Project Information

Bid Title

RFQ - Insurance Brokerage Services

Issuing Agency

City of Alabaster

Location

Alabama

Published Date

Sep 6, 2026

Closing Date

Oct 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

09062026-A

Original Source

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Bid Documents

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Project Description

Bid Number:	09062026-A
Bid Title:	RFQ - Insurance Brokerage Services
Category:	RFQ
Status:	Open
Bid Recipient:	Mark Frey

Description: Project Description – Property and Casualty Insurance Brokerage Services The City of Alabaster is soliciting proposals from qualified insurance brokerage firms to provide comprehensive property and casualty insurance brokerage, risk-management, loss-control, policy-administration, and claims-advocacy services. The selected broker will serve as the City’s strategic insurance advisor and day-to-day service partner, with a strong emphasis on hands-on, relationship-based service, direct access to assigned personnel, proactive communication, local or regional response capability, and active advocacy during significant, disputed, complex, or catastrophic claims. Services will include evaluation of the City’s existing insurance program, renewal planning and marketing, policy placement and administration, claims support, risk-management assistance, property valuation, coverage analysis, loss-control services, contract and certificate review, and recommendations concerning municipal exposures such as property, vehicles, workers’ compensation, public officials, law enforcement, cyber liability, and loss of tax revenue. The anticipated contract term is three years, with up to two additional one-year renewal options at the City’s discretion. This solicitation is for the selection of an insurance broker and service team and is not a request for insurance quotations. Respondents may not contact or reserve insurance carriers, pools, wholesalers, or other markets on the City’s behalf without prior written authorization. Publication Date/Time: 9/6/2026 8:00 AM Closing Date/Time: 10/2/2026 4:30 PM Contact Person: Proposers shall direct all communications related to any provision of the Request for Qualifications/Proposals (RFQ/RFP) only to the single point of contact identified below. From the date this RFQ/RFP is issued until an RFQ/RFP is selected, Proposers shall not communicate with any staff or elected officials unless requested to do so by the single point of contact. Contact information for the single point of contact is as follows: Single Point of Contact: Brian Binzer, City Administrator Address: 1953 Municipal Way, Suite 101 Alabaster, AL 35007 Telephone Number: 205-664-6832 Email Address: bbinzer@cityofalabaster.com Business Hours: Mon-Fri - 8a-4:30p Fax Number: (205) 664-6841 Qualifications: There is no pre-Qualification conference scheduled at this time for this RFQ/RFP however it is recommended that interested parties register with the Single-point of contact for the Pre-application Sign-up sheet available on Friday October 12. This is an optional sign-up that will provide responses to questions and clarification of the process prior RFQ/RFP submittals. Miscellaneous: Schedule of Events: RFQ/RFP Issue Date September 9, 2026 -- RFQ/RFP Opening – RFQ/RFP Participants Declared October 9, 2026 (2:00 pm) -- Interviews with Finalists To be determined during the week of October 14- October 16, 2026. Related Documents: RFQ - Insurance Brokerage 09-06-2026 FINAL

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Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages

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