Project Information

Bid Title

Opens December 9 ? 2025 Street Maintenance Aggregate Material Stockpiling ? Request for Proposal

Issuing Agency

Effingham city

Location

Illinois

Published Date

Nov 25, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opens December 9 – 2025 Street Maintenance Aggregate Material Stockpiling – Request for Proposal Public Works bids

Posted on November 25, 2025

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CITY OF EFFINGHAM

EFFINGHAM, ILLINOIS

REQUEST FOR PROPOSAL

2025

STREET MAINTENANCE

AGGREGATE MATERIAL STOCKPILING

PREPARED BY

LUKE A. THOELE, P.E.

CITY ENGINEER

201 EAST JEFFERSON AVENUE

P.O. BOX 648

EFFINGHAM, ILLINOIS

December 2025

TABLE OF CONTENTS

NOTICE TO BIDDERS

PROPOSAL

SCHEDULE OF PRICES

NOTICE OF AWARD…………………………………………………………………………………………………..8

NOTICE TO PROCEED

SPECIAL PROVISIONS ................................................................................................................................ 10

DESCRIPTION WORK ................................................................................................................................. 10

PROPOSAL GUARANTY ............................................................................................................................ 10

INSURANCE ..

MATERIAL…………………………………………………………………………………………………………...11

DELIVERY.

…..11

INVOICES & WEIGHT TICKETS .................................................................................................................... 11

2

NOTICE TO BIDDERS

Sealed proposals for the City of Effingham, 2025 Street Maintenance Aggregate Material Stockpiling will be received by the City of

Effingham, Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office of the City Clerk until 10:00 A.M. on December 09, 2025, and

will then be publicly opened and read.

The proposed work is officially known as "2025 Street Maintenance Aggregate Material Stockpiling" for the City of Effingham,

Effingham, Illinois. The project shall consist of delivering aggregate materials to be stockpiled for the maintenance of streets and

other miscellaneous work.

The Contract Documents, consisting of the Notice to Contractors, Special Provisions, Contract, Proposal, Notice of Award, Notice to

Proceed, Change Order, Specifications, Addenda may be examined at the following locations:

Plans, specifications, and documents are on file in the office of the City Engineer of the City of Effingham, 201 E. Jefferson Avenue,

Effingham, IL 62401.

Each proposal shall contain the name of every person or firm interested in the same and shall be accompanied by a bid bond, bank

cashier's check, bank draft or certified check for not less than five (5) percent of the amount of the bid. A surety bond for the full

amount of the award is not required. Failure on the part of the contractor to deliver the materials within the time specified or to do

the work as specified herein will be considered just cause to forfeit the 5% Proposal Guaranty provided in the Special Provisions.

The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the bids, and to accept any bid

which it deems most favorable to the City.

Proposals must be submitted to the City Clerk’s Office, City of Effingham on a form furnished by the Municipality, which may be

obtained at the office of the City Engineer, City of Effingham and shall be enclosed in a separate and sealed envelope endorsed "2025

Street Maintenance Aggregate Material Stockpiling".

It is agreed that this bid may not be withdrawn for a period of 45 days from opening thereof or it will be subject to forfeit the 5% Bid

Bond provided with the bid.

It is anticipated that a Notice of Award of a contract will be issued within 30-to-45 days of the date bids are received and that a

Notice to Proceed will be issued within 10 days of the date of the Notice of Award if contractor provides proper insurance in a timely

manner.

BY ORDER OF THE CITY COUNCIL

CITY OF EFFINGHAM, ILLINOIS

Date:

Steven W Miller, P.E., City Administrator

3

PROPOSAL

TO:

ADDRESS:

City of Effingham

(Awarding Body)

201 East Jefferson Avenue! P.0. Box 648

Effingham, Illinois 62420

1. Proposal for the project known as the 2025 STREET MAINTENANCE AGGREGATE MATERIAL STOCKPILING which consists of

delivering aggregate materials to be stockpiled for the maintenance of streets and alleys and other miscellaneous work.

2. The Request for Proposal for the project is that which has been prepared by the Engineering Department of the City of

Effingham.

3. It is understood and agreed that the specifications governing the work under this project shall be the Illinois Department of

Transportation's "Standard Specifications for Road and Bridge Construction" and "Supplemental Specifications and Recurring

Special Provisions" thereto, adopted and in effect on the date of the invitation for bids.

4. It is understood and agreed that the "Special Provisions" governing the work under this project shall be the Special Provisions

included in this proposal.

5. The undersigned agrees to complete the work by April 15, 2026, unless additional time is granted in accordance with the

specifications.

6. All proposals shall be accompanied by proposal guaranty in the form of a bank cashier's check, bank draft or certified check in

the amount specified in the Special Provisions. Accompanying this proposal is a _

,

made payable to the City of Effingham in the amount of$ _

.

7. If the proposal is accepted, the proposal guaranty of the successful bidder will be held in lieu of a surety bond. The undersigned

agrees that failure on the part of the bidder to deliver the material or perform the work within the time specified herein will be

considered just cause to forfeit the proposal guaranty to the City of Effingham and cause termination of the remaining contract.

8. Each pay item shall have a unit price and a total price. The unit price shall govern if no total is shown or if there is a discrepancy

between the product of the unit price multiplied by the quantity. If a unit price is omitted, the total price will be divided by the

quantity in order to establish a unit price.

9. A bid will be declared unacceptable if neither a unit price nor a total price is shown.

10. The undersigned firm certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the City

of Effingham and the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a matter of record,

nor has an official, agent, or employee of the firm committed bribery or attempted bribery on behalf of the firm and pursuant to

the direction or authorization of a responsible official of the firm. The undersigned firm further certifies that it is not barred

from contracting with any unit of State or local government as a result of a violation of State laws prohibiting bid-rigging or bid­

rotating.

11. The undersigned states that they have fully examined and understand the Notice to Bidders specifications, special provisions,

plans and all requirements for the performance of work.

12. The undersigned agrees, if this bid is accepted within 45 days from the date of opening, to furnish any or all of the materials

upon which prices are quoted, at the respective unit prices.

4

13. The undersigned agrees and understands that proposals will be accepted by Resolution of the City Council. Acceptance will be

based on the lowest responsible proposal for each separate group.

SCHEDULE OF PRICES

Group

No.

Items

1

Stockpiling of Aggregate Surface Course Type B.

CA-6 (Crushed Stone)

2

Stockpiling of Seal Coat Aggregate CM-16

(Washed White Rock)

Stockpiling of Blotter Aggregate CA15, CA16

3

or CM15 (Pea Gravel)

4

Stockpiling of Fine Aggregate FA-1 or FA-2

(Washed Sand)

Unit Quantity

Ton

1000

Ton

1900

Ton

100

Ton

400

Unit

Price

Total

5

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining
• NAICS 237990Other Heavy and Civil Engineering Construction

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