Project Information

Bid Title

RFP: Removal and Installation of Motor Control Center

Issuing Agency

Birmingham Airport Authority

Location

Alabama

Published Date

Dec 8, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP: Removal and Installation of Motor Control Center (12/08/2025)

Attachment Preview

Request for Proposal (RFP)

Installation and Removal of Motor Control Center for

Storm Water Pump Station

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Birmingham Airport Authority

January 22, 2025

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I. Introduction

A. Project Description

The Birmingham Airport Authority (“BAA” or “Authority”) is requesting proposals (RFP)

for qualified contractors to remove Motor Control Center (MCC) for Storm Water Pump

Station and supply and install a new Motor Control Center at the Birmingham Shuttleworth

International Airport.

The goal of this procurement effort is to enter into a contract with the best-valued

Contractor to remove Motor Control Center (MCC), supply and install a MCC as described

in this RFP.

B. Proposed Scope of Work

See Exhibit A for further details of the Scope of Work.

C. Term of Agreement

General Conditions

i. Terms and Conditions: Contractor agrees to abide by all the terms and conditions

contained in this RFP. Any exceptions to the requirements of this RFP, or the BAA’s

terms and conditions of this RFP, shall be noted in writing, with detailed explanation,

and included with the RFP submittal. The Contractor acknowledges that taking

exceptions to this RFP may subject the response submittal to be rejected.

ii. Discussions and Questions: All questions must be submitted in writing and directed

to the Birmingham Airport Authority (BAA) Purchasing Department at

eseoane@flybhm.com in order to be considered. The Contractor shall not attempt to

discuss any aspects of the request with any other party except for the email address

described in this RFP. No verbal agreements will be considered during the proposal

process. BAA reserves the right to reject the proposal of any Contractor violating this

provision.

iii. Completeness: All requested information and required forms must be completed,

signed, and submitted with this document to constitute a proper proposal. The entire

package must be complete with all required forms, signature, and information. Failure

to complete or comply with any part of the specifications or requirements in this RFP

may constitute a basis of rejection. It is within the right of the BAA to reject any RFP

submittal in this solicitation document.

iv. Errors: Contractors or their authorized representatives are expected to fully inform

themselves as to the conditions, requirements, and specifications before submitting

proposals. Contractors are cautioned not to obliterate, erase, or strike‐over any printed

material as set forth in this RFP. In quoting prices, wherever Contractor has made an

error and has corrected, all such corrections should be initialed by the person signing

this RFP. If errors occur in the extension of prices in the RFP, the unit prices shall

govern. Failure to comply with this provision may result in rejection of Contractor’s

submittal. All documents submitted must be legible.

v. Changes/Modifications: No changes or modifications shall be made to any BAA

forms without the approval of the BAA. If changes or modifications are made without

the approval of BAA, the proposal submitted by the Contractor may be rejected.

vi. Compliance with Laws: The Contractor shall obtain and maintain all licenses,

permits, liability insurance, and workman’s compensation insurance, and maintain

compliance with any other federal, state, or local requirements during the term of the

contract with BAA and in submitting a proposal.

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vii. Specifications: Whenever mention is made of any article, material, or workmanship

to be in accordance with any laws, ordinances, codes, regulations, etc., these

requirements shall be construed to be the minimum requirements of these specifications.

viii. Quality: All materials used for the manufacture or construction of any supplies,

materials, equipment, or service shall be new unless otherwise specified. All materials

shall be of the best quality, and to the highest grade of workmanship that meet the

specifications in this document. Materials or service must comply with all applicable

Federal, State, or OSHA requirements.

ix. Acceptance of Material: The materials delivered shall remain the property of the

Contractor pending physical inspection and acceptance to the satisfaction of the

BAA. In the event the material supplied to BAA is found to be defective or does not

conform to specifications, the BAA reserves the right to cancel the order upon written

notice to the Contractor and return the product(s) to the Contractor at the Contractor’s

expense, and to invoke the provisions of the section titled “Default”.

x. Default: Any contract made between BAA and the Contractor can be cancelled by the

BAA in whole or in part via written notice, upon the Contractor’s non‐performance or

violation of contract terms. The Contractor will be given 15 days to rectify the non-

performance or violation. An award may be made to the lowest quoting Contractor for

material or services specified, and purchases may be made on the open market. The

defaulting Contractor shall be liable for costs to the BAA in excess of the defaulted

contract prices. The Contractor shall continue the performance of the contract to the

extent any part is not terminated under the provisions of this clause.

xi. Termination of Agreement: In addition to any other rights and remedies allowed by

law, BAA may terminate this Agreement at any time for any reason, or no reason, with

or without cause, without penalty or expense to BAA of any kind whatsoever, by giving

(15) days written notice to Contractor of such termination and specifying the effective

date of the termination. Termination of this agreement as provided in section Xi shall

release BAA from any further fees to be paid to contractor after the date of termination,

other than any unpaid fees earned for Services which were satisfactorily performed prior

to the effective date of the termination.

xii. Guarantee: The Contractor shall unconditionally guarantee the materials and

workmanship on all materials and/or services for the Contractor’s specified guaranteed

period, unless otherwise stated. Within the guarantee period, if any defects occur which

are due to faulty material and/or services, Contractor shall repair, replace, and/or adjust

such faulty material and/or services to the complete satisfaction of the BAA. These

repairs, replacements, or adjustments shall be made only at a time lest detrimental to the

operation of the BAA.

xiii. Add/Delete Items: During the term of the contract, items and/or services may be added

and/or deleted to the contract upon agreement between the successful Contractor and

BAA.

xiv. Reimbursement: The BAA will not reimburse the Contractor for any costs associated

with the preparation and submittal of any RFP response, or for any travel and/or per

diem costs that are incurred.

xv. Submitted Material: All requests, responses, inquiries, or correspondence relating

to, or in‐ reference to this document submitted by Contractors shall become the property

of the BAA when received. Once an award is made, all excess copies at the

Contractor’s request may be destroyed.

xvi. Outside Estimates: The BAA reserves the right to obtain an outside estimate, or to

have the product or service provided outside of this contract when it is in the best interest

of the BAA.

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xvii. Disclaimer: This is a Request for Proposal. This is not an offer or contract. The

submission of a proposal in response to this process does not impose any legal

obligations upon BAA, nor does it create any contractual or quasi-contractual

relationship between BAA and any Contractor. BAA reserves the right to reject or

disregard any or all proposals, to negotiate with any or all Contractors, and/or to enter

a contract or contracts with any Contractor or Contractors for any or all of the services

described herein. BAA is not obligated to respond to any statement or proposal. This

RFP is subject to errors, omissions, modifications, withdrawal, or cancellation without

notice.

II. Special Conditions

i. Indemnification: Contractor undertakes and agrees to indemnify and hold

harmless BAA, and any and all its Board Members, officers and employees, from and

against all suits and causes of action, claims, losses, demands and reasonable expenses,

including by not limited to, reasonable attorney's fees and reasonable costs of litigation,

damage(s) or liability, including but not limited to death or injury, or for damage to, or

destruction of, any property, arising by reasons of the performance of the contract to

the extent caused by the negligent performance of the professional services under the

contract on the part of the Contractor, or any of the Contractor's Subcontractors,

employees, or anyone for whom the Contractor has obligated itself under the contract.

THERE IS NO EXPECTATION OF ANY INDEMNIFICATION BEING

PROVIDED TO CONTRACTOR BY THE BAA.

ii. Changes and Alterations: The BAA reserves the right to make any alterations in the

RFP and/or contract as may be necessary due to changing conditions found during the

Project. The Contractor shall not claim forfeiture of contract by reasons of such

changes by the BAA representative. If such changes increase or decrease the amount

of the work or materials, the Contractor will be paid according to the quantity of

product delivered at the prices established for such work under the contract. Any

alterations or changes that diminish the scope of work or materials shall not constitute

a claim for damages or for the loss of anticipated profits. Any alterations from the

original job estimate provided by Contractor must be submitted in writing and must be

approved by the designated BAA Representative.

iii. Cure and Cover Clause: If a successful Contractor fails, or BAA concludes that there

is a reasonable likelihood that the Contractor will not be able to timely perform its

obligations under this RFP and/or contract, BAA may (in addition to any other

contractual, legal, or equitable remedies) proceed to take any of the following actions

after five (5) days’ written notice to the Contractor: (A) Withhold any monies then or

next due to the Contractor; or (B) Terminate the contract and obtain the deliverables

(or equivalent) or portion thereof (or equivalent) from a third party, pay the third party

for the same, and withhold the amount so paid from any money then or thereafter due

to Contractor and hold Contractor liable for any amounts paid to the third party (or

parties) to the extent that withholding payments to the Contractor does not cover

BAA’s cost of cover.

iv. The BAA Reserves the Right: (a) to award proposals received on individual items, or

on the entire list of items; and (b) to reject any or all proposals or any part thereof; and

(c) to waive any irregularities and/or technicalities on the proposals; and (d) to accept

the proposal that is in the best interest of BAA; and (e) to obtain clarification or

additional information for any proposal; and (f) to purchase either selected items, or

to not select any Contractor or purchase any goods and/or services resulting from this

request; and (g) to reject any Contractor who has previously failed to perform properly

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or complete on time projects of a similar nature, and (h) to reject any Contractor whom

investigation shows Contractor is not in a position to perform the Project and/or service

as specified in this RFP.

v. Basis of Award: The basis of evaluation will be best value considering price and

Contractor availability to seek or exceed BAA’s specifications and requirements. The

proposal is subject to be awarded to the most responsive and responsible Contractor

whose proposal is evaluated to be the most advantageous to the BAA considering price

and other factors. The award can be made to one or multiple Contractors, whichever

is in the best interest of the BAA. Other suppliers and tertiary suppliers may be

selected to fill orders or provide contracted services if the primary supplier cannot

make provision to the BAA when time is of the essence.

vi. Badging Requirements and Fees; Other Expenses: In order to perform Services

on-site in secured areas of BAA’s facilities, Company personnel are required to

undergo a background check and obtain a BAA badge allowing them access to such

areas. On completion of the Services, Company personnel are required to turn their

badges in to BAA’s security department. Failure to return a badge on completion of

Services will result in a fine in the amount of $500. Company is responsible for

paying all badging fees and all fines for badges not returned after the Services are

completed. In connection with the provision of Services, Company may incur

expenses to BAA or BAA may be charged for expenses of Company. Company will

pay or reimburse BAA for such expenses within thirty (30) days after the date of the

invoice. If BAA owes Company any fees on completion of the Services and any

badging fees, fines or other expenses owed by Company are then due and payable,

BAA will have the right to deduct and offset the badging fees, fines and other

expenses from the fees then owed to Company. If the amount due to BAA exceeds

the amount of fees due to Company or there are no fees then due to Company, BAA

will invoice and Company will pay the badging fees, fines and other expenses

incurred within thirty (30) days after the date of the invoice. Failure to pay all

badging fees, fines and other expenses in full may prevent Company from competing

for future contracting opportunities with BAA.

vii. If the Contract Sum is $100,000.00 or more, or if the Contractor is required to be

licensed by the Alabama State Licensing Board for General Contractors, the Contractor

does hereby certify that Contractor is currently licensed by the Alabama State

Licensing Board for General Contractors and that the certificate for such license bears

License No, Bid Limit, and Classification.

viii. If the Contract Sum is $50,000 or more, the contractor shall at the at the Contractor’s

expense, furnish to the Owner a Performance Bond and a Payment Bond, each in a penal sum

equal to 100% of the Contract Sum. Each bond shall be in form and substance as required by

Alabama Code § 39-1-1 (1975), shall be executed by a surety company (“Surety”) acceptable

to the Owner and duly authorized and qualified to make such bonds in the State of Alabama in

the required amounts, shall be countersigned by an authorized, Alabama resident agent of the

Surety who is qualified to execute such instruments, and shall have attached thereto a power of

attorney of the signing official. All Contract change orders involving an increase in the Contract

Sum will require consent of Surety by endorsement of the change order form. The Surety waives

notification of any Contract change orders involving only extension of the Contract Time. The

provisions of this Section are not applicable to this Contract if the Contract Sum is less than

$50,000.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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