Project Information

Bid Title

DEMOLITION AND CONSTRUCTION OF 13TH STREET RETAINING WALL

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Nov 21, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

2026-040 - REBID

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-040 - REBID
Bid Title:	DEMOLITION AND CONSTRUCTION OF 13TH STREET RETAINING WALL
Category:	Invitation for Bids
Status:	Open

Description: LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 11/21/2025 11:55 AM Closing Date/Time: 12/18/2025 4:00 PM Contact Person: dana.maule@lynchburgva.gov Related Documents: 2026-040 DEMOLITION AND CONSTRUCTION OF 13TH STREET RETAINING WALL REBID 2026-040 DEMOLITION AND CONSTRUCTION OF 13TH STREET RETAINING WALL DRAWINGS DATED 10-08-2025

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Demolition and Construction of 13th Street Retaining Wall

Invitation for Bid 2026-040 - REBID

Date Issued: 11/21/2025

Bids Due: December 18, 2025 at 04:00 p.m.

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids.................................................................................................................. 2

Bid Form .......................................................................................................................................... 3

Equal Opportunity Report Statement ........................................................................................... 5

Statement Of Experience ............................................................................................................... 6

Statement Of Available Resources ................................................................................................ 7

Corporate Status Form ................................................................................................................... 8

Questions To Bidders/Offerors ...................................................................................................... 9

Construction Agreement .............................................................................................................. 10

Instructions To Bidders................................................................................................................. 12

Scope of Work............................................................................................................................... 17

General Conditions ....................................................................................................................... 19

Attachment A:

Demolition and Construction of 13th Street Retaining Wall Drawings dated 10/08/2025

1

ADVERTISEMENT FOR BIDS

Sealed bids for “Demolition and Construction of 13th Street Retaining Wall”, will be received by the City

of Lynchburg, Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 4:00

p.m. Local Time Prevailing December 18, 2025, and then publicly opened and read aloud in the City Hall

First Floor Conference Room. A link to a publicly available video/audio conference call will be posted on

the Current Solicitations page of the City’s website prior to the bid opening. All bids received by the posted

deadline will be opened and read aloud on the video/audio conference call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the

Citizens First Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday –

Friday from 8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First

to retrieve the bid and timestamp it at that time. It is the sole responsibility for the Bidder to ensure

their bid is timestamped prior to the deadline for submission. Please allow additional time to ensure this

is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the

link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload

your bid. Please upload your bid as ONE file. As always, late bids will not be considered.

Project Description: The City of Lynchburg is requesting bids for the demolition of the existing dry

stacked stone retaining wall located at 515 13th Street in Lynchburg, Va. The contractor must rebuild the

wall in accordance with the project drawings, typical wall sections, and City of Lynchburg Manual of

Specifications. The wall varies in height with a maximum height of approximately five feet from finished

grade on the exposed side of the wall. Estimated total wall to be repaired is 300 square feet. There are

no known utility lines located behind the retaining wall. Please refer to general note 27 on drawing T-1

for any questions regarding the closing of 13th Street during construction for parking and equipment

staging.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/Bids.aspx.

The latest edition of the City’s Manual of Specifictions and Standard Details shall apply to this

project. The Manual of Specifications and Standard Details, for the City of Lynchburg may be

viewed and downloaded from the City’s website: http://www.lynchburgva.gov/manual-

specifications.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing or email to dana.maule@lynchburgva.gov and received by 4:00 p.m.

on December 10, 2025. All posted clarifications or addenda must be signed and accompany any bid

submitted. All addenda will be posted no later than December 12, 2025 at 4:00 p.m.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so that

the public can observe the proceedings at 4:00 p.m., December 18, 2025. The bid results will be posted

on the City’s Bids website after award is made.

PM - 2

BID FORM

Dana Maule

Buyer

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mrs. Maule,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "Demolition and Construction of

13th Street Retaining Wall” for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment,

materials, and services and to perform all operations necessary to execute and complete the Work required for

the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications

and Standard Details, latest edition, together with Addenda numbered __________ through __________ issued

during bidding period and hereby acknowledged, subject to the terms and conditions of the Construction

Agreement for the sum of

DOLLARS

($

PM 5).

), which shall be referred to hereinafter as the Total Base Bid (Sum of Parts A-D on

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate

any quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is

further understood that costs to cover all components of the Work as described in the Contract Documents are

included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to

execute the Work and all obligations no later than the completion date stated in the Contract Documents.

PM - 3

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 4

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238910Site Preparation Contractors

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