Project Information

Bid Title

City of Holland Paver Repair Services Bid

Issuing Agency

City of Holland

Location

Michigan

Published Date

Nov 7, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	City of Holland Paver Repair Services Bid
Category:	Bids, RFPs and RFQs
Status:	Open

Description: November 7, 2025 TO:      PROSPECTIVE FIRMS RE:     CITY OF HOLLAND PAVER REPAIR SERVICES BID The City of Holland will receive sealed bids from prospective bidders for paver repair services for City of Holland. The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S. RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, November 24, 2025 at which time they will be publicly opened and read.  You are invited, but not required, to attend said bid opening. Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is plainly marked “Paver Repair Services Bid”. All bids are to be net, F.O.B. – Holland, Michigan. Publication Date/Time: 11/7/2025 12:15 PM Closing Date/Time: 11/24/2025 11:00 AM Related Documents: 2025-11-07 Paver Repair Services bid.pdf

Attachment Preview

November 7, 2025

TO: PROSPECTIVE FIRMS

RE: CITY OF HOLLAND PAVER REPAIR SERVICES BID

The City of Holland will receive sealed bids from prospective bidders for paver repair services

for City of Holland.

The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.

RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, November 24, 2025 at

which time they will be publicly opened and read. You are invited, but not required, to attend

said bid opening.

Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is

plainly marked “Paver Repair Services Bid”.

All bids are to be net, F.O.B. – Holland, Michigan.

Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and

shall not be withdrawn, modified or altered after the bid opening. In case of default by the

selected vendor, the City of Holland/HBPW may procure its requirements from another

vendor, without going through additional bidding procedures, and hold the original vendor

liable for any increased costs.

The City of Holland reserves the right to accept or reject any or all bids, to waive any

irregularities/informalities in the bids received and to split the bid if deemed desirable by the

City.

Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local

Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be

considered.

The City of Holland reserves the right to consider use of the State of Michigan contract

Purchasing Program or other purchasing programs available to Michigan local units of

government that have met bid requirements for identical vehicles/equipment.

Lynn McCammon

Finance Director

(616)355-1377

City of HollandPaver Repair Services Bid

Scope of Work

The City of Holland is seeking bids from Paver Repair contractors to provide hourly rates for

brick paver repair to be done throughout the entirety of all City of Holland, including but not

limited to downtown, roadways, and other facilities. This contract will be for a period of

three years from the time it is awarded. It is intended that all paver repair service work

needed by the City of Holland other than project work that is specifically bid, be handled under

this bid structure. All bidders must show evidence of proper licenses and insurance.

Note: Paver repairs may be related to/impact the City of Holland Snowmelt System.

The contractor shall provide a cost for Labor and Materials that is all inclusive (i.e. no

additional fuel surcharges, truck fees, etc). In an unusual event specialized equipment is

needed for a project, written approval must be obtained in advance. The contractor also must

specify if there is a minimum fee for services rendered including Emergency Service calls.

The contractor shall include any up-charge percentages (markups), if any, that the City of

Holland may incur on materials purchased by the contractor. The City of Holland reserves the

right to purchase materials directly from its suppliers if favorable to the City as determined by

the City of Holland.

The City of Holland reserves the right to seek sealed bids on larger projects, as deemed to be

in the interest of either party, but most paver repair service work in all departments and all

properties is intended to be included in the scope of service requested in this bid.

The contractor is responsible for acquiring all needed and appropriate permits for work to be

completed, if necessary, at the City of Holland’s expense (without markup).

The contractor shall supply for bidding purposes a cost for the following:

• Regular business hours’ fee (8am-5pm, Monday –Friday)

• Overtime (Outside of the above-mentioned hours)

• Emergency work- This is work that has been determined that needs to be immediately

addressed. Contractor shall be able to respond within two (2) hours from time of

call.

• Materials markup percentage (if any)

Insurance

The contractor shall agree to indemnify and save harmless the City of Holland, including its

officers, agents and employees from any and all liabilities that may result from the contractor’s

work as proposed herein. This covenant of indemnification shall include any reasonable

attorney fees and costs incurred in defense of any actions, claims or liability by the City.

The contractor shall maintain general liability insurance, automobile liability insurance,

employer liability insurance, and workers compensation insurance on all employees who work

or perform services under the proposed purchase order or contract. The general liability

insurance and automobile liability insurance required herein shall name the City of Holland, its

officers, agents and employees as additionally insured, and shall be in the form of a

comprehensive, general and automobile bodily injury and property damage policy, and shall

provide that the City receive not less than ten (10) days prior written notice in the event of

cancellation or change in terms thereof. Said policy shall be for the following minimum limits:

High Risk Contracts



Statutory workers’ comp policy



Commercial general liability for no less than $1,000,000 each occurrence and

$2,000,000 aggregate



Commercial auto liability for $1,000,000 each accident and $2,000,000 aggregate (if

applicable)



Umbrella liability for $5,000,000 each occurrence and $5,000,000 aggregate**



Professional liability insurance, if applicable, for $1,000,000 each occurrence and

$1,000,000 aggregate (if services contract) or;

Pollution liability insurance, maintained for no less than three (3) years after �inal

completion of project for $1,000,000 each occurrence and $1,000,000 aggregate (if



construction contract)

Evidence of an approved insurance policy shall be submitted by the successful bidder and

approved by the City of Holland prior to commencement of the work as here in proposed. All

general liability insurance and automobile liability insurance shall waive subrogation against

the City.

Should you have any questions, please contact Jeff Genova, Downtown Development

Coordinator at 616-355-1134.

BID FORM

CITY OF HOLLAND

Purchasing Office

________________

Date of Bid

Purchasing Coordinator

Purchasing Office

270 S. River Avenue

Holland, MI 49423

We, the undersigned, being familiar with specifications and conditions for bidding, propose to

provide paver repair services for the City of Holland facilities in accordance with said

specifications, and submit a bid therefore as follows:

Regular hourly rate

Overtime hourly rate

Emergency services

Materials markup %

$________________________

$________________________

$________________________

%________________________

This bid is net, F.O.B. – Holland, Michigan

This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be

withdrawn, modified, or altered after the bid opening.

Signature of Bidder_____________________________________________________

Company Represented__________________________________________________

Company Mailing Address________________________________________________

_________________________________________________

Company Telephone Number______________________________________________

Email Address _________________________________________________________

Section 2-48 of the Ordinance Code of the City of Holland

Section 2-48 Award of Contract or Purchases.

Contracts and purchases shall be awarded to the lowest responsible bidder. In determining

"lowest responsible bidder", in addition to price, the purchasing coordinator or the City Council

shall consider:

a. The bidder’s ability, capacity and skill to perform the contract or provide the supplies,

material, equipment or services required promptly, or within the specified time, without

delay or interference.

b. The character, integrity, reputation, judgment, experience and efficiency of the bidder.

c. The bidder’s previous and existing compliance with contracts, purchase orders or service.

d. The bidder’s previous and existing compliance with laws and ordinances relating to

contracts, purchase orders or services;

e. The sufficiency of the financial resources of the bidder to perform the contract or provide

the supplies, materials, equipment or services.

f. The availability and adaptability of the supplies, materials, equipment or contractual

services to the particular use required.

g. The bidder’s ability to provide future maintenance and service for the use of the subject of

the contract.

h. The number and/or scope of conditions attached to the bid by the bidder.

i. The brand, make or type of product being proposed by the bidder, and its compatibility with

other similar materials or equipment currently owned and operated by the City.

If all bids received are for the same total amount or unit price, quality and service being equal,

the contract shall be awarded to the local bidder, if any. In all other cases of tied bids, the

contract or purchase shall be awarded to one of the tied bidders by drawing lots in public.

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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