Project Information

Bid Title

Street and Sidewalk Construction Services

Issuing Agency

City of Ventura

Location

California

Published Date

Apr 9, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000877

Original Source

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Project Description

Bid Number:	P-130000877
Bid Title:	Street and Sidewalk Construction Services
Category:	Public Works Maintenance Projects
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Street and Sidewalk Construction Services, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Tuesday, May 5, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 4/9/2026 12:00 AM Closing Date/Time: 5/5/2026 4:00 PM Related Documents: P-130000877 Street Sidewalk Construction Attachment A Attachment B

Attachment Preview

Request for Proposal No. P-130000877

Thursday, April 9, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Street and Sidewalk Construction Services, in accordance with this Request for

Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Tuesday, May 5, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Request for Proposal No. P-130000877 Street

And Sidewalk Construction Services

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Question and Answer Period

1.3.

Proposal Submission

1.4.

Elevated Consultant Interviews

1.5.

Proposal Format

1.6.

Insurance Requirements

1.7.

Agreement Prices

1.8.

Agreement/Contract

1.9.

Term of Agreement

1.10.

Subcontracting

1.11.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Scope of Services

2.2.

General Requirements

2.3.

Cost Proposal

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – General Services Agreement

EXHIBITS

• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)

Request for Proposal No. P-130000877 Street

And Sidewalk Construction Services

1. INSTRUCTIONS TO BIDDERS

1.1 Request For Proposal Timeline

Release of Request for Proposal

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

Thursday, April 9, 2026

Thursday, April 16, 2026, at 2:00PM PST

Monday, April 20, 2026

Tuesday, May 5, 2026, at 4:00PM PST

1.2 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Thursday, April

16, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All

questions will be answered in the form of an addendum.

1.3 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov, submitted on or before Tuesday,

May 5, 2026, at 4:00 PM PST. If discrepancies are found between the hard copy and the PDF,

the hard copy will provide the basis for resolving such discrepancies. If no document can be

identified as the original, proposal may be rejected at the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.4 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

Request for Proposal No. P-130000877 Street

And Sidewalk Construction Services

1.6 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “B” General

Services Agreement.

1.7 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.8 Agreement/Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “B” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “B” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.9 Term of Agreement

The initial term of this Agreement shall commence on July 1, 2026 and will continue for a

period of one (1) year. The City may elect, at its own option, to renew this Agreement for four

additional one-year increments. Initial term, plus any option to extend shall not exceed a total

of five years.

1.10 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

Request for Proposal No. P-130000877 Street

And Sidewalk Construction Services

2. SCOPE OF SERVICES

2.1 Scope of Services

Street and Sidewalk Maintenance Construction Services

Contractor shall provide labor and construction services including but not limited to:

• Valve stack adjustment and repair

• Curb and gutter repair and replacement

• Concrete sidewalk repair and replacement

• Concrete driveway apron repair and replacement

• Asphalt repair and replacement

• Utility box adjustment and reset

•

Root removal and/or Root Barrier installation

•

All work will be in compliance with the Americans with Disabilities Act (ADA)

•

All work will have a no-fee Encroachment Permit obtained by contractor

Equipment Availability

Contractor shall be able to provide all equipment necessary for work requested, including but

not limited to:

• Dump truck

• 10-Wheeler Dump Truck

• Backhoe

•

Skid steer and attachments (bucket, sweeper, breaker)

• Asphalt roller

• Compaction equipment

• Excavator

• Skip loader

Crew Rental

Contractor shall be required to provide as required up to an eight (8)-man crew including a

pickup truck, all other equipment necessary to perform the specified task.

Pavers

In the special areas, pavers disturbed or affected by operations shall be carefully removed and

reset. Sand or soil shall be added beneath the pavers as necessary to restore them to the

proper grade where settling or sinking has occurred.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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