Project Information

Bid Title

Food Truck Vendors - Parks and Facilities

Issuing Agency

City of Blue Springs

Location

Missouri

Published Date

Nov 7, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Food Truck Vendors - Parks and Facilities
Category:	Parks & Recreation Equipment and Services
Status:	Open

Description: The City of Blue Springs is seeking proposals from qualified vendors to provide concession operations at Various Blue Springs Parks, specifically Burrus Old Mill Park throughout the year. Publication Date/Time: 11/7/2025 12:00 AM Closing Date/Time: 11/21/2025 1:00 PM Related Documents: RFP Food Trucks Example Contract

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City of Blue Springs, Missouri

Request for Proposals

Food Truck Vendor Contracts – Parks and Facilities

Posted November 7, 2025

Submittal Deadline

1pm, November 21, 2025

Any questions regarding this Request for Proposal shall be submitted to

Mary Herrington, Assistant Director – Recreation Services

by email at mherrington@bluespringsgov.com

or by phone at816-228-0237

Food Truck Vendor – Parks and Facilities

Table of Contents

Notice to Bidders ......................................................................................................................... 3

Request for Proposals................................................................................................................. 5

Checklist........................................................................................................................................ 7

FORM A: Proposal Pricing ....................................................................................................... 8

FORM B: Experience/References........................................................................................... 9

FORM C: Disclosures .............................................................................................................. 11

FORM D: Proposal Validity and Commitment to Sign Contract .................................... 12

Contract....................................................................................................................................... 12

Food Truck Vendor – Parks and Facilities

Notice to Bidders

Sealed proposals will be received by the Assistant Director – Recreation Services of the City

of Blue Springs at the Carson Ross Community Recreation Complex, 425 NE Mock Ave, Blue

Springs, Missouri, 64014 until 1:00 pm CST, on November 21, 2025, at which time bidding

will be closed. In accordance with the Missouri Sunshine Law, RSMo 610.021., proposals will

be opened on said date and time and only the bidder name and base proposal price will be

read aloud. All other documents will be checked for responsiveness after Bid opening.

In the event it should be necessary to revise any portion of this RFP, addenda will be provided

to all Contractors who received the original RFP from the City of Blue Springs as well as

posted on the City’s website under bid postings. This does not relieve the submitting

Contractor the responsibility of regularly checking the City website listed below for updates

regarding any addenda associated with this proposal request. Addenda are available on our

website at: www.bluesringsgov.com/bids.aspx. All companies shall be licensed, insured, and

bonded and shall provide satisfactory evidence to the City that they have previously

performed/provided the types of services as specified below.

The specific locations of the work to be done shall be contained in the special provisions

section of the bid document. The Contractor shall bid on all work.

All equipment, materials, and workmanship must be in accordance with the Specifications

and other Contract Documents.

All wages paid for work under this contract shall comply with the requirements of the

prevailing wage law of the State of Missouri, Missouri Public Law 294, Sec. 290.210 through

290.340, RSMo 1969, as amended.

Pursuant to 610.021 RSMo Item 12, all documents within a request for proposal will become

open record to the public upon a negotiated contract being executed. All documents within

a request for bid become open record as soon as the bid is opened. Bidders and proposers

should be aware that all documents within a submittal will become open records.

The City reserves the right to reject any or all proposals and to waive informalities or

deficiencies therein to negotiate with any or all bidders or others for more favorable terms

or prices and to award a contract to other than the bidder submitting the lowest cost bid

proposal with or without negotiation and to determine which is the lowest, best, and most

responsive to accept, at its option, any alternates and to approve the bond.

In no event shall the City be liable to the Contractor for special, indirect, or consequential

damages. The maximum liability of the City shall be limited to the amount of money to be

paid or received by the City under this Contract.

Food Truck Vendor – Parks and Facilities

The Contractor shall defend, indemnify, and hold the City and its elected or appointed

officials, officers, employees, and agents harmless from and against all actual claims and

alleged claims and all damages, including but not limited to losses, liabilities, costs, expenses

and attorney fees arising out of personal injuries, including illness or death, and damage to,

or destruction of, property, which are caused by the Contractor or the Contractor’s agents,

employees, sub-contractors or by others for whom Contractor is liable arising out of or in

any way connected with or resulting from, performance of, or failure to perform, this

contract, regardless of whether or not caused in part by any act or omission of City, its

elected or appointed officials, officers, employees or agents. Contractor affirms that it has

had the opportunity to recover the costs of the liability insurance required in this Contract in

its Contract price.

The Contractor shall indemnify and hold the City harmless from all wages or overtime

compensation due its employees in rendering services pursuant to this contract, including

payment of reasonable attorneys' fees and costs in the defense of any claim made under the

Fair Labor Standards Act, the Missouri Prevailing Wage Law, or any other federal or state law.

The indemnification obligations of Contractor hereunder shall not be limited by any

limitations as to the amount or type of damages, compensation, or benefits payable by or

for the Contractor, under any federal or state law, to any person asserting the claim against

City, its elected or appointed officials, officers, agents and employees, for which

indemnification is sought.

The indemnification obligations herein shall not negate, abridge, or reduce in any way any

additional indemnification rights of the City, its elected or appointed officials, officers, agents

and employees, which are otherwise available under statute, or in law or equity.

All the provisions in this RFP, which becomes part of the Agreement, are subject to the terms

of Missouri Sovereign Immunity as set forth in section 537.610.2 and 537.610.5 of the

Missouri Revised Statutes. Further, this Contract is not intended to act as a waiver or

limitation of City, or any of its officer’s, agent’s

Food Truck Vendor – Parks and Facilities

Request for Proposals

I.

INTRODUCTION

The City of Blue Springs, Missouri (hereafter referred to as “the City”) is seeking

proposals from qualified vendors to provide concession options at various Blue Springs

Parks, specifically Burrus Old Mill Park throughout the year.

This RFP provides prospective companies with sufficient information to enable them

to prepare and submit proposals for consideration by the City to satisfy the needs as

outlined in the scope of services.

II. SCOPE OF WORK

Vendor will secure the rights to sell concession items at various parks within Blue Springs,

specifically Burrus Old Mill Park. Selected vendor will work with the Assistant Director –

Recreation Services to schedule the days and times the vendor is allowed to sell.

III. PROPOSED TIMELINE

The following dates and times are subject to change:

RFP Schedule

Issue RFP

Deadline for questions

Proposals due

Evaluation

Notification of award

Date and Time

NOVEMBER 7, 2025

NOVEMBER 14, 2025

NOVEMBER 21, 2025

NOVEMBER 24, 2025

NOVEMBER 28, 2025

IV. QUALIFICATIONS OF RESPONDENTS

Respondents to this request shall be able to demonstrate ability to comply with

the following minimum requirements:

A. Vendor must provide bid proposal form, including percentage of monthly

sales in words, then numbers.

B. Must be complaint with all Jackson County Health Department codes and

regulations, including all necessary food permits and inspections.

C. Must obtain a business license within the City of Blue Springs.

Food Truck Vendor – Parks and Facilities

Commodity Codes

• NAICS 722310Food Service Contractors

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