Project Information

Bid Title

Specialized Mentor Academy BIPOC Cohorts

Issuing Agency

Office of Superintendent of Public Instruction

Location

Washington

Published Date

Mar 2, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ - 2026-18

Original Source

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Bid Documents

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Project Description

Number	Document(s)	Updates	Status	Agency Contact Name
RFQ - 2026-18	Specialized Mentor Academy BIPOC Cohorts Exhibit A - Certifications and Assurances Exhibit B - Qualification Affirmations Exhibit E - Contract Issues List	Addendum 01 - Pre-Bid Q&A (Posted 3/2/26)	Due: 03/16/2026 - 3:00pm	Daniel Safiei	Log into the Pre-Bid Conference	February 24, 2026 - 1:00pm

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Request for Qualifications No. 2026-18

Specialized Mentor Academy BIPOC Cohorts

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PRE-BID CONFERENCE: 1:00 p.m., Pacific Time (PT) on February 24, 2026

PROPOSAL DUE DATE: 3:00 p.m., Pacific Time (PT) on March 16, 2026

ESTIMATED CONTRACT PERIOD: July 1, 2026 to June 30, 2027. Amendments extending the

period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the

minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFQ must be directed only to the RFQ Coordinator via email.

Any other communication will be considered unofficial and non-binding on OSPI. Consultants

are to rely on written statements issued by the RFQ Coordinator. Communication directed to

parties other than the RFQ Coordinator may result in disqualification of the Consultant.

This RFQ is available at the Office of Superintendent of Public Instruction (OSPI) website and at

the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)

Procurement website. All RFQ amendments and/or Consultant questions and OSPI answers will

be posted to these sites. All interested Consultants must be registered with WEBS under the

following commodity codes to receive automatic notifications: 918-38: Education and Training

Consulting; 924-16: Course Development Services, Instructional/Training; 924-64: Partnering

Workshop Facilitation Services; 924-78: Teaching and Instruction Services; 918-83:

Organizational Development Consulting; 918-32: Consulting Services (Not Otherwise Classified);

952-77: Research and Evaluation, Human Services

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on

sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military

status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or

service animal by a person with a disability, and must comply with state and federal nondiscrimination laws,

including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of

alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

In order for the Application to be considered complete, the following documents must be

included in your proposal:

Component Checklist

Letter of Submittal

Application including:

• Project Management/Team Structure/Internal Controls

• Experience of the Consultant

• Examples of related experience

• References

• Past Performance

Certifications and Assurances (Exhibit A)

The certification must be signed and submitted by a duly authorized representative for

the bidder.

Download an editable version from OSPI’s website

Qualification Affirmations (Exhibit B)

Bidder must confirm that the bidder meets all minimum qualifications set forth in the

Minimum Qualifications section.

Download an editable version from OSPI’s website

Contractor Intake Form (Exhibit F)

Must be signed and submitted by a duly authorized representative for the bidder.

Download an editable version from OSPI’s website

Washington State Business License, if applicable (see Contractor Intake Form).

Provide a copy of the business license, or the UBI number on the Contractor Intake Form.

A bidder without a Washington State Business License may submit a proposal. Contingent

upon award, the bidder may be required to obtain a license.

For more information about this, visit the Department of Revenue website.

Contract Issues List (Exhibit E)

Bidders need only to complete and submit this Exhibit IF bidder has issues, concerns,

exceptions, or objections to any of the terms or conditions contained herein.

Download an editable version from OSPI’s website

*This checklist does not need to be submitted with your proposal.

RFQ No. 2026-18

Rev. 05/24

Page 2 of 57

Table of Contents

Section A. SCOPE & REQUIREMENTS ......................................................................................................5

A.1. DEFINITIONS.............................................................................................................................................5

A.2. PURPOSE OF REQUEST FOR PROPOSALS ...................................................................................7

A.3. BACKGROUND .........................................................................................................................................7

A.4. OBJECTIVE AND SCOPE OF WORK.................................................................................................8

A.5. BIDDER QUALIFICATIONS ..................................................................................................................9

A.6. PERIOD OF PERFORMANCE ............................................................................................................ 10

A.7. FUNDING ................................................................................................................................................. 10

A.8. AMERICANS WITH DISABILITIES ACT ....................................................................................... 11

Section B. GENERAL INFORMATION FOR BIDDERS ...................................................................... 12

B.1. RFQ COORDINATOR........................................................................................................................... 12

B.2. QUESTIONS & ANSWERS ................................................................................................................ 12

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES.................................................. 13

B.4. PRE-BID CONFERENCE ...................................................................................................................... 13

B.5. COMPLAINT PROCEDURE................................................................................................................ 14

B.6. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ....................................................... 14

B.7. ADDENDUMS AND AMENDMENTS TO THE RFQ ................................................................ 15

B.8. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),

AND VETERAN-OWNED BUSINESS PARTICIPATION ...................................................................... 15

B.9. ETHICS, POLICIES, & LAW ............................................................................................................... 16

B.10. ACCEPTANCE PERIOD........................................................................................................................ 16

B.11. RESPONSIVENESS................................................................................................................................ 16

B.12. MOST FAVORABLE TERMS.............................................................................................................. 17

B.13. CONTRACT AND GENERAL TERMS & CONDITIONS.......................................................... 17

B.14. COSTS TO PROPOSE ........................................................................................................................... 18

B.15. NO OBLIGATION TO CONTRACT ................................................................................................. 18

B.16. REJECTION OF PROPOSALS............................................................................................................ 18

B.17. COMMITMENT OF FUNDS .............................................................................................................. 18

RFQ No. 2026-18

Rev. 05/24

Page 3 of 57

B.18. STATEWIDE VENDOR PAYMENT REGISTRATION ............................................................... 18

B.19. WASHINGTON STATE BUSINESS REGISTRATION............................................................... 18

B.20. INSURANCE COVERAGE ................................................................................................................... 19

Section C. PROPOSAL CONTENTS .......................................................................................................... 20

C.1. SUBMISSION OF PROPOSALS ....................................................................................................... 20

C.2. PROPOSAL OVERVIEW ...................................................................................................................... 20

C.3. LETTER OF SUBMITTAL (NOT SCORED) ................................................................................... 21

C.4. APPLICATION ........................................................................................................................................ 21

Section D. EVALUATION AND AWARD................................................................................................ 23

D.1. EVALUATION PROCEDURE.............................................................................................................. 23

D.2. EVALUATION AND SCORING......................................................................................................... 24

D.3. SCORING PREFERENCES ................................................................................................................... 24

D.4. REFERENCE CHECKS ........................................................................................................................... 25

D.5. INTERVIEW (SCORED) ....................................................................................................................... 26

D.6. SELECTION OF APPARENT SUCCESSFUL BIDDER ................................................................ 26

D.7. NOTIFICATION TO BIDDERS .......................................................................................................... 26

D.8. DEBRIEFING OF UNSUCCESSFUL BIDDERS ............................................................................. 26

D.9. PROTEST PROCEDURE....................................................................................................................... 27

D.10. ADDITIONAL AWARDS ..................................................................................................................... 29

Section E. RFQ EXHIBITS............................................................................................................................. 30

EXHIBIT A .............................................................................................................................................................. 31

EXHIBIT B............................................................................................................................................................... 33

EXHIBIT C............................................................................................................................................................... 34

EXHIBIT D .............................................................................................................................................................. 39

EXHIBIT E ............................................................................................................................................................... 55

EXHIBIT F ............................................................................................................................................................... 57

RFQ No. 2026-18

Rev. 05/24

Page 4 of 57

Section A. SCOPE & REQUIREMENTS

This section describes the purpose of the RFQ and provides information about this procurement,

including the potential scope of the opportunity and requirements.

A.1. DEFINITIONS

Definitions for the purposes of this RFQ include:

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the

entity issuing this RFQ.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion

and posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is

evaluated and is identified and announced by OSPI as providing the best value to the Agency.

Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFQ.

Bidder – Individual organization, public or private agency submitting a proposal to attain a

contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open

opportunity to Bidders or Consultants culminating in a selection based on predetermined

criteria.

Complaint – A process that may be followed by a Consultant prior to the deadline for bid

submission to alert OSPI of certain types of asserted deficiencies in the Solicitation.

Consultant – Individual organization, public or private agency submitting a proposal to attain

a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Contractor – Individual or company whose proposal has been accepted by OSPI and is awarded

a fully executed, written contract.

RFQ No. 2026-18

Rev. 05/24

Page 5 of 57

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