Project Information

Bid Title

RFQ 26-452- Written System Specifications

Issuing Agency

County of Pender

Location

North Carolina

Published Date

May 27, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ 26-452- Written System Specifications
Category:	General Bids
Status:	Open

Description: Pender County Utilities (PCU) currently owns and operates the water utilities across Pender County, along with several smaller wastewater conveyance networks in the central and northern portions of the County. PCU does utilize a set of standards for water utility design and construction consisting of specifications, details, and standard notes. These standards were previously updated in October 2023. PCU currently does not utilize a set of standards for wastewater utility design, and typically relies on their consultant to prepare these design elements using standards developed by outside resources. PCU has requested proposals to provide updates to their existing water specifications, details, and general notes, and to assist in getting a set of design and construction standards developed for their wastewater infrastructure. The following water infrastructure standards will be reviewed and updated: • Technical Specifications, including Standard Material Specification Manual • Drawing Details • General Notes The following water infrastructure elements will be evaluated: • Water Distribution Pipelines • Skid-Mounted Booster Stations The following wastewater infrastructure standards will be developed and presented to PCU: • Technical Specifications, including Standard Material Specification Manual • Drawing Details • General Notes The following wastewater infrastructure elements will be evaluated: • Sanitary Sewer Pipelines (Gravity and Force Main) • Duplex Submersible Lift Stations At this time, it is not anticipated that the Pender County Utilities Water and Sewer Ordinance, amended in March 2017, will need to be updated. Publication Date/Time: 5/27/2026 12:00 AM Closing Date/Time: 6/25/2026 3:00 PM Related Documents: RFQ 26-452 - Written System Specifications

Attachment Preview

REQUEST FOR QUALIFICATIONS

Pender County Finance

PO Box 1578

805 S. Walker Street

Burgaw, NC 28425

Written System Specifications

RFQ# 26-452

Issued:

Responses Due:

05/28/2026

06/25/2026 at 3:00pm

Contact:

Phone:

Email:

Margaret Blue, Finance Director

910.259.1282

purchasing@pendercountync.gov

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CONTENTS

GENERAL INFORMATION .............................................................................................................................. 2

SCHEDULE ..................................................................................................................................................... 3

INSTRUCTIONS .............................................................................................................................................. 3

OVERVIEW..................................................................................................................................................... 4

SCOPE OF SERVICES ...................................................................................................................................... 5

ADDITIONAL REQUIREMENTS ....................................................................................................................... 6

RFQ PROVISIONS........................................................................................................................................... 7

TERMS AND CONDITIONS ............................................................................................................................. 9

EVALUATION AND SELECTION .................................................................................................................... 10

GENERAL INFORMATION

Pursuant to N.C. G.S. 143-64.31, Pender County Government is seeking Statements of

Qualifications (“SOQ”) from a firm to conduct the professional services as described in the Scope

of Services section of this Request for Qualifications (“RFQ”).

Pender County Government will be accepting responses from experienced firms interested in

providing these services according to the schedule and instructions to follow. A written record

of all questions and answers will be provided by email to all Proposers who have notified the

County of their intent to submit a Statement of Qualifications, as well as on the County website.

Questions about this RFQ shall be directed to Margaret Blue, Finance Director,

purchasing@pendercountync.gov. Answers to questions will be provided via an addendum as

soon as possible thereafter. Firms who intend to respond to this RFQ, may provide an email

address for updates as a courtesy. However, Proposers are ultimately responsible for monitoring

the Pender County website for Addenda. Submissions must be sealed. There will not be a public

bid opening.

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SCHEDULE

Advertisement of RFQ

May 28, 2026

Deadline for Questions

June 19, 2026 by 3:00pm

Deadline for receipt of SOQs

June 25, 2026 by 3:00pm

Interviews (if needed)

June 26, 2026

Board of Commissioners Meeting July 13, 2026

Desired Effective Date

Negotiations complete prior to BOCC meeting

County reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.

ADDRESS

Pender County Finance Department

ATTN: Margaret Blue, Finance Director

By Mail: PO Box 1578, Burgaw NC 28425

By Courier: 805 S. Walker Street, Burgaw NC 28425

Electronic copy: purchasing@pendercountync.gov

INSTRUCTIONS

This RFQ and related documents may be obtained on the County website at

www.pendercountync.gov. Click on “I Want To…”, scroll down to “Open RFQ’s and Bids”. SOQ

should be presented in the general format specified below:

1. Introduction: Description of the professional qualifications of the firm and staff proposed for

the assessment services. Clearly indicate each staff members’ role in the project. Include

information about the firm’s professional registration in North Carolina.

2. Work Plan: A detailed description of the services to be provided and schedule of estimated

timeframes for implementation/provision of those services.

3. References: A brief description of at least 3-5 projects that are similar in scope and size. For

each project listed, please include the name of the entity and the name and contact information

for personnel who would be familiar with the work performed. Preference is to list similar North

Carolina projects first.

4. Fee Schedule: Breakdown of potential fixed and/or variable costs to be incurred for these

services.

SOQs should be submitted bound, using standard paper, and sections should be appropriately

labeled for easy reference. Proposers must provide one original bound and one electronic

submission. The hard copy submission must be received at the address above prior to the

deadline for consideration. The electronic proposal may be provided on a USB drive or emailed

to purchasing@pendercountync.gov. Any proposals received after the deadline will not be

considered and shall be retained as documentation for the RFQ file. Pender County encourages

all qualified businesses, including DBE, Minority, and Women owned and operated businesses

to respond to this RFQ.

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OVERVIEW

Pender County Utilities (PCU) currently owns and operates the water utilities across Pender

County, along with several smaller wastewater conveyance networks in the central and northern

portions of the County. PCU does utilize a set of standards for water utility design and

construction consisting of specifications, details, and standard notes. These standards were

previously updated in October 2023. PCU currently does not utilize a set of standards for

wastewater utility design, and typically relies on their consultant to prepare these design

elements using standards developed by outside resources. PCU has requested proposals to

provide updates to their existing water specifications, details, and general notes, and to assist in

getting a set of design and construction standards developed for their wastewater infrastructure.

The following water infrastructure standards will be reviewed and updated:

• Technical Specifications, including Standard Material Specification Manual

• Drawing Details

• General Notes

The following water infrastructure elements will be evaluated:

• Water Distribution Pipelines

• Skid-Mounted Booster Stations

The following wastewater infrastructure standards will be developed and presented to PCU:

• Technical Specifications, including Standard Material Specification Manual

• Drawing Details

• General Notes

The following wastewater infrastructure elements will be evaluated:

• Sanitary Sewer Pipelines (Gravity and Force Main)

• Duplex Submersible Lift Stations

At this time, it is not anticipated that the Pender County Utilities Water and Sewer Ordinance,

amended in March 2017, will need to be updated.

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SCOPE OF SERVICES

Task 1: Initial Scoping Meeting, Field Reconnaissance, and Site Evaluations

Task 1.1: Coordinate and attend an in-person scoping meeting with staff from Pender County

Utilities to discuss existing standards in place for water and wastewater utility design and

construction. Staff from PCU will include representatives from Engineering, Operations and

Maintenance. The following items will be addressed in this meeting:

a) Design and construction lessons learned

b) Operation and maintenance challenges and specific preferences

c) Common design practices from nearby utilities

d) Review of standard material preferences

Task 1.2: Accompany representatives from PCU on site visits to existing facilities to observe the

as-constructed site conditions of these facilities. The following items will be noted during these

meetings:

a) General site and facility layout

b) Access to equipment

c) Power and control panel rack layout

d) SCADA / Telemetry

e) Site security

Task 2: Update Water and Wastewater Utility Standards

Task 2.1: Coordinate and prepare revisions to Technical Specifications, Drawing Details, and

General Notes. Revisions will be based on items of concern identified during the Task 1 scope

performed. Prior to making revisions to the utility standards, the Consultant will prepare and

submit a detailed list of proposed revisions to water standards and proposed wastewater

standards. The Consultant will meet in-person with PCU staff to review the proposed revisions

and standards. Only revisions and standards agreed upon by PCU will be advanced to the design

guidelines.

Task 2.2: Prepare and submit draft revisions to the utility standards for review and consideration.

It is assumed that in-person workshops will be held with PCU staff to review the proposed

revisions and gather feedback on any changes.

Task 2.3: Provide final versions to PCU of the technical specifications and standard material

specifications in PDF and Microsoft Word formats. Provide final versions to PCU of the drawing

details and general notes in PDF and AutoCAD formats.

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