Project Information

Bid Title

ANNUAL BID - Highway Department

Issuing Agency

Hamilton County

Location

Indiana

Published Date

Jan 12, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	ANNUAL BID - Highway Department
Category:	Highway Bid Notices
Status:	Open

Description: ANNUAL BIDInvitation for Bids (IFB) & Request for Proposals (RFP) Hamilton County Highway Department Hamilton County, Indiana Posted: Monday, January 12, 2026 This is an official notification that the Hamilton County Highway Department, a department of Hamilton County, Indiana (the “County”), has issued an Invitation for Bids (“IFB”) to receive sealed bids for the following bid categories: Category 1 – Aggregates (click category link for .pdf IFB / RFP) Category 2 – Bituminous Mixes Category 4 – Drainage Pipe Category 5 – Treated Timber Structures Category 6 – Gasoline & Fuel a Request for Proposals (“RFP”) has been issued to receive sealed proposals from qualified vendors for the following bid categories: Category 8 – Pavement Traffic Markings Maintenance Category 9 – Fertilization & Weed Control Services Category 9a Summary - Fertilization & Weed Control 2026 Category 9a Fertlization & Weed Control Map Indiana Training, Certfication and Licensing Requirements for Pesticide Users Indiana Pesticide Record Keeping Requirements Category 10 – Tree Removal & Trimming Services Category 11 – Traffic Signal Maintenance Services For each bid category, along with the IFB or RFP (above), please download and fill out all necessary forms (below) to include in your bid / proposal submission packet. General Contract Terms & Conditions Employment Eligibility Verification Non-Collusion Affidavit W-9 Form for Vendors ACH - Direct Deposit Form for Vendors Please promptly review the entire IFB / RFP posted on the official County website at https://www.hamiltoncounty.in.gov/Bids.aspx for more information. Questions may be directed to the Hamilton County Procurement Director at For security reasons, you must enable JavaScript to view this E-mail address. or Brad Davis, Highway Director at For security reasons, you must enable JavaScript to view this E-mail address. . Key submission deadlines and relevant dates are as follows: EVENT DATE(S) IFB issue date Monday, January 12, 2026 Deadline for questions Friday, January 23, 2026, by 3:00 PM ET Bid Deadline February 6, 2026, by 3:00 PM ET Responses Opened at BOC Public Meeting Monday, February 9, 2026, at 2:00 PM ET The Highway Department will mail a hard copy of the solicitation only to those requesting a copy. To request a copy, an authorized representative must contact Brad Davis at For security reasons, you must enable JavaScript to view this E-mail address. , and specify in the subject line the title of the solicitation. Publication Date/Time: 1/12/2026 8:15 AM Closing Date/Time: 2/6/2026 3:00 PM Contact Person: Brad Davis, P.E. / MBA Highway Department Director Bradley.Davis@hamiltoncounty.in.gov office: (317)773-7770 Related Documents: Annual Bid - (IFB) Cat 1 Aggregates Annual Bid - (IFB) Cat. 2 Bituminous Mixes Annual Bid - (IFB) Cat. 4 Drainage Pipe Annual Bid - (IFB) Cat. 5 Timber Structure Annual Bid - (IFB) Cat. 6 Gasoline & Fuel Annual Bid - (RFP) Cat. 8 Pavement Traffic Markings Maintenance Annual Bid - (RFP) Cat. 9 Fertilization and Weed Control Services Annual Bid - (RFP) Cat. 10 Tree Removal and Trimming Services Annual Bid - (RFP) Cat. 11 Traffic Signal Maintenance Services General Contract Terms & Conditions - Hamilton County Employment Eligibility Verification Form Non-collusion Affidavit W-9 Form for Vendors ACH-Direct Deposit Form for Vendors Category 9a Summary 1 - Fertilizaton & Weed Control Category 9a - Fertilization & Weed Control Map Indiana Training Certification & Licensing Requirements for Pesticide Users Indiana Pesticide Record Keeping Requirements

Attachment Preview

Invitation for Bids (“IFB”) for

Category 1. Aggregates

Hamilton County Highway Department

Hamilton County, Indiana

IFB #C12026

IFB SUMMARY: Hamilton County Highway Department is seeking bids in response to this

IFB from qualified bidders to provide stone and gravel aggregates.

IFB ISSUE

DATE

January 12, 2026

February 6, 2026, by 3:00 PM ET

BID

DEADLINE

DEADLINE

FOR

QUESTIONS

BID

SUBMISSION

PROCESS

IFB

WEBSITE

IFB

OFFICIAL

CONTACT

Bids will be opened on Monday, February 9, 2026, at 2:00 PM ET at the

Board of Commissioners Meeting at:

Commissioners’ Courtroom

One Hamilton County Square

Noblesville, IN 46060

The deadline for questions is Friday, January 23, 2026, by 3:00 PM ET.

Questions and/or inquiries must be submitted in writing to Brad Davis at

Bradley.Davis@hamiltoncounty.in.gov

See page 3.

https://www.hamiltoncounty.in.gov/Bids.aspx

Brad Davis, Director

Hamilton County Highway Department

1700 S 10th Street

Noblesville, IN 46060

Bradley.Davis@hamiltoncounty.in.gov

(317) 770-4470

1

I. Specifications for Stone and Gravel Aggregates

This IFB is to solicit bids for stone and gravel aggregates for use in the maintenance of

roads and bridges maintained by the Hamilton County Highway Department.

Coarse aggregates, fine aggregates, and rip rap shall be in accordance with the most

recent version of the Indiana Department of Transportation (“INDOT”) Standard

Specifications. Aggregates used for chip seal shall meet the requirements for Class A or B

aggregates. The bid price for all sizes of aggregates shall include FOB County trucks.

Aggregates, except fine aggregates used for snow and ice abrasives and those labeled

(Commercial Grade), shall be supplied by a Certified Aggregate Producer in accordance

with Section 917 of the most recent version of the INDOT Standard Specifications.

The successful Bidder on aggregates for chip seal will be required to have a minimum of

2,000 tons of #11 stone in stockpile. The stockpile is to be used only by the Hamilton

County Highway Department and should be ready by August 1.

The Bidder must supply a letter stating the product(s) being supplied are approved,

certified product(s) per the Certified Aggregate Producer Program.

Bidders should provide pricing for the following:

Item 1a – Stone Aggregates

Quantity

Description

Item 1b – Gravel Aggregates

100 Tons

50 Tons

20 Tons

20 Tons

100 Tons

4,500 Tons

200 Tons

200 Tons

Revetment Rip Rap

#2

#4

#5

#8

#11 (for Chip Seal)

#11 (Commercial Grade)

#53 (Commercial Grade)

20 Tons

20 Tons

500 Tons

#23 sand

#24 sand

Snow and Ice abrasives

Please highlight in your submittal the following items to aid in the process of publicly

reading some selected items when bids are opened:

• #11 Stone (for Chip Seal)

• #53 Stone (Commercial Grade)

2

Bidders must acknowledge in their bid that pricing may be extended to other Hamilton

County Departments and to Riverview Hospital. Bidder is to specifically list any and all

exceptions to these specifications.

All bid prices will be considered firm prices and awards shall be valid March 1, 2026,

through February 28, 2027.

II. Evaluation Criteria

The evaluation of bids shall be based on the specification requirements for a particular

purpose described in this IFB. In accordance with IC 5-22-7-4, the County will only use

criteria specified in this IFB during bid evaluation.

III. Submission Instructions

• Two (2) hardcopies of the Bidder’s bid must be submitted in a sealed envelope clearly

labeled Bid for IFB #C12026 to the following address:

Hamilton County Auditor’s Office

33 N 9th Street

Noblesville, IN 46060

• One (1) copy of the bid must be electronically submitted in PDF format to

procurement@hamiltoncounty.in.gov.

• Bids must be submitted to the above address and email address no later than February

6, 2026, by 3:00 PM ET.

• If bids are being submitted via USPS, FedEx, UPS, or any other mail carrier, please

ensure that the mailing envelope is clearly marked Bid for IFB #C12026.

Other forms of submission (fax or online) will be rejected.

Bids submitted after the deadline will be rejected.

IV. IFB Timeline

Please review the IFB timeline below. Dates may be modified or amended at the

discretion of the County, which will post an addendum to this IFB notifying prospective

bidders of any change.

Event

1st advertisement

2nd advertisement

Date(s)

January 12 & 14, 2026

January 19 & 21, 2026

3

Deadline for questions

Bid Deadline

Bids Opened at BOC Public Meeting

Friday, January 23, 2026, by

3:00 PM ET

February 6, 2026, by 3:00 PM

ET

Monday, February 9, 2026, at

2:00 PM ET

V. Terms and Conditions

• All materials and supplies, unless otherwise specified shall be in compliance with the

appropriate section(s) of the latest version of the INDOT Standard Specifications or

Hamilton County Specifications 2002 on file in the Auditor’s Office. Specifications on

file in the Auditor's Office supersede State Highway Specifications.

• The County reserves the right to accept more than one Responsive and Responsible bid or

reject any and/or all bids, or any part thereof. The County reserves the right to assemble a

team to review the bids received.

• The County reserves the right to award on a line-item basis.

• Pursuant to IC 5-22-18-2, the County reserves the right to cancel or reject this IFB in

whole or in part.

• The County does not require a Bidder to submit a certified check/bid bond or other

evidence of financial responsibility with its bid.

• In compliance with IC 5-22-17-3, upon request of the vendor and approval by the Board

of Commissioners, awards may be extended by one-year increments not exceeding a

maximum contract term of four years.

• All Bidders will be accorded fair and equal treatment with respect to any opportunity for

discussion and revision of bids. The County may enter into discussion with Bidders to

clarify and assure a full understanding of bids.

• Hamilton County, Indiana, in accordance with Title VI of the Civil Rights Act of 1964, 78

Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations,

Department of Transportation, Subtitle A, Office the Secretary, Part 21, Non-

Discrimination in Federally Assisted Programs of the Department of Transportation

issued pursuant to such Act, hereby notifies all Bidders that it will affirmatively insure

that in any contract entered into pursuant to this advertisement, minority business

enterprises will be afforded full opportunity to submit bids in response to this invitation

and will not be discriminated against on the grounds of race, color, or national origin in

consideration for an award.

• The County may refuse to disclose the contents of bids during discussions with eligible

Bidders.

• Bidders shall not contact Hamilton County Board of Commissioners or any other voting

body. All correspondence and questions for this IFB should be handled through the IFB

Contact.

4

VI. Appendix

The following attachments are attached and incorporated fully herein to this IFB.

Attachment 1: Bid Form – Bid Signature Page

Attachment 2: Contract Terms and Conditions

Attachment 3: W-9

Attachment 4: Direct Deposit Form

Attachment 5: Non-Collusion Affidavit

Attachment 6: E-Verify Affidavit

Receipt of Addendum(s) if applicable

Bidders shall complete the attachments and submit them with their bid by the bid

deadline. Vendors shall also provide a valid Certificate of Insurance (“COI”) that adheres

to the requirements outlined in Attachment 2: Contract Terms and Conditions along with

their bid.

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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