Project Information

Bid Title

SP 86368: TaaS Software Addendum 1

Issuing Agency

City of Chicago Housing Authority

Location

Illinois

Published Date

Feb 25, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

SP 86368: TaaS Software

• SP 86368: TaaS Software
• SP 86368: Addendum 1
• SP 86368: Attachment A - Fee Form

Attachment Preview

Small Purchase Request Form 86368 (2026)

PART 1 – REQUESTOR AND SCOPE OF SERVICES INFORMATION

PROJECT TITLE

REBID - Testing as a Service (TaaS) Software

REQUESTING DEPARTMENT / DIVISION

SP RELEASED DATE

QUOTE DUE DATE AND TIME

Procurement & Contracts / Information Technology

Original Issuance: February 9, 2026

Reissued: February 19, 2026

Thursday, February 26, 2026 at 11:00 AM CT

PERFORMANCE PERIOD

Initial and Option Periods (if applicable)

PROJECTED CONTRACT START DATE

CONTACT PERSON NAME/EMAIL

3 Year Base Term & 2-1 Year Option Terms

March 15, 2026

Frederica Juste – FJuste@thecha.org

PART 2 – SCOPE OF WORK

The Chicago Housing Authority (CHA) is seeking a qualified firm to implement Testing as a Service (TaaS) software to

integrate with the Oracle Cloud Human Capital Management (HCM) environment. The contract will cover a three (3)

year base term with two (2) additional one (1)-year option terms.

The service will provide CHA with a reliable and scalable testing framework that supports ongoing system stability,

validates quarterly Oracle updates, and reduces operational risk to critical HR and payroll functions. TaaS will assist

CHA in reducing downtime risk, improving user confidence in system updates, and position CHA to adapt quickly

to Oracle’s evolving cloud environment.

Along with pricing, the vendor should provide a detailed strategy to installation and implementation, including the

number of scripts associated per module. The responding bidder should provide evidence of Oracle certification or

membership in the Oracle Partner Network (preferred), including background details showing proven expertise in

Oracle Cloud HCM, including patch testing, test automation, and Oracle SaaS environments. (max. 2 supplemental

pdf pages).

The table below outlines the existing automated distribution of test scripts by module but are not limited to:

Current Modules

Total # of

Scripts

Absence Management

55

Benefits

10

Compensation

9

Core Human Resources

87

Goal Management

13

Payroll

76

Performance Management

22

Recruiting

18

Succession Planning

4

Talent Profile Management

3

Workforce Time and Labor

46

Total Modules

343

CHA_SP 86368

The selected vendor will be responsible for delivering and maintaining automated test solutions that ensure Oracle

Cloud HCM applications function as expected. Specifically, the vendor must provide the key services:

Test Automation Development :

• Installation and setup of test automation tools and frameworks, to be completed within an agreed and

defined implementation timeframe aligned within Oracle patch cycle requirements.

• Preparation of cloud test environment, including test users and test data

• Design, develop and maintain robust test scripts that cover all critical Oracle HCM modules in scope per

CHA’s approval, configurations and testing requirements

• Establish a baseline approach for pre and post quarter test runs creating test plans that include pre-

requisite validation

o Report results for all released updates patch validation cycles, verifying functionality while

minimizing disruption.

o Conduct automated testing cycles

o Retesting for resolved issues and urgent fixes

Implementation of Environment & Ongoing Management :

• Provision, configuration, hosting and administration of the necessary test environments

• Unit testing & deployment test automation scripts

• Manage test script to ensure application compatibility and stability

• Collaborate with CHA to expand test coverage as CHA’s Oracle footprint evolves.

Maintenance & Support :

• Continuous support and maintenance for all Test Scripts

o Includes but limited to Cohort A (Feb, May, Aug, Nov) Patching Cycle

• Continuous enhancements to testing components and automation tools

• Prepare assessment of test data and configuration of test instances.

• Identify root cause analysis of failures, logging of defects and issues.

• Provide test status report with real-time metrics and screenshots

• Generate clear and consistent detailed reports for all test cycles

o Reports provided to selected CHA representative within one (1) business day, supporting the

patching cycle/updates

• Knowledge transfer through documentation, training sessions, and ongoing collaboration to ensure CHA

resources can effectively manage and utilize the testing framework.

o Direct collaboration with CHA to shift some capabilities to the assigned CHA representative

The scope of work reflects the current test coverage and methodologies. However, CHA expects the awarded

vendor to provide suggestions of newly researched testing methods/approaches. This will support a

compilation library of methods for CHA’s internal use thus reducing the need for external consultants and

enhanced testing capabilities.

CHA_SP 86368

*ATTACHMENT A – Fee Form Instructions*

• Enter Annual Unit pricing in “Column C” for each line item corresponding with the above scope.

• Totals will automatically populate. Please be sure to provide any additional comments in the assigned

field that may be pertinent to the pricing provided (Line 18)

All Quote Responses Must Be Typed & Signed by an Authorized Representative from the Respondent’s company.

The successful Respondent(s) will be required to submit mandatory CHA forms and affidavits within seven days

of the award. The mandatory forms will be forwarded to the successful Respondents prior to contract award.

Forms should be completed, signed, and notarized where required or marked "not applicable" where

appropriate. The mandatory forms are:

• Utilization Plan*

• Contract Compliance Certification*

• Contractors Affidavit*

• Economic Disclosure Statement Form*

• HUD-50071 – Certification of Payments to Influence Federal Transactions*

• HUD-5369 A - Representations, Certifications, and Other Statements of Bidders*

• Required Insurance Certificate (see below Insurance Requirements)

*These documents are exhibits to this Small Purchase and can be found at:

https://www.thecha.org/contracting-opportunities/forms-and-documents

Failure to provide such information within the allotted time will render the Respondent ineligible for award.

CHA may reject any or all quotes. Action to reject all quotes shall be taken only for unreasonably high

prices, error in the solicitation, cessation of need, unavailability of funds, failure to secure adequate

competition, or any other reason deemed appropriate by CHA.

CHA reserves the right to increase or delete any scheduled items, and/or increase or reduce the quantity of any

scheduled item as deemed necessary, to waive informalities and technicalities, and to make other changes and

modifications consistent with CHA’s policies, and the laws and regulations governing HUD programs.

PART 3 – VENDOR INFORMATION

_

(^CORPORATE NAME WITH FEDERAL TAX ID NUMBER^) has thoroughly read REBID SP 86368 (2026) and all

associated Addenda (if applicable) and can provide the services as described at the offer submitted on this

Quote Form.

CONTACT INFORMATION FOR CORPORATE OFFICIAL AUTHORIZED TO BIND RESPONDENT

DATE

CORPORATE AUTHORIZED

REPRESENTATIVE

CORPORATE OFFICIAL

E-MAIL ADDRESS

COMPANY PHONE NUMBER

COMPANY ADDRESS

CORPORATE AUTHORIZED

REPRESENTATIVE SIGNATURE

CHA_SP 86368

Insurance Requirements

Prior to the commencement of this Agreement, Vendor/Consultant shall procure and maintain at all times during

the term of this Agreement insurance against claims for security breaches, system failures, injuries to persons,

damages to software, or damages to property (including computer equipment) which may arise from or in

connection with the performance of the work hereunder by the Vendor, its agents, representatives, or employees.

The Vendor shall procure and maintain for the duration of the contract insurance claims arising out of their services

and including, but not limited to loss, damage, theft or other misuse of data, infringement of intellectual property,

invasion of privacy and breach of data. The insurance carriers used must be authorized to conduct business in the

State of Illinois and shall have an A.M. Best rating of not less than A: VII.

Minimum Coverage and Limit Requirements – Information Technology Agreements

1. Commercial General Liability: General Liability Insurance on an occurrence basis with limits not less than

$1,000,000 per occurrence with an aggregate of not less than $2,000,000 covering bodily injury and property

damage. This coverage shall also include, but not be limited to, contractual liability, products and completed

operations, personal and advertising injury.

2. Auto Liability: Required when any vehicles (owned, hired and/or non-owned) are used in connection with the

Services to be performed, coverage limits of not less than $1,000,000 each accident combined single limit for

Bodily Injury and Property Damage.

3. Workers’ Compensation and Employer’s Liability: Coverage must be in accordance with the laws of the State

of Illinois and include a waiver of subrogation in favor of Chicago Housing Authority.

 Coverage A – Statutory Limits

 Coverage B - Employers Liability - $500,000 bodily injury or disease each accident; each employee

4. Technology Errors & Omissions (including Cyber Liability) required when Vendor/Consultant provides

technology services or technology products under this Agreement, insurance appropriate to the professional

services being performed shall provide coverage for the acts, errors, or omissions of Vendor/Consultant with

a limit of not less than $1,000,000 per occurrence or claim and $2,000,000 in aggregate. Coverage shall be

sufficiently broad to respond to the duties and obligations as is undertaken by the Vendor in this agreement

and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business

interruption, cyber extortion, social engineering, infringement of intellectual property, including but not

limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft,

damage to or destruction of electronic information, release of private information, and alteration of electronic

information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well

as credit monitoring expenses.

Related Insurance Requirements

The Certificate of Insurance evidencing the minimum coverages required herein shall be in force on the Effective

Date of the Contract and continuously throughout the duration. The required documentation must be received

prior to the commencement of work under this Agreement. It is understood and agreed to by the parties hereto

that Chicago Housing Authority and others listed below shall be included as Additional Insureds on Vendor’s liability

policies, with the exception of Professional Liability and Employer’s Liability and such insurance is primary to and

will not seek contribution from any insurance, deductibles, self-insured retentions and/or self-insured programs

available to Chicago Housing Authority.

Certificate Holder:

Chicago Housing Authority

60 E Van Buren

Chicago, IL 60605

CHA_SP 86368

Additional Insureds:

Primary Coverage:

Collectively referred to as the “Additional Insureds” shall include Chicago Housing

Authority, Chicago Housing Administration, LLC; and/or other Partnership, Limited

Liability Company as established by CHA; its respective commissioners, board

members, officers, directors, agents, property management firms, agents, employees,

invitees and visitors.

For any claims related to this Agreement, the Vendor’s insurance coverage shall be

the primary policy. The Vendor expressly understands and agrees that any insurance

or self-insurance programs maintained by the CHA shall apply in excess of and shall

not contribute with insurance provided by the Vendor.

Prior to the issuing of the Notice to Proceed by the CHA, the Vendor shall submit a Certificate of Insurance via PINS

Advantage Certificate Tracking System, evidencing compliance with the insurance requirements set forth above.

You will receive an email with instructions for the submission of your insurance. Copies of the endorsement(s)

adding the CHA to the Vendor’s policy as an additional insured are required upon request. Updated Certificates of

Insurance are required for policies which renew during the term of this Agreement or extensions thereof. Under

no circumstances shall the Vendor allow any required coverage to lapse, cancel or non-renew throughout the

duration of the Agreement or extensions thereof.

At the CHA’s option, non-compliance will result in (1) all payments due the Vendor being withheld until the Vendor

has complied with the Agreement; or (2) the Vendor will be assessed Five Hundred Dollars ($500.00) for every day

of non-compliance; or (3) the Vendor will be immediately removed from the premises and the Agreement will be

terminated for default. The receipt of any certificates does not constitute agreement by the CHA that the insurance

requirements in the Agreement have been fully met or that the insurance policies indicated on the certificate

comply with all Agreement requirements. The insurance policies shall provide for thirty (30) days prior written

notice to be given to the CHA in the event coverage is substantially changed, canceled or non-renewed.

The Authority in no way warrants that the minimum limits contained herein are sufficient to protect the Authority

from liabilities that might arise out of the performance of the work under this Agreement by the Vendor or its

Subcontractors. Vendor shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits

and/or broader coverages. The Vendor is not relieved of any liability or other obligations assumed or pursuant to

the contract by reason of its failure to obtain or maintain sufficient insurance.

The Vendor shall require all subcontractors to carry the insurance required and adhere to the same requirements

and conditions as outlined above.

The Vendor expressly understands and agrees that any insurance or self-insurance programs maintained by the

CHA shall apply in excess of and will not contribute with insurance provided by the Vendor and/or any of its

subcontractors.

CHA_SP 86368

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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