Project Information

Bid Title

Calculators, B26-1501

Issuing Agency

Oswego Boces

Location

New York

Published Date

Nov 12, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title	Bid Response Date	Bid Contract Period	Bid Packet	Addendum
Calculators, B26-1501	Wednesday, December 3, 2025 at 1:00 PM	2/1/2026-1/31/2027	B26-1501 Bid Packet B26-1501 Vendor Response Sheet

Attachment Preview

When submitting a sealed bid, please be sure to put the bid title and bid number on the outside envelope being mailed.

Please attach a completed W9 to your bid response.

Vendor:

Bid Contact:

Address:

Ordering Contact:

Ordering Address:

Phone #:

Fax #:

E-Mail:

Tax ID Number:

Ordering Phone #:

Ordering Fax #:

Ordering E-Mail:

Web-Site:

Center for Instruction, Technology & Innovation (CiTi)

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

(315) 963-4414 phone

www.CiTiboces.org

www.CiTiboces.org/cooperativepurchasing

Specification and Instructions for the Supply of

Calculators

Bid Number: B26-1501

Bid Contract Dates: February 1, 2026 to January 31, 2027

Date of Bid Opening: December 3, 2025 @ 1:00 p.m.

To be purchased by:

APW Central School District

Center for Instruction, Technology & Innovation (CiTi)

Central Square School District

Fulton City School District

Hannibal School District

Mexico Academy & Central School District

Oswego City School District

Phoenix School District

Pulaski Academy & Central School District

Sandy Creek Central School District

Cooperative CiTi Bid

Do not separate these sheets

Please refer all questions, in writing on the Bid Questions Form to:

Holly Cheeley, Bid Specialist

CooperativeBids@CiTiboces.org

179 County Route 64

Mexico, NY 13114

315-963-4414

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom

platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening

date and time to: CooperativeBids@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow

all visitor policy guidelines when present on CiTi property.

This is a Cooperative Bid involving the School Districts of: Altmar-

Parish-Williamstown CSD, Center for Instruction, Technology &

Innovation (CiTi), Central Square School District, Fulton City School

District, Hannibal School District, Mexico Academy & Central School

District, Oswego City School District, Phoenix School District,

Pulaski Academy & Central School District and Sandy Creek Central

School District.

Bidding Instructions and Special Conditions for

the Submission of Vendor Responses

1. Sealed bids for furnishing and delivery of items as required and

as outlined in these specifications prepared by CiTi are sought at

this time.

2. Copies of the specifications may be obtained by contacting Holly

Cheeley, Bid Specialist at the Business Office of the CiTi, 179

County Route 64, Mexico, New York 13114, by calling (315)

963-4414 or emailing CooperativeBids@CiTiboces.org

Bid opportunities and current bids are available electronically at

www.CiTiboces.org/cooperativepurchasing Bid specifications can

also be found online at BidNet Direct:

3. ALL questions with regard to this bid MUST be submitted in

writing. A form is included in this packet for this purpose.

Responses will be provided to all bidders in the form of an

addendum.

4. Please email the bid questionnaire form that is attached as part of

this bid proposal to the attention of the Bid Specialist at:

CooperativeBids@CiTiboces.org.

5. No questions will be entertained by any other means. All

questions must be submitted at least 7 business days prior to the

official bid opening. Questions received after this time may not

be addressed.

Accepting Sealed OR Electronic Bid

Submissions:

6. SEALED BIDS must be received via mail, postal or shipping

carrier at: CiTi, 179 County Route 64, Mexico, NY 13114 until,

but not later than 1:00 p.m. December 3, 2025. Sealed bid

envelopes can also be hand-delivered to CiTi’s Receiving

Department (Green Steel Building across the road from CiTi

main campus in Mexico). CiTi’s Receiving Department is open

Monday – Friday 7:00 a.m. to 3:00 p.m.

7. ELECTRONIC BIDS must be submitted via BidNet Direct no

later than 1:00 p.m. December 3, 2025. This is the ONLY

manner in which electronic submissions will be accepted.

8. Emailed or faxed bid responses are not acceptable.

B26-1501 Calculators

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

9. In the event that the CiTi Business Office is closed due to

unforeseen circumstances, the bid deadline will be extended to

the next business day when CiTi is open for business. The time

of day will remain 1:00 p.m.

10. A public bid opening will take place on December 3, 2025, at

1:00 p.m.

11. All public bid openings hosted by CiTi are made available

virtually via the Zoom platform. Bidders and members of the

public can join the live bid opening virtually by sending an email

request in advance of the opening date and time to:

CooperativeBids@CiTiboces.org. Bidders and members of the

public who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

12. For Sealed Bid Submissions: Bidders must supply signed hard

copies of their completed bids in a sealed envelope marked with

the name of the bidder and the bid number on the front of the

envelope to the address listed in the manner specified within the

Bid Documents. CiTi also strongly encourages the submission

of the bid pricing (in excel format) on either a CD or flash drive

along with the signed hard copies of all the required bid

documents. Please refer to the “Instructions for the

Submission of the Vendor Response Sheet” for information

on how to properly fill out the forms.

13. The CD or Flash Drive must be clearly labeled with the name of

the bid, the bid number, and the bidder’s name.

14. All express envelopes must be clearly marked with the words

“Sealed Bid Enclosed” on the front of the outside envelope. This

is important in assuring that the bid is delivered properly. The

sealed bid envelope must be included in the express envelope.

15. For Electronic Bid Submissions: Bidders must supply a signed

photocopy of the bid forms and a completed vendor response

sheet (in excel format) via BidNet Direct. Please refer to the

“Instructions for the Submission of the Vendor Response

Sheet” for information on how to properly fill out the forms.

16. The proposal as presented shall remain valid for a minimum

period of sixty days (60) from the date of bid opening.

17. Bidder must insert the price per unit as specified and the price

extension accordingly against each item bid. In the event of a

discrepancy between the unit price and the extension, the unit

price will govern. Prices shall be extended in decimals, not

fractions.

18. In order to ascertain that bid items conform to the specifications,

vendors should provide the CiTi with stock numbers for

reference during the analysis process. If the CiTi is unable to

verify that the item bid conforms to the specifications through a

catalog, website or cut sheets, the CiTi reserves the right to reject

that item bid.

Bid Information, Instructions and Special Conditions, Page 1 of 3

B26-1501 Calculators

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

19. BIDDERS PLEASE NOTE: The words "Or Equivalent" shall

be considered as added to each specification, except in instances

where “ONLY” or “NO SUB” is stated. The CiTi reserves the

right to request samples of items where an equivalent is bid. It is

the responsibility of the bidder to notify the CiTi when such

substitutions are incorporated. Please note any substitutions

on the bid form. Please indicate your Catalog/Vendor Item

Number in the space provided on the electronic bid form.

Vendors may be required to send catalogs to the School

Districts if requested.

20. A vendor’s website link to the vendor’s ‘up to date’ online

catalog may be accepted. The vendor’s catalog/item number

must correlate to the item being bid to verify conformity to the

item specification. A bid item will not be accepted if the

vendor’s catalog/item number does not provide or link to the

item’s information as a bid.

21. If the vendor is offering a substitute item with the same

packaging as the items specified, the vendor shall provide the

substitute information as well as the packaging information. The

bid software will not recognize the vendor’s substitute offer if

the packaging information is not provided and will not

evaluate the bidders pricing for that item. Failure to provide

packaging information with a substituted item will result in

the rejection of the bid item.

22. The bidder shall not change or provide the bid sheets in a

different format than the one provided. Any change in the

electronic format will prevent the CD or travel drive from being

read by the bid evaluation software and therefore will result in

the rejection of the bidders’ submittal.

23. The following three (3) forms are included herein and form a part

of this bid proposal: 1. Bid Proposal Certifications (Non-

Collusion Bidding Certification and Conflict of Interest

Certification). 2. Exceptions or Limitations/Acknowledgement of

Terms and Conditions. 3. Iran Divestment Act Certificate of

Compliance. Failure to fully execute these three (3) statements

will constitute grounds for rejection of a bid submission.

24. The bidder shall state the discount that will be allowed in the

School Districts for prompt payment. In the absence of such a

stated discount, a payment will be made approximately thirty

days (30) after receipt of materials and invoice.

25. All bids are to be on the basis of delivery prepaid to destination.

26. The CiTi reserves the right to waive any informality on bids

received.

27. The CiTi reserves the right to reject any or all bids and to re-

advertise.

Orders and Delivery

28. Each participating School District will prepare its own individual

Purchase Order for its respective share of the bid. Quantities

listed on the bid are from the school districts listed as active

participants.

29. Delivery is to be made to multiple locations in each School

District. The Purchase Order shall designate the place of delivery.

30. Invoices shall be presented to each School District for the

quantities ordered as per the Purchase Order.

31. Purchases made by the School Districts because they are

governmental agencies are not subject to any sales tax.

32. Delivery is to be made within 30 days ARO. Partial shipments

will be expected if the full shipment cannot be made within 30

days of a purchase order being received. Payment for a partial

shipment will be made upon receipt of the invoice for the items

delivered.

33. It is expected that any items bid with expiration dates will not

expire until after the conclusion of the bid contract. Any items

received by the districts that expire before the conclusion of the

bid contract will be returned to the vendor at the vendor’s

expense and will be credited or replaced at no additional cost to

the school.

34. A MATERIAL SAFETY DATA SHEET must accompany each

bid item delivered containing a Chemical Substance. Failure to

include these requisite data sheets will prohibit the processing of

payment.

35. After receipt of an order, the vendor agrees to call the district

within three working days, concerning any out of stock items, or

defect in the purchase order. If a district is forced to purchase out

of stock items or items not meeting specifications from another

vendor, the difference must be paid by the original vendor.

36. During the scheduled delivery times, the vendor agrees to remove

all damaged cases that are visible and all products that are found

damaged upon opening, or products which do not meet

specifications.

37. Pertinent information: Damaged goods not removed by the

vendor, as stated, will be regarded as abandoned and the district

shall have the right to dispose of them as its own property. This

condition addresses the following concerns:

a. Damaged cases discovered during and after delivery

b. Products that do not meet specifications

c. Storage of such items

d. Ownership of such items

38. In any of the situations mentioned, the vendor is required to pick

up damaged goods at the time of delivery and immediately issue

credit. Additionally, if the discrepancies are not noted until after

receipt of the goods, the vendor agrees to pick up the items on the

next delivery. In either event, if the vendor does not adhere to

these terms, the district gains title to the property and needs only

to maintain a record of the delivery date and the item codes to be

entitled to credit.

Bid Information, Instructions and Special Conditions, Page 2 of 3

Force Majeure

39. The successful bidder shall not be held responsible for any

losses resulting if the fulfillment of the terms of the contract

shall be delayed or prevented by wars, acts of public enemies,

strikes, fires, acts of God, or for any other acts not within

control of the successful bidder and which by the exercise of

reasonable diligence he/she is unable to prevent.

40. Products and quantities listed on the bid are CiTi’s best

estimate based on the projected instructional plan for CiTi and

participating school districts. If CiTi or the participating school

districts’ instructional plans change due to unforeseen and/or a

force majeure event, the actual quantities purchased might also

change.

Award

41. Notice of Award shall be made to the successful bidder within

sixty days (60) from the date of bid opening. The award for this

bid will take place at the January 21, 2026, CiTi Board

Meeting.

42. The bid award will be in a line-by-line manner or by

subcategory method.

43. Vendors may not be considered for an award if there are not a

substantial amount of items or value of items to be awarded to

the vendor and/or where an award of these items would result in

the ordering members processing purchase orders amounting to

$25.00 or less, or where the minimum ordering amount cannot

be met.

44. The CiTi/School District and the vendor will submit all

complaints in writing to the appropriate party(s) within four (4)

days of occurrence of any incident. The CiTi Cooperative

Bidding Office will maintain a file of all complaints that are

submitted from both the CiTi/School District and the vendor.

45. This will be an annual bid. The bid period will be from 02-01-

26 to 01-31-27.

46. Failure to adhere to these instructions will constitute

grounds for rejection of the bid.

B26-1501 Calculators

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

Bid Information, Instructions and Special Conditions, Page 3 of 3

Center for Instruction,

Technology & Innovation

A Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

GENERAL CONDITIONS

(For the Purchase of Materials, Supplies,

Equipment, and Services)

All invitations to bid issued by the above

named Board of Cooperative Educational

Services will bind bidders and successful

bidders to the conditions and requirements

set forth in these general conditions, and

such conditions shall form an integral part

of each purchase contract awarded by the

Center for Instruction, Technology &

Innovation (CiTi).

DEFINITIONS

“CiTi” Shall be the legal designation of the

Oswego County Board of Cooperative

Educational Services/ Center for Instruction,

Technology & Innovation.

“School District” Shall be the legal

designation of the district.

“Notice to Bidders” A formal statement,

which, when issued by CiTi, constitutes an

invitation to bid on the materials, supplies

and equipment described by the

specifications

“Board” The Board of Cooperative

Education Services Board of Education.

“Bid” An offer to furnish materials,

supplies, and/or equipment in accordance

with the invitation to bid, the general

conditions, special instructions, and the

specifications.

“Bid Offer” The form on which the

vendor/bidder submits his bid.

“Bidder” A company, corporation or

individual submitting a bid.

“Contract” A notice to the successful

bidder by the issuance of a purchase order,

all documents relating to the transaction,

including but not limited to, the bid offer of

the successful bidder, notice to bidders,

general information, general conditions,

specifications, notice of award, bid proposal

certifications; a formal document signed by

the successful bidder and CiTi

representative.

“Successful Bidder” Any bidder to whom

an award is made by CiTi.

“Contractor” Any bidder to whom a

contract award is made by the Board of

Cooperative Education Services.

“Specifications” defined as the description

of materials, supplies, equipment, and/or

services, including the conditions for its

purchase.

BIDS

1. The date, time, and place of bid opening

will be given in the Notice to Bidders.

2. All bids must be submitted on bid forms,

if provided, and in accordance with

instructions provided.

3. All bids received after the time stated in

the Notice to Bidders may not be considered

and will be returned unopened to the bidder.

The bidder assumes the risk of any delay in

the mail or in the handling of the mail by

employees of CiTi. Whether sent by mail or

by means of personal delivery, the bidder

assumes responsibility for having his/her

bid deposited on time at the place specified.

4. All information required by Notice to

Bidders, General Conditions, Specifications,

and Bid Offer, in connection with each item

against which a bid is submitted, must be

given to constitute a regular bid.

5. The Non-Collusive Bidding Certification

must be included with each bid as required

by General Municipal Law, Section 103-d.

6. The submission of a bid will be construed

to mean that the bidder is fully informed as

to the extent and character of the supplies,

materials, or equipment required and a

representation that the bidder can furnish

the supplies, materials, or equipment

satisfactorily in complete compliance with

the specifications.

7. No alteration, erasure, or addition is to be

made in the typewritten, printed, or

electronic matter. Deviations from the

specifications must be set forth in space

provided in bid for this purpose.

8. Prices and information required should be

typewritten for legibility. Illegible or vague

bids may be rejected. All signatures must be

written. Facsimile, printed, or typewritten

signatures are not acceptable.

9. Sales to school districts are not affected

by any fair trade agreements. (General

Business Law, Sec. 369-a, Sub. 3)

10. No charge will be allowed for Federal,

State or municipal sales and excise taxes

since the school districts and CiTi are

exempt from such taxes. The price bid shall

be net and shall not include the amount of

any such tax.

11. In all specifications, the words “or

equal” are understood after each article

giving manufacturer’s name or catalog

reference, or on any patented article. The

decision of the school district as to whether

an alternate or substitution is in fact “equal”

shall be final. If bidding on items other than

those specified, bidder must provide in

every instance the trade designation of the

article, manufacturer’s name, and detailed

specifications of item he proposes to

furnish. Otherwise, bid will be construed as

submitted on the identical item as specified.

12. Bids on equipment must be on standard

new equipment, of latest model, and in

current production, unless otherwise

specified.

13. All regularly manufactured stock

electrical items must bear the label of the

Underwriters’ Laboratories, Inc.

14. When bids are requested on a lump sum

basis, bidder must bid on each item in the

lump sum group. A bidder desiring to bid

“no charge” on an item in a group must so

indicate; otherwise, bid for the group may

be rejected.

15. All prices quoted must be “per unit” as

specified; e.g., do not quote “per case”

when “per dozen” is requested; otherwise

bid may be rejected.

16. Bidder must insert the price per unit and

the extensions against each item in his bid.

In the event of a discrepancy between the

unit price and the extension, the unit price

will govern. Prices shall be extended in

decimals, not fractions. In the case of

electronic filing via CD, diskette or travel

drive of a bid response form, the electronic

data will take precedence over any written

or printed material submitted with the bid

packet.

17. Prices shall be net; including

transportation and delivery charges fully

prepaid by the successful bidder to

destination indicated in the instructions to

bidders. If award is made on any other

basis, transportation charges must be

prepaid by the successful bidder and added

to the invoice as a separate item. In any

case, title shall not pass until items have

been delivered and accepted.

General Conditions - Page 1 of 5

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