RFP for Annual Medical Evaluations

Project Information

Bid Title: RFP for Annual Medical Evaluations
Issuing Agency: City of Plano
Location: Texas
Published Date: Jul 24, 2026
Closing Date: Aug 19, 2026
Government Level: State & Local
Status: Closed
Ref. #: 2026-0351-XR
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number 2026-0351-XR (RFP for Annual Medical Evaluations)

Issue Date & Time 7/24/2026 07:30:01 AM (CT)

Close Date & Time 8/19/2026 02:00:00 PM (CT)

Question Cut Off Date 8/7/2026 05:00:00 PM (CT)

Notes
The City of Plano is seeking proposals from experienced and qualified professionals or organizations to provide Occupational Health Provider Services for the career civil service employees of Plano Fire-Rescue (“PFR”).

This project is estimated at $350,000 annually.

Questions must be submitted electronically through IonWave at planotx.ionwave.net. No questions will be answered over the phone or through email.

The preferred method for proposal submission is electronically through IonWave. If you choose to submit your bid/proposal in person, Procurement personnel will be available Mondays and Wednesdays between the hours of 10 a.m. and 2 p.m. The person delivering the bid/proposal must call (972) 941-7557 upon arrival during those hours and wait in the lobby for someone to meet them to receive their bid/proposal. Responses delivered in person are to be delivered in a sealed envelope to the Procurement Division at:

City of Plano Procurement Division

1520 K Avenue

Plano, TX 75074

Ph: (972) 941-7557

All responses are due prior to the published closing date and time. No late responses will be accepted.

Bids/Proposals will be opened, and the names of offerors read, on Thursday 8 /20/26, at 2:00 PM CT . The reading will take place at City H all. T abulations for these solicitations should be available on Ionwave within 48 hours of the opening. In some cases, they may be available earlier. We ask that you limit exposure by viewing tabulations electronically through IonWave, rather than attending at City Hall.

Time Critical Bid/Proposal Deliveries: The City of Plano cannot guarantee, due to internal procedures, that any bids/proposals sent via US mail will be picked up and delivered by the closing date and time. It is recommended that critical bid/proposal deliveries be made either electronically through IonWave or in person as described above. It is further recommended that users review all electronic response attachments to ensure the uploaded files are able to be downloaded and viewed. Instructions for this, if needed, can be found in the Supplier Bid Response Quick Tutorial online in Ionwave or by calling Ionwave Support at 844-226-3862. Responses or parts of a response whether hardcopy or electronic that cannot be viewed may deem your submittal as non-responsive. In addition, the City reserves the right to request clarification in such cases.

Contact Information

Name Carlos Martinez

Address 1520 K Avenue
3rd Floor Suite 370
Plano, TX 75074 USA

Phone 972 (941) 5157

Fax

Email camartinez@plano.gov

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 9398967

Bid Attachments

File Name Description File Size

2026-0351-XR RFP for Annual Medical Evaluations - Final.pdf (please login to view this document) Solicitation Document 312 KB 348172 7526025

Cost Sheet.xlsx (please login to view this document) Cost Sheet 33 KB 348172 7526027

General Terms and Conditions 3.16.2026.pdf (please login to view this document) General Terms and Conditions 194 KB 348172 7336490

Professional - General Profile (Medical Malpractice Coverage).pdf (please login to view this document) Insurance Requirements 759 KB 348172 7542139

Vendor Supplemental Information (Updated 9.13.24).pdf (please login to view this document) Vendor Supplemental Information 196 KB 348172 6228455

CIQ - Conflict of Interest Questionaire.pdf (please login to view this document) Conflict of Interest Questionnaire 101 KB 348172 2695001
Commodity Codes: NAICS 541611Administrative Management and General Management Consulting Services
NAICS 621111Offices of Physicians (except Mental Health Specialists)

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Type	Request for Proposal
Status	Issued
Number	2026-0351-XR (RFP for Annual Medical Evaluations)
Issue Date & Time	7/24/2026 07:30:01 AM (CT)
Close Date & Time	8/19/2026 02:00:00 PM (CT)
Question Cut Off Date	8/7/2026 05:00:00 PM (CT)
Notes	The City of Plano is seeking proposals from experienced and qualified professionals or organizations to provide Occupational Health Provider Services for the career civil service employees of Plano Fire-Rescue (“PFR”). This project is estimated at $350,000 annually. Questions must be submitted electronically through IonWave at planotx.ionwave.net. No questions will be answered over the phone or through email. The preferred method for proposal submission is electronically through IonWave. If you choose to submit your bid/proposal in person, Procurement personnel will be available Mondays and Wednesdays between the hours of 10 a.m. and 2 p.m. The person delivering the bid/proposal must call (972) 941-7557 upon arrival during those hours and wait in the lobby for someone to meet them to receive their bid/proposal. Responses delivered in person are to be delivered in a sealed envelope to the Procurement Division at: City of Plano Procurement Division 1520 K Avenue Plano, TX 75074 Ph: (972) 941-7557 All responses are due prior to the published closing date and time. No late responses will be accepted. Bids/Proposals will be opened, and the names of offerors read, on Thursday 8 /20/26, at 2:00 PM CT . The reading will take place at City H all. T abulations for these solicitations should be available on Ionwave within 48 hours of the opening. In some cases, they may be available earlier. We ask that you limit exposure by viewing tabulations electronically through IonWave, rather than attending at City Hall. Time Critical Bid/Proposal Deliveries: The City of Plano cannot guarantee, due to internal procedures, that any bids/proposals sent via US mail will be picked up and delivered by the closing date and time. It is recommended that critical bid/proposal deliveries be made either electronically through IonWave or in person as described above. It is further recommended that users review all electronic response attachments to ensure the uploaded files are able to be downloaded and viewed. Instructions for this, if needed, can be found in the Supplier Bid Response Quick Tutorial online in Ionwave or by calling Ionwave Support at 844-226-3862. Responses or parts of a response whether hardcopy or electronic that cannot be viewed may deem your submittal as non-responsive. In addition, the City reserves the right to request clarification in such cases.

Name	Carlos Martinez
Address	1520 K Avenue 3rd Floor Suite 370 Plano, TX 75074 USA
Phone	972 (941) 5157
Fax
Email	camartinez@plano.gov

RFP for Annual Medical Evaluations

Project Information

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