Project Information

Bid Title

Brookdale Tank Coating Consultant?-?Request for?Proposals

Issuing Agency

San Lorenzo Valley Water District

Location

California

Published Date

Nov 20, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Brookdale Tank Coating Consultant - Request for Proposals [Due 1/23]

Brookdale Tank Coating Consultant RFP

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REQUEST FOR PROPOSALS

TO PROVIDE:

CONSULTING SERVICES TO THE

SAN LORENZO VALLEY WATER DISTRICT

PROJECT TITLE:

OWNERS COATING INSPECTION CONSULTANT

BROOKDALE TANK RECOATING PROJECT

RESPONSE DUE BEFORE 3:00 P.M. ON

JANUARY 23, 2026

San Lorenzo Valley Water District

13060 Highway 9

Boulder Creek, CA 95006

(831) 338-2153

I. INTRODUCTION

A. The San Lorenzo Valley Water District is seeking a qualified coating consultant to provide a condition

assessment of the Brookdale Tank after being drained, assistance with developing coating contract

specifications, assistance with developing coating contract scope of work for repairs to Brookdale

Tank based on the condition assessment, coating inspection services during contractor recoating

activities, quality assurance of completed recoating work, and representing the District as the

owners coating expert.

B. Brookdale Tank:

• Approximately 62 feet in diameter x 32 feet in height

• 721,000-gallon ground storage welded steel potable water tank

• Built in 1971

• Current Interior Coating – Coal Tar with Epoxy Patches

• Current Exterior Coating – Urethane

• Tank Access – exterior stairs to 1 roof hatch with interior ladder and 1 shell manway

• Street Address: 200 Annies Way, Ben Lomond, CA 95005

II. GENERAL INFORMATION

A. Water Supplier

San Lorenzo Valley Water District (SLVWD or District) is a rural/urban water supplier to

approximately 23,700 customers in Santa Cruz County, California. The District’s legal boundaries

encompass approximately 62 square miles within the San Lorenzo River watershed. Land uses are

dominantly state and regional parks and other open space, water-supply watersheds, areas zoned

rural residential and low-density urban residential and commercial (including schools), along with

minor quarrying, logging, and agriculture. Much of the land within the legal boundaries consists of

state parks and uninhabited forest, such that the District's actual service area comprises

approximately 26 square miles.

The District was established in 1941, and is a Special District organized under Section 71000 of the

California Water Code. The District has grown over time by the amalgamation of small mutual water

systems. It currently operates and maintains two water systems, the SLVWD system and the SLVWD

Felton system, which have different service areas and water sources. The SLVWD system serves

unincorporated communities and several neighborhoods in and adjacent to the City of Scotts Valley.

The SLVWD-Felton system serves Felton and several other nearby neighborhoods.

B. Purpose

The District has deferred maintenance on the recoating of Brookdale Tank and wishes to expedite

the recoating of this critical part of the potable water distribution system. The District is able to

isolate Brookdale tank from the system, temporarily drain the tank to allow the consultant access

inside the tank for the condition assessment and development of the scope of work for repairs. The

Brookdale Tank will be put back in service after the consultant has completed the site visit(s) for the

condition assessment. The Brookdale Tank will be in service during the bidding process and award of

the recoating contract to a qualified coating contractor. The consultant shall assist the District with

the evaluation of bids and a presentation to the Board of Directors for the contract award to the

selected bidder.

The Brookdale Tank is centrally located in the District’s potable water distribution system and will

need to have the recoating work completed as quickly as possible. The consultant shall assist the

District with developing the technical specifications, and contract documents, that indicate an

appropriate amount of contract time for the tank repairs and recoating work. The consultant shall

provide daily inspection reports of the contractor’s activities and verify conditions are suitable for

the protective coating application, as determined by the coating manufacturer requirements. The

consultant shall verify dry film thickness of the contractor’s applied coating is in the manufacturer’s

published allowable range. The consultant shall verify the contractor’s coating application is free

from defects with high voltage holiday detection.

III. PROJECT SCOPE OF SERVICES

A. Inspection Phase

1. Perform site visit(s) as required to document deficiencies, recommendations for repairs and

recoating

B. Rehabilitation Design Phase

1. Assist District with Technical Specifications for recoating of tank interior and exterior in

conformance with the most recent AWWA, State, and Local regulations.

2. Assist District with repair details for rehabilitation of corroded tank components in

conformance with the most recent AWWA, State, and Local regulations.

3. Assist District with plans, details and Technical Specifications for upgrade of the existing tank

vent system. The existing system is comprised of a series of small vents spaced around the roof

of the tank, the District desires to upgrade to a single central roof vent in compliance with

current AWWA standards.

4. Coordinate with the District’s cathodic protection provider, to include required ports and other

facilities needed to accommodate cathodic protection system.

C. Bidding Phase

1. Attend pre-bid meeting.

2. Assist District with addenda as necessary to clarify, correct or change the bidding documents.

3. Provide information or assistance needed by District in the course of any negotiations with

prospective contractors.

4. Consult with District as to the acceptability of subcontractors, suppliers, and other individuals

and entities proposed by prospective contractors for those portions of the work as to which

such acceptability is required by the bidding documents.

5. Determine the acceptability of substitute materials and equipment proposed during the bidding

or negotiating phase when substitution prior to the award of contracts is allowed by the

bidding documents.

6. Assist District in evaluating bids and attend the Board of Directors meeting to answer questions

for award of contracts for the Work.

D. Rehabilitation Construction Phase

1. Assist District with necessary clarifications and interpretations of the contract documents.

Such clarifications and interpretations will be consistent with the intent of and reasonably

inferable from the contract documents.

2. Assist District with review and approval or take other appropriate action with respect to shop

drawings and samples and other data which contractor is required to submit, but only for

conformance with the information given in the contract documents and compatibility with the

design concept of the completed project as a functioning whole as indicated by the contract

documents. Such reviews and approvals or other action will not extend to means, methods,

techniques, sequences, or procedures of construction or to safety precautions and programs

incident thereto.

3. Assist District with evaluation and determination of the acceptability of substitute or “or-

equal” materials and equipment proposed by contractor.

4. Coordinate any proposed design changes with District; provide a recommendation to the

District as to disposition of any proposed design change(s). Any such design changes must be

agreed to by all parties prior to implementation.

5. Consultant shall provide daily inspection reports and attend weekly progress meetings held on

the site.

6. Consultant shall verify conditions are suitable for the protective coating application as

determined by the coating manufacturer.

7. The consultant shall verify the contractor applied coating dry film thickness is in the

manufacturer’s published allowable range.

8. The consultant shall verify the contractor applied coating application is free from defects with

high voltage holiday detection.

9. Consultant shall provide internal quality control and quality assurance procedures.

IV. PROPOSAL REQUIREMENTS

Proposals must be clear, succinct, and not exceed 20 pages, excluding cover letter and resumes, on

8.5 x 11-inch paper of no less than 12-point font. Responses must follow the format outlined herein.

SLVWD may reject as non-responsive, at its sole discretion, any proposal or part thereof that is

incomplete, inadequate in its response, or departs in any substantive way from the required format.

Proposal responses shall be organized in the following manner.

1. Cover Letter/Letter of Intent (1 page maximum)

2. Scope of Work, Project Understanding, and Schedule (8 page maximum)

• A statement concerning the ability of the firm to perform the services within schedule and

budget.

• A detailed explanation of how your firm would approach the work. It may include a description

of tasks, products, milestones, and timetables. Deliverable descriptions should fully discuss the

steps to be followed in carrying out the work. Sufficient detail should be presented to show a

clear understanding of the work and the proposed approach.

• Detailed schedule showing all facets of work that will meet the District’s objectives and goals

in a timely manner.

3. Identification of Prime Consultant (2 page maximum)

• Legal name and address of the company.

• Legal form of company (partnership, corporation).

• If company is wholly owned subsidiary of a "parent company," identify the "parent company."

• Name, title, address and telephone number of person to contact concerning the Response

Submittal.

• Project team and the discipline/job title of each team member. (Resumes of project staff will

not be considered as part of the total page count maximum)

• Provide a general description of your firm’s background and project qualifications, including

years of business, any past bankruptcy filings, and identify any contract or subcontract by the

firm which has been terminated, in default, or had claims made against it that resulted in

litigation or arbitration in the last five years.

4. Experience with Similar Kinds of Work (5 page maximum)

• Previous relevant project experience.

i) Lead agency, contact name, and phone number

ii) Project size and description

iii) Project budget and total value of completed project

iv) Budgeted project schedule and total time to completion

Commodity Codes

• NAICS 325510Paint and Coating Manufacturing
• NAICS 541611Administrative Management and General Management Consulting Services

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