Project Information

Bid Title

Unit Turn & Readiness Services

Issuing Agency

Columbus Metropolitan Housing Authority

Location

Ohio

Published Date

May 18, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 2026-016

Original Source

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Project Description

IFB 2026-016 Unit Turn & Readiness Services

• IFB 2026-016 Unit Turn & Readiness Services (opens in a new tab)
• Rosewind Property Map & Unit Floor Plans (opens in a new tab)

Attachment Preview

IFB Number:2026-017

Unit Restoration

(Rosewind)

Issue Date: 05/15/20206

Submission Date: 06/17/2026 @ 11:00am ET

Andrea Quinichett

aquinichett@cmhanet.com | 617-421-4434

cmhanet.com

INVITATION FOR BID (IFB) No. 2026-017 UNIT TURN & READINESS SERVICES (ROSEWIND)

Table of Contents

[Table No. 1]

Section

1.0

2.0

2.1

2.2

2.3

3.0

3.1

3.2

3.3

3.4

3.5

3.6

3.7

4.0

4.1

4.2

4.3

5.0

5.1

5.2

6.0

Description

Introduction

IFB Information at a Glance

HA’s Reservation of Rights

Scope of Work / Technical Specifications

Scope of Work (Attachment A)

Cost Inclusions

Bid Page

Bid Format

Tabbed Bid Submittal

Bidding

Pricing Information

Bid Submission

Bidder Responsibilities – Contact with the HA

Pre-Bid Conference

Recap of Attachments

Bid Evaluation

Public Bid Opening

Responsiveness and Responsibility Evaluation

Restrictions

Contract Award

Responsive and Responsible Bidder

Contract Award Procedure

Additional Considerations

Attachments

Attachment A: Vacant Unit List

Attachment B: Fee Sheet

Attachment C: Bidder’s Certification

Attachment D: Instructions for Bidders

Attachment E: Profile of Firm Form

Page

2

2

3

4

4

4

4

5

5

5

5

8

8

9

9

9

9

10

10

10

10

10

10

12–25

12

13-14

15

16

16–25

|2

INVITATION FOR BID (IFB) No. 2026-017 UNIT TURN & READINESS SERVICES (ROSEWIND)

INTRODUCTION

he Columbus Metropolitan Housing Authority (hereinafter, “HA”) is a public entity, formed in 1934 to provide

Tfederally subsidized housing and housing assistance to low-income families, in Columbus and Franklin

County. CMHA is headed by a President & CEO and is governed by a Board of Commissioners and is subject to the

requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and CMHA’s procurement policy.

The Agency was brought into existence by resolution of the State of Ohio’s Board of Housing on May 8th, 1934.

CMHA is a subdivision of the State of Ohio.

Currently, the HA owns and/or manages: (a) 50 multi-family apartment complexes totaling 6,473 units; (b) ten

senior complexes, totaling 859 units; and (c) seven Service Enriched complexes, totaling 382 units. The HA

also administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD Project-

Based Rental Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its subsidiary,

Assisted Housing Services Corporation. The HA currently has approximately 182 employees.

In keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals from

qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals

submitted in response to this solicitation must conform to all of the requirements and specifications outlined

within this document and any designated attachments in its entirety.

INFORMATION AT A GLANCE

HA CONTACT PERSON

Andrea Quinichett, AVP of Purchasing

614.421.4434 aquinichett@cmhanet.com

HOW TO OBTAIN THE IFB DOCUMENTS ON THE

APPLICABLE INTERNET SITE

PRE-BID CONFERENCE & WALK THROUGH

(not mandatory)

1. Access the cmhanet.com

2. Click on the “Business Opportunities/Section 3” heading

3. Click on the “Purchasing/Open Opportunities” heading

If you have any problems in accessing or registering on the system,

please call the Purchasing Department at 614.421.4434

Wednesday June 10th,2026 @ 10:00 am

1400 Brooks Avenue, Columbus, Ohio 43211

HOW TO FULLY RESPOND TO THIS IFB BY

SUBMITTING A BID SUBMITTAL

BID OPENING SUBMITAL RETURN & DEADLINE

As directed within Section 3.0 of the RFP document,

All pricing must be submitted separately to

Electronic Submission (Optional)

All technical responses must be submitted and received to

technicalresponse@cmhanet.com no later than the submittal

deadline stated herein (or within any ensuing addendum).

Physical Copy Submission

(1) “original” bid to CMHA Corporate Offices, 880 E. 11th Avenue,

Columbus, Ohio 43211.

Wednesday June 17th, 2026, 11:00am

880 E 11th Avenue, Columbus 43211

Join Zoom Meeting

https://us02web.zoom.us/launch/jc/81697624506

Meeting ID: 816 9762 4506

Passcode: 201977

BOARD MEETING

July 2026

|3

INVITATION FOR BID (IFB) No. 2026-017 UNIT TURN & READINESS SERVICES (ROSEWIND)

1.0 HA’S RESERVATION OF RIGHTS:

1.1 The HA reserves the right to reject any or all bids, to waive any informality in the IFB

process, or to terminate the IFB process at any time, if deemed by the HA to be in its

best interests.

1.2 The HA reserves the right not to award a contract pursuant to this IFB.

1.3 The HA reserves the right to terminate a contract awarded pursuant to this IFB, at any

time for its convenience upon 30 days written notice to the successful bidder(s).

1.4 The HA reserves the right to determine the days, hours and locations that the successful

bidder(s) shall provide the services called for in this IFB.

1.5 The HA reserves the right to retain all bids submitted and not permit withdrawal for a

period of 60 days subsequent to the deadline for receiving bids without the written

consent of the HA Contracting Officer (CO).

1.6 The HA reserves the right to negotiate the fees proposed by the bidder entity.

1.7 The HA reserves the right to reject and not consider any bid that does not meet the

requirements of this IFB, including but not necessarily limited to incomplete bids and/or

bids offering alternate or non-requested services.

1.8 The HA shall have no obligation to compensate any bidder for any costs incurred in

responding to this IFB.

1.9 The HA shall reserve the right to at any time during the IFB or contract process to

prohibit any further participation by a bidder or reject any bid submitted that does not

conform to any of the requirements detailed herein. By accessing the HA website,

www.cmhanet.com and by downloading this document, each prospective bidder is

thereby agreeing to abide by all terms and conditions listed within this document, and

further agrees that he/she will inform the CO in writing within 5 days of the discovery

of any item listed herein or of any item that is issued thereafter by the HA that he/she

feels needs to be addressed. Failure to abide by this time frame shall relieve the HA,

but not the prospective bidder, of any responsibility pertaining to such issue.

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INVITATION FOR BID (IFB) No. 2026-017 UNIT TURN & READINESS SERVICES (ROSEWIND)

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The Columbus Metropolitan Housing

Authority (“CMHA”) is soliciting bids from qualified, licensed, bonded, and insured contractors to

provide Residential Unit Turnover and Readiness Services (“Unit Turnover Services”) for vacant

residential units at CMHA-owned or managed properties, including but not limited to the Rosewind

community. Unit Turnover Services shall include all labor, materials, supervision, equipment, tools,

transportation, permits, and incidentals necessary to return vacant units to a safe, sanitary,

code-compliant, and market-ready condition for re-occupancy, in accordance with HUD requirements,

applicable laws, and CMHA standards.

2.1 General Requirements: The Contractor shall: Perform all work in compliance with all applicable

federal, state, and local laws, regulations, and codes, including HUD requirements;

Coordinate all work with site staff and adhere to CMHA inspection standards;

Maintain a clean and safe work environment at all times;

Perform work during CMHA-approved hours unless otherwise authorized in writing.

2.2 Standard Unit Turnover Services At a minimum, Unit Turnover Services shall include the

following:

2.2.1 Removal and lawful disposal of trash, debris, and abandoned personal property;

2.2.2 Full interior unit cleaning, including kitchens, bathrooms, living areas, bedrooms,

appliances, and interior windows;

2.2.3 Surface preparation and painting of walls, ceilings, doors, trim, and baseboards using

CMHA-approved colors and finishes;

2.2.4 Minor drywall repair, patching, sanding, and caulking;

2.2.5 Repair or replacement of damaged flooring, base, and transitions as authorized;

2.2.6 Minor plumbing repairs, including faucets, valves, supply lines, toilets, and traps;

2.2.7 Minor electrical repairs, including outlets, switches, cover plates, lighting, and bulbs;

2.2.8 Replacement of HVAC filters;

2.2.9 Verification that smoke and carbon monoxide detectors are installed and operational;

2.2.10 General maintenance is necessary to meet CMHA readiness and inspection standards.

2.3 Approved Standards and Materials: Where replacement or repair of finishes, fixtures,

or materials is required, the Contractor shall use materials that meet or exceed CMHA’s

approved standards as listed below, unless otherwise approved in writing by CMHA:

2.3.1 Kitchen Cabinets:

Advanta – Coronet Full Overlay Doors, Solid Maple, Mocha finish

2.3.2 Kitchen Countertops:

Plastic Laminate – Formica 7732-46 Butterum, post-form edge with integral

backsplash

2.3.3 Bathroom Cabinets:

Same specifications as Kitchen Cabinets

2.3.4 Bathroom Countertops:

Same specifications as Kitchen Countertops

2.3.5 Flooring:

Luxury Vinyl Plank (Glue Down) – Timeless Designs, Tru-Shield Collection, Color:

Harvest Oak

2.3.6 Base:

Tarkett 4" Cove Base, Color: 63 Burnt Umber

2.3.7 Paint:

Semi-Gloss Finish/CMHA White

|5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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