Project Information

Bid Title

City of North Port is Requesting Formal Quotes for RFQ 2026-11 - Grass Mowing Services

Issuing Agency

City of North Port

Location

Florida

Published Date

Nov 13, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

City of North Port is Requesting Formal Quotes for RFQ 2026-11 - Grass Mowing Services City of North Port, Florida sent this bulletin at 11/13/2025 11:05 AM EST

City Of North Port
Finance Department-Purchasing Division
4970 City Hall Blvd
North Port, Florida 34286

REQUEST FOR QUOTATION 2026-11

GRASS MOWING SERVICES

THIS IS NOT AN ORDER November 13, 2025

Contact Person:   Bernice Moen, Contract Administrator I

Contact Phone:    941.429.7114

Contact Fax:         941.429.7173

Contact Email: purchasing@northportfl.gov

KEY DATES:

1. LAST DAY FOR QUESTIONS: November 25, 2025 , AT 2:00 P.M Requests for additional information, questions, or clarification regarding the specifications must be sent via email to purchasing@northportfl.gov. No verbal requests will be honored.
2. QUOTE DUE DATE: December 2, 2025, AT 2:00 P.M . Late responses will not be considered. Electronic questions and submittals shall be made to the above-listed contact person. No hard copies will be accepted.

SUBMIT ALL QUOTES TO: purchasing@northportfl.gov Please note: If you are unable or do not desire to quote, please indicate on the Statement of Non-Submittal Form, and return to the City’s Purchasing Division.

PURPOSE It is the intent of the City of North Port (hereafter “City”) to secure firm pricing for the purchase of twenty (20) Lightweight and Rugged Control Comm Units with Helmet Mounts and Communication Cables.

Information regarding this project may be viewed and downloaded from Demandstar’s website at www.demandstar.com . The only place to obtain the addenda is on www.demandstar.com . Links to DemandStar are also available from the City website at www.Northportfl.gov . Quote specifications, attachments/exhibits are posted on the City FTP site at https://www.northportfl.gov/fileshare (select the Purchasing Folder and scroll to Project RFQ 2026-11). If you have any questions, concerns, or problems accessing the quote package using the link, please contact Bernice Moen, Contract Administrator I at 941.429.7114.

The City of North Port does not discriminate on the basis of race, color, national origin, sex, age, disability, family or religious status in administration of its programs, activities or services.

POSTED: November 13, 2025

www.northportfl.gov

www.demandstar.com

• RFQ 2026-11 Grass Mowing Services FINAL.pdf

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CITY OF NORTH PORT

Finance/Purchasing Division

4970 City Hall Blvd

North Port, Florida 34286

CITY OF NORTH PORT

REQUEST FOR QUOTATION 2026-11

GRASS MOWING SERVICES

THIS IS NOT AN ORDER

November 13, 2025

Contact Person: Bernice Moen, Contract Administrator I

Contact Phone: 941-429-7114

Contact Fax: 941-429-7173

Contact Email: purchasing@northportfl.gov

KEY DATES:

1. LAST DAY FOR QUESTIONS: November 25, 2025, AT 2:00, P.M. See the section below titled “Clarification and

Additional Information” for further details.

2. QUOTE DUE DATE: December 2, 2025 AT 2:00 P.M. Late responses will not be considered. Electronic questions and

submittals shall be made to the above-listed contact person.

SUBMIT ALL QUOTES TO: purchasing@northportfl.gov

Please note: If you are unable or do not desire to quote, please indicate on the Statement of Non-Submittal Form and

return via email to the City’s Purchasing Division.

PURPOSE: It is the intent of the City of North Port (hereinafter referred to as “City”) to secure the services of a professional,

licensed, and qualified Contractor capable of performing lawn services of private property that are not in compliance with

the City’s single family residences and commercial grass ordinance(s), lawn mowing at the locations provided when service is

requested as described within this quote document.

QUOTE PRICES/TERM: (For Annual Contracts) QUOTE PRICES/TERMS OF CONTRACT: Contractors shall quote unit prices,

F.O.B. Destination as specified herein, for the purchase and/or installation of the goods, or performance of the services

specified herein. Such prices shall include Vendor’s cost in full for all transportation, labor, materials, consumables, and

equipment used in delivering said materials to the point of delivery, or performance of the services. The term of this contract

shall be for a period of three (3) years from date of award, with an option to renew for two (2) additional one (1) year terms,

by mutual agreement and within budgetary limitation, at the same terms and conditions.

Page 1 of 29

Request for Quote No. 2026-11

SCOPE OF SERVICES/TECHNICAL SPECIFICATIONS:

TS-01 SCOPE/PURPOSE: It is the intent of the City of North Port (hereinafter referred to as “City”) to secure the services of

a professional, licensed, and qualified Contractor capable of performing abatement services including, but not be limited to,

lawn mowing, at the locations provided when service is requested as described within this quote document. These

specifications are intended to provide information by which prospective Contractors may understand the minimum

requirements of the City of North Port relative to entering into a contract to furnish lawn mowing services within the

boundaries of the City of North Port.

Lawn mowing services shall be accomplished with any combination of equipment that the Contractor finds advantageous to

the task for dry and/or rainy season that will provide a satisfactory result which will bring the property into compliance with

the applicable Code. The completed services should result in, but not be limited to, a work area free of debris and waste,

grounds in the condition of originally found or improved upon, with the appearance of a finished manicured lawn and to the

satisfaction of the City representative.

TS-02 QUOTE PRICES/TERM AND FORM OF CONTRACT: The initial term of the contract shall be for a period of three (3)

years from date of award. This Contract may be extended for two (2) additional one (1) year periods, by mutual agreement

and within budgetary limitations, at the same terms and conditions. The quote prices shall include Contractor’s costs for all

transportation, labor, and Equipment used to perform lawn services for select properties within the City.

The Vendor may submit requests for unit price adjustments annually after initial three (3) year term. Any price adjustment

will require at least thirty (30) calendar days written notice from the Vendor to the City for approval. If the unit price

adjustment request is for an increase, and the request is not submitted within this thirty-day timeframe, the Vendor will not

be entitled to a price increase for the upcoming year.

Any price adjustments for the subsequent one-year term(s) shall only increase or decrease according to the latest version of

data published by the U.S. Department of Labor, Bureau of Labor Statistics for the 12-month percentage change for the month

of September, Producer Price Index (PPI) Industry Series or any other indices recognized for tree and brush abatement as

listed on the bid form.

The City reserves the right to evaluate all requested unit price adjustments to determine if they are appropriate and

reasonable. Should the City and the Vendor not mutually agree to a price adjustment, then the City may terminate the

agreement with written notice to Vendor. The Vendor must justify its request for an increase by submitting detailed price

data and supporting documentation to verify the validity of the unit price increase. The Vendor must also furnish a written

statement which states that the increase represents the cost of the service or supply of the goods, and in no way includes an

increase for profits or overhead. The City’s Purchasing Division may require additional information to verify the price

increase.

TS-03 EXPERIENCE/REFERENCES/QUALIFICATIONS: The City will only consider quotes from Contractor with a minimum of

three (3) years’ experience in commercial lawn mowing services. Additionally, Contractors shall submit a commercial client

listing, with at least five (5) accounts, detailing the longevity of the accounts and disclosing the contact’s name, email address

and phone number for each account, work scope and area included in “Scope of Work”. The City reserves the right to make

contact with any or all clients to acquire a reference; however, the Contractor is encouraged to submit written

recommendations from his client(s).

TS-04 GENERAL CONDITIONS:

A. Unless otherwise specified, Contractor is responsible for:

Lawn mowing, in a safe and professional manner, from an undeveloped lot which is impinging onto an abutting

improved or developed lot, bringing the property into compliance with City Code.

Page 2 of 29

Request for Quote No. 2026-11

Safely mowing lawns which have been found in violation, on any lot that poses an actual hazard or damage to the

public, rights-of-way or utilities as determined by the City or to an adjacent lot upon a complaint are declared a

public nuisance.

Removing excessive growth and impinging growth upon improved City right-of-way, sidewalks and/or streets, or

road right-of-way easement at least eight (8) feet above the surface of a sidewalk or at least fourteen (14) feet

above the surface of the portion of the street used for vehicular traffic, whether planted in the right-of-way area

or upon private property, in a safe and professional manner.

Providing assistance requested regarding after-emergency situations.

B. The Contractor shall comply with standards specified in the Manual of Uniform Traffic Control Devices, adopted

by the State of Florida, and any and all applicable safety standards promulgated by any appropriate governmental

agency. The Contractor shall supplement, as he deems appropriate, any safety apparatus to protect his employees

and the general public. The Contractor shall mow and legally dispose of all debris generated from lawn service

process, on a daily basis. Sidewalks and paved surfaces must be cleared of debris, trimmings and vines and shall

not be disbursed onto the roadway, into drainage ponds, landscaped beds, sidewalks, curb and gutter area,

carports or adjacent parking areas. All such debris shall be removed and legally disposed of by the Contractor

immediately after performing services. Any unacceptable debris that remains after services are completed shall

be cleaned up immediately and properly disposed of by the Contractor.

C. Equipment used must be in satisfactory and safe working condition for lawn mowing over public sidewalks and

roads.

D. The Contractor shall continuously maintain protection of City property and adjacent property as provided by law

from injury and/or loss arising from services related to this contract.

E. Any claim for damage arising under this Contract shall be made in writing to the party liable within a reasonable

time of the first observance of such damage and not later than the time of final payment, except as expressly

stipulated otherwise in the case of faulty work, and shall be adjusted by agreement. Areas and structures

adjacent to work that are damaged shall be repaired at the Contractor’s expense. Restoration of adjoining areas

shall be equal to or better than original condition and to the satisfaction of the City. Protection of personal

property, utilities, structures, conduits, trees, and shrubs shall be the responsibility of the Contractor, who shall

provide adequate protection to maintain proper service.

F. Contractor shall be capable of receiving communication and orders by e-mail and via phone call. Additionally, have

the ability provide before and after photographs showing trimming and removal completed on the designated

properties for each case. Contractor shall confirm receipt of orders within forty-eight (48) hours. Requested work

shall be completed within two (2) weeks.

G. It is imperative that within twenty-four (24) hours of completion, Contractor must notify the Code Enforcement

Division Manager or designee by e-mail that the requested service(s) have been completed. This email must

include proof of service with before and after photographs. This is in order to approve payment for services

completed. Contractor shall invoice at a minimum of once per week for services completed.

H. Invoice for payment of service shall bear the company name, company address, contact person and contact

telephone numbers. Individual line items shall show each case number, property address, date of work completed,

and cost for each property with the total due at the bottom of the invoice.

I. The Contractor’s performance will be subject to review by the City on a continual basis. Should the Contractor

violate these specifications, he will be notified in writing; the same must be corrected within five (5) calendar days

Page 3 of 29

Request for Quote No. 2026-11

of the writing. If the Contractor fails to perform within this time, the Contract may be canceled for cause upon

written notice, in accordance with the Instructions to Quoters.

J. Contractor, if unable to perform for reasons including, but not limited to, condition of lot, equipment failure,

conflicts in scheduling, lack of equipment or manpower, etc., shall contact the Code Enforcement Division Manager

and another Contractor will be assigned to that job, without penalty to the City. The Contractor will remain in the

Contractor pool for future assignments.

K. The Contractor shall be paid following completion and acceptance of each invoice after City acceptance. Payment

shall be made in accordance with Florida State Statutes on Prompt Payment.

TS-05 ACCIDENTS, THEFTS, OR VANDALISM: The Contractor shall be responsible to report any accidents, thefts or

vandalism involving or occurring within the areas covered by this Contract. Should accidents, thefts or vandalism occur; the

Contractor should photograph the damage or loss and provide that photo to the City Representative(s) at no additional cost.

Should assistance be requested by law enforcement, emergency personnel or others, the costs shall be included in the

Contract unless otherwise approved by the City.

TS-06 FUNDING: The contract is subject to Commission approval of the City budget annually.

TS-07 CRITERIA FOR AWARD: The City contemplates a multi-award of this quote shall be to the lowest responsive,

responsible Contractor(s) meeting or exceeding the requirements of the specifications set forth herein. It is the intent of the

City to administer this Contract on a rotating basis, according to lowest price and Contractor’s availability to meet the City’s

required response time. The City reserves the right to award this quote in whole or in part, whichever it deems to be in its

best interest. Other consideration(s) of award may be references/qualifications/response time/past performance with the

City.

The City reserves the right to reject the quote submittal of any Quoter who has previously failed to perform properly, or on

time, or who is not able to satisfactorily deliver the goods or perform the services specified herein.

NON-MANDATORY PRE-QUOTE MEETING: N/A

CLARIFICATION AND ADDITIONAL INFORMATION: Discrepancies, omissions, or questions about the intent of the documents

should be submitted to the City’s Purchasing Division in written form as a request for interpretation no later than five (5)

business days prior to Quote due date (or shall be verbally addressed at the pre-quote conference, if applicable).

Interpretations made will be in the form of an addendum to the documents. The City will attempt to notify all prospective

quoters of addenda issued to the quote documents; however, it shall be the responsibility of the quoter, prior to submitting

their response, to either visit www.demandstar.com to view the solicitation and download all issued addenda or contact the

City’s Purchasing Division to determine if addenda were issued, acknowledging and incorporating it into their quote. Receipt

of all addenda by each quoter should be acknowledged on the quote form, indicating the addendum number and date of

issue, therein becoming part of the Contract. No oral explanations shall be binding. The City is not responsible for quotes not

submitted on time.

If you have any questions, concerns, or problems accessing the quote package using the link, please contact Bernice Moen,

Contract Administrator I. Request for additional information or clarification regarding the specifications must be sent via

email to purchasing@northportfl.gov. No verbal requests will be honored. All questions and clarifications must be

submitted via e-mail or facsimile by November 25, 2025 at 2:00 PM.

It is expressly understood by the City and the Contractor that award of the Contract is contingent upon appropriation of funds

by the City Commissioners.

Page 4 of 29

Request for Quote No. 2026-11

EXAMINATION OF REQUEST FOR QUOTE DOCUMENTS/SITE: Prior to submission of the quote form, quoters shall carefully

examine the terms and conditions in this document, special provisions, and all other related quote documents, including all

modifications thereof, incorporated in the quote package, plus fully informing themselves as to all existing conditions and

limitations that effect the work to be performed under this contract.

Examination of site: Prior to submitting the quote form, each quoter shall examine the site and all conditions thereon during

the pre-quote meeting, if applicable or as requested. All quote forms shall be presumed to include all such existing conditions

as may affect any work to be done on this project. Failure to familiarize himself/herself with such conditions will in no way

relieve the successful quoter from the necessity of furnishing any materials or performing any work that may be required to

complete the work in accordance with the Specifications and drawings (if applicable).

INSTRUCTIONS TO QUOTERS:

To be considered, your properly completed Quote Form must be received by the City’s Purchasing division by the Due Date

above. Quotes must be received by the City via email. The Quote Form below must be used to submit a Quote. All other

quote documents submitted will be rejected.

Do not submit a Quote for $100,000 or more. In the event no responsive and responsible quotes are received under this

quote threshold, the City may elect to cancel this request for quote and re-solicit using another procurement method. If in

your opinion the goods specified herein cannot be delivered under this dollar threshold, please notify the City’s Purchasing

Division via email.

1. Refer to this Request for Quote (RFQ) Number on all correspondences related to this RFQ.

2. Your Quote MUST comply the with the Instructions, Terms and Conditions, and Specifications contained herein.

3. Prices quoted are to be freight included or firm freight amount is to be listed.

4. Material markup shall not exceed industry standard for a municipality.

5. Any applicable travel should be portal (the Contractor location) to portal (City of North Port – one travel, not to our

facility and then again to any individual location of work.)

DEFINITIONS:

• Addenda: a written change to a solicitation.

• Contract: The submitted Quote forms signed by the Contractor, together with the complete quote solicitation and

any Purchase Order(s) furnished by the City shall constitute a binding contract.

• Contractor or Vendor: A general reference to any entity responding to this solicitation or performing under any

resulting Contract.

• Quote or Submittal: Any offer submitted in response to this RFQ, including all applicable forms.

• Quoter: One that submits a quote in response to this request for quote.

• Responsible: Refers to a quoter that has the capacity and capability to perform the work required under a Request

for Quote and is otherwise eligible for award.

• Responsive: Refers to a quote that contains no exceptions or deviations from the terms, conditions, provisions,

specifications, and drawings (if applicable) as set forth in the Request for Quote.

• Request for Quote (RFQ): This solicitation document, including any and all addenda.

• Solicitation: This written document requesting quotes from the marketplace.

TERMS AND CONDITIONS:

In the event of any conflict between the Terms and Conditions of this RFQ and the City’s Purchase Order Terms and Conditions

the following Terms and Conditions shall control:

Page 5 of 29

Request for Quote No. 2026-11

Commodity Codes

• NAICS 561730Landscaping Services

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