Project Information

Bid Title

PROPERTY INSURANCE

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

Dec 16, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

P019-26

Original Source

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Project Description

P019-26 PROPERTY INSURANCE

RFP Number:

P019-26

RFP Status:

Open

Start Date:

December 16, 2025

Close Date:

Wednesday January 21st, 2026 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

Attachment Preview

BROWNSVILLE PUBLIC UTILITIES BOARD

Request for Proposals (RFP)

For

Property Insurance

P 019-26

Policy Inception: April 1, 2026

Proposals due: January 21, 2026 no later than 5:00 p.m.

Brownsville Public Utilities Purchasing Office

1155 FM 511

Olmito, Texas 78575

Proposals Acknowledged: January 22, 2026 at 10:00 a.m.

TABLE OF CONTENTS

Page

Number

A. REQUEST FOR PROPOSAL FORMS

Legal Notice.................................................................................................... 3

Engagement Letter .......................................................................................... 4

Acknowledgement Form................................................................................. 5

Notice to Proposers ......................................................................................... 6

Introduction..................................................................................................... 7

Insurance Agency Questionnaire .................................................................... 11

Property Questionnaire ................................................................................... 12

Boiler & Machinery / Equipment Breakdown Questionnaire......................... 20

Required Forms............................................................................................... 23

BPUB Disaster Response and Partnerships Summary……………………… 35

Capital Planning Schedule Summary……………………………………….. 36

Non-Disclosure Agreement…………………………………………………. 37

B. EXHIBITS

• Schedule of Values

• Owned and Rented Generator Lists

• Property Engineering Reports

• Capital Planning Schedule Summary

• RSI Borescope Inspection

• Arise Jurisdictional Report

• Claim Loss Reports (5 years)

LEGAL NOTICE

AND

INVITATION FOR SEALED PROPOSALS

PROPOSAL No: P019-26

The Brownsville Public Utilities Board (hereafter referred to as the BPUB) will accept sealed proposals for

PROPERTY INSURANCE until 5:00 P.M., local time, Wednesday, January 21, 2026 in the Brownsville Public

Utilities Purchasing Office, 1155 FM 511, Olmito, Texas. Proposals will be opened and acknowledged publicly on

Thursday, January 22, 2026 at 10:00 A.M. This is a procurement for property insurance in a municipality with

population in excess of 100,000 pursuant to the competitive sealed proposal procedure outlined in the Texas Local

Government Code Chapter 252, Subchapter B, Sections 252.021 (c); 252.041 (b); 252.042 (a), (b); 252.043 (b); and

252.049 (b). At the proposal opening, only the identity of the proposers will be disclosed by the BPUB. The proposals

will be forwarded to BPUB’s insurance committee for review, tabulation and analysis. The contents of each proposal

will not be disclosed in order to protect the integrity of the follow-on negotiation process with short-listed candidates.

To obtain the best and final offer(s), revisions by short-listed candidates may be permitted after original proposal

submission, and before contract award. All proposals will be made available later to the public for inspection after the

contract is awarded. If a proposer indicates and justifies in his proposal(s) that certain information in the proposal(s) is

confidential or a trade secret, the BPUB will review those materials with the proposer prior to releasing the materials

for public inspection after the contract award.

Detailed specifications may be obtained at the following website: https://www.brownsville-pub.com/rfp_status/open/.

Firms can call in at 10:00 AM, January 22, 2026 to (956) 214-6020 to listen to the proposal opening.

Please mark on the outside of the submitted envelope & on the carrier’s envelope: “P019-26 SEALED PROPOSAL

FOR PROPERTY INSURANCE, January 21, 2026, no later than 5:00 P.M.” and send to the attention of Diane

Solitaire, Purchasing Department, 1155 FM 511, Olmito, Texas 78575.

The BPUB reserves the right to reject any or all competitive sealed proposals and waive any irregularities contained

therein and to accept any competitive sealed proposals deemed most advantageous to the BPUB, any competitive

sealed proposal received after 5:00 P.M., local time, Wednesday, January 21, 2026, will be automatically rejected

and returned to the proposer unopened. BPUB will not accept faxed or emailed proposals.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal Service or any other

carrier system fails to deliver the sealed proposal to the Brownsville Public Utilities Board, Purchasing Office by the

given deadline above.

By:

Diane Solitaire

Purchasing Department

Phone: (956) 983-6366

P019-26 Property Insurance

Brownsville Public Utilities Board

Page 3

P019-26 Property Insurance

Brownsville Public Utilities Board

Page 4

Please submit this page upon receipt

ACKNOWLEDGEMENT FORM

PROPERTY INSURANCE

P019-26

For any clarifications, please contact Diane Solitaire at Brownsville PUB Purchasing Department at (956) 983-6366 or

e-mail: dsolitaire@brownsville-pub.com.

Please email this page upon receipt of the RFP package or legal notice. If you only received the legal notice and you

want the RFP package mailed please provide a method of shipment with account number.

Check one:

( ) Yes, I will be able to send a RFP; obtained RFP package from website.

( ) Yes, I will be able to send a RFP; please email the RFP package.

Email:

( ) No, I will not be able to send a RFP for the following reason:

If you are unable to send your proposal, kindly indicate your reason above and return this form via email to

dsolitaire@brownsville-pub.com. This will ensure you remain active on our vendor list.

PROPERTY INSURANCE SCHEDULE OF VALUES

Upon return of this acknowledgement form and completion of the Non-Disclosure Agreement, Exhibits will be

provided to the email address listed below. The company listed below agrees that the information to be provided is

confidential and is to only be used in connection with preparing a proposal for property insurance. The company also

agrees not to release this information and to comply with Federal and State privacy and insurance laws and

regulations and notify BPUB in writing within five (5) days if they receive a request for such information.

Date

Company:

Name:

Address:

City:

Phone:

State:

Zip Code:

Fax:

Email:

P019-26 Property Insurance

Brownsville Public Utilities Board

Page 5

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages

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