comparable processing pricing. 10/2/2026 10:33:16 AM Please provide the number of merchant IDs and/or locations requiring separate reporting, settlement, or billing. 10/2/2026 10:33:29 AM Please provide historical chargeback and dispute volumes, if available, and describe any specific dispute-management or reporting requirements. 10/2/2026 10:33:56 AM Please clarify the district’s settlement timing requirements and whether settlement must occur separately by school, merchant ID, or payment channel. 10/2/2026 10:34:08 AM Will Merchant Services or Armored Car be awarded separately 10/2/2026 10:34:24 AM Please provide the average monthly ledger and collected balances for each of the District’s primary banking accounts for the most recent 12-month period. 10/2/2026 10:34:35 AM Please provide the District’s most recent account analysis statement(s), preferably for the most recent three months, showing current banking and Treasury Management services, volumes, unit pricing, balances, earnings credit, and monthly service charges. 10/2/2026 10:34:48 AM If account analysis statements cannot be provided, please provide average monthly service volumes by account for all services included in the RFP so respondents can develop comparable pricing. 10/2/2026 10:35:02 AM Please provide the District’s current Earnings Credit Rate (ECR), if applicable, and indicate whether compensating balances are currently used to offset banking service charges. 10/2/2026 10:35:16 AM Please provide the District’s average monthly gross banking/Treasury service charges and average net monthly charges after application of earnings credits for the most recent 12 months, if available. 10/2/2026 10:35:29 AM Merchant Program Question: Current Provider and Contract. Who is the current merchant services provider? 10/2/2026 10:47:59 AM Merchant: When does the current merchant agreement expire? 10/2/2026 10:48:19 AM Merchant Program: Current provider and Contract. Are there any extension options remaining? 10/2/2026 10:49:03 AM Merchant: Current provider and contract: What aspects of the current merchant solution are working well? 10/2/2026 10:49:42 AM Merchant: Current Provider and Contract: What pain points or service issues are driving the review? 10/2/2026 10:50:13 AM Merchant: Volume and Payment Mix: Can the District provide the annual volume and transaction count by:
-Visa
-Mastercard
-American Express
-Debit cards
-ACH10/2/2026 10:51:21 AM Merchant: Volume and Payment Mix: What is the average ticket size by payment channel? 10/2/2026 10:51:52 AM Merchant: Volume and Payment Mix: What percentage of volume is:
-Card present
-Card not present
-Online/eCommerce10/2/2026 10:52:30 AM Merchant: Volume and Payment Mix: What percentage of volume is:
-Card present
-Card not present
-Online/eCommerce10/2/2026 10:52:31 AM Merchant: Volume and Payment Mix: Is the $24 million estimate expected to grow during the contract term? 10/2/2026 10:53:05 AM Merchant: Technology and Integrations: What payment applications and software platforms are currently being used? 10/2/2026 10:53:41 AM Merchant: Technology and Integrations: Are there any required integrations with:
-ERP systems
-Student information systems
-School payment platforms
-Treasury systems10/2/2026 10:54:40 AM Merchant: Technology and Integrations: Is the District using any third party payment portals today? 10/2/2026 10:55:08 AM Merchant: Online Payments: Are hosted payment pages acceptable, or is a fully integrated payment experience required? 10/2/2026 10:55:44 AM Merchant: Online Payments: Does the District want recurring payment functionality? 10/2/2026 10:56:06 AM Merchant: Online Payments: Are electronic invoicing or digital bill pay capabilities desired? 10/2/2026 10:56:37 AM Merchant: Online Payments: Will future departments be added to online payment acceptance? 10/2/2026 10:57:00 AM Merchant: Equipment: How many merchant locations currently process payments? 10/2/2026 10:57:17 AM Merchant: Equipment: Can the District provide an inventory of-
-Terminals
-POS devices
-PIN pads
-Mobile devices
10/2/2026 10:58:09 AM Merchant: Equipment: Is equipment replacement expected to be included? 10/2/2026 10:58:27 AM Merchant: Reporting Requirements: Can the District provide examples of required reports? 10/2/2026 10:58:55 AM Merchant: Reporting Requirements: Is reporting needed at-
-School level
-Department level
-Enterprise level10/2/2026 10:59:24 AM Merchant: Reporting Requirements: Are custom reporting capabilities required? 10/2/2026 10:59:44 AM Merchant: Settlement and Funding: What is the desired funding timeline? 10/2/2026 11:00:10 AM Merchant: Settlement and Funding: Should merchant settlement be deposited into a single account or multiple accounts? 10/2/2026 11:00:43 AM Merchant: Settlement and Funding: Are there reconciliation challenges with the current provider? 10/2/2026 11:01:03 AM Merchant: Security and Compliance: Is the District currently PCI compliant? 10/2/2026 11:01:31 AM Merchant: Security and Compliance: Are there any existing PCI remediation efforts underway? 10/2/2026 11:02:03 AM Merchant: Security and Compliance: Are point-to-point encryption or tokenization requirements mandatory? 10/2/2026 11:02:39 AM Merchant: Security and Compliance: Have there been any recent fraud or chargeback concerns? 10/2/2026 11:02:59 AM Merchant: Cost Reduction Opportunities: Is the District interested in:
-Convenience fees
-Service fees/surcharging (where permitted)
-Cost recovery programs10/2/2026 11:03:51 AM Merchant: Cost Reduction Opportunities: Is reducing acceptance expense a primary evaluation factor? 10/2/2026 11:04:20 AM Merchant: Evaluation Criteria: Will merchant services be scored independently from banking services? 10/2/2026 11:05:06 AM Commodity Codes
Total: 2
Code Description [946-25] Banking Services [963-35] Fees, Bank Publications
Total: 0
Publication Date
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