Project Information

Bid Title

Invitation to Bid: San Miguel County Road Assessment and Inventory Software

Issuing Agency

San Miguel County

Location

Colorado

Published Date

Mar 20, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Invitation to Bid: San Miguel County Road Assessment and Inventory Software
Category:	Road & Bridge
Status:	Open
Bid Recipient:	roadbridge@sanmiguelcountyco.gov

Description: Invitation to Bid (ITB) for San Miguel County Road Assessment and Inventory Software San Miguel County Road and Bridge is currently looking for products or services to analyze, document and track road conditions, levels of distress, striping and surface markings, signs, guardrails and other County infrastructure within the Road Right-of-Way of our County Road System. Scope of Work and Deliverables San Miguel County is requesting bids from vendors that provide services or products to gather and track the aforementioned information and data for 62.714 miles of paved surface roads and 304.556 miles of improved gravel surface roads in our system. Milestone Proposed Dates ITB Issued 3/19/2026 Proposal Due 4/2/2026 at 5:00 p.m. Mountain Time Notification of Selection (Tentative) 4/3/2026 by 4:30 p.m. Mountain Time Contract (Tentative) 4/6/2026 Project Kickoff (TBD) All dates are subject to change at the discretion of the County. Inquiries Inquiries or questions regarding the contents and requirements of the ITB will be accepted only in written electronic form. Inquiries can be emailed to For security reasons, you must enable JavaScript to view this E-mail address. using the subject line “Road Assessment and Inventory Software Bid”. The deadline for inquiries is 3/27/2026 at 5:00 p.m. Mountain Standard Time, after which no further inquiries will be addressed. Responses will be posted by 3/31/2026, no later than 3:00 p.m. Mountain Time. Substantive requests for information received may be responded to in writing by the County in the form of an addendum to this ITB and sent to all recipients of the ITB. Publication Date/Time: 3/19/2026 12:00 AM Closing Date/Time: 4/2/2026 5:00 PM Related Documents: Invitation to Bid (ITB) - Road Assessment and Inventory Software (PDF)

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Invitation to Bid (ITB) for San Miguel County

Road Assessment and Inventory Software

Invitation to Bid issued: 3/19/2026

Responses due: 4/2/2026

1120 Summit Street

P.O. Box 426

Norwood, CO 81423

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1. Invitation to Bid

San Miguel County Road and Bridge is currently looking for products or services to analyze,

document and track road conditions, levels of distress, striping and surface markings, signs,

guardrails and other County infrastructure within the Road Right-of-Way of our County Road

System.

2. Scope of Work and Deliverables

San Miguel County is requesting bids from vendors that provide services or products to gather

and track the aforementioned information and data for 62.714 miles of paved surface roads and

304.556 miles of improved gravel surface roads in our system.

3. Milestone Proposed Dates

● ITB Issued 3/19/2026

● Proposal Due 4/2/2026 at 5:00 p.m. Mountain Time

● Notification of Selection (Tentative) 4/3/2026 by 4:30 p.m. Mountain Time

● Contract (Tentative) 4/6/2026

● Project Kickoff (TBD)

All dates are subject to change at the discretion of the County.

4. Inquiries

Inquiries or questions regarding the contents and requirements of the ITB will be accepted only

in written electronic form. Inquiries can be emailed to roadbridge@sanmiguelcountyco.gov

using the subject line “Road Assessment and Inventory Software Bid”. The deadline for inquiries

is 3/27/2026 at 5:00 p.m. Mountain Standard Time, after which no further inquiries will be

addressed. Responses will be posted by 3/31/2026, no later than 3:00 p.m. Mountain Time.

Substantive requests for information received may be responded to in writing by the County in

the form of an addendum to this ITB and sent to all recipients of the ITB.

5. Proposal Requirements

● Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope

of Work and Deliverables, including each of the tasks outlined in the scope of work.

6. Proposal Submission

The proposals must be submitted by 4/2/2026 at 5:00 p.m. Mountain Time. Late proposals will

not be accepted. It is the Consultant’s responsibility to see that the Proposal is received at the

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proper time. The County is not responsible for delayed deliveries due to connectivity problems.

The time the proposal is logged as received in the County’s email system shall determine the

official time received. Please submit an electronic copy of the proposal to the attention of: Road

and Bridge at roadbridge@sanmiguelcountyco.gov with subject heading “ITB Response for

Road Assessment and Inventory Software Bid”

7. Agreement for Services

The contractor shall review and execute the Professional Services Agreement contract prior to

beginning work. Upon award, this contract will define the project, the term and services to be

performed. This is a legal-binding document between the contractor and San Miguel County. A

draft Professional Services Agreement is attached for your review.

8. Bidding Documents

ITB packages may be obtained by accessing the details on the San Miguel County website

https://www.sanmiguelcountyco.gov/Bids.aspx or contacting the Road and Bridge Department.

9. San Miguel County Contact Information

Please contact for any questions:

Road & Bridge

San Miguel County

1120 Summit Street

Norwood, CO 81423

Office phone: (970)327-4835

roadbridge@sanmiguelcountyco.gov

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Agreement For Professional Services

Project: _______

Contractor Name: _______

Location: _______

San Miguel County (the “County”) wishes to engage the services of an independent contractor.

The undersigned contractor (“Contractor”) has agreed to provide such services, as an

independent contractor, in return for the compensation stated herein. Contractor has read and

agrees to the terms and conditions stated herein.

Be it Agreed as Follows:

1. Contract Documents:

The “Contract Documents” shall consist of the following: (add or subtract documents as needed)

a) this Agreement;

b) the Bid/RFP Package as Exhibit A;

c) Contractor’s Proposal as Exhibit B;

d) Certificate of Insurance and Endorsement as Exhibit C; and

e) Contractor’s W-9 as Exhibit D; and

f) Copy of Professional License/Certification as Exhibit E (if applicable).

2. Description of Services:

Contractor warrants that it is fully qualified to perform the below-described Services and shall

perform the Services following generally recognized professional practices and standards of

Contractor’s profession, to the reasonable satisfaction of the County, and in strict accordance

with the provisions of the Contract Documents. No adjustment or modification of the Contract

Documents shall be allowed for any misunderstanding of the Services or of the terms and

provisions contained in the Contract Documents. Services shall include: (add information as

needed of reference “see Statement of Work as Exhibit A”)

_______

3. Compensation:

San Miguel County agrees to pay _______.

Invoices must be submitted to and approved by the County Representative designated in the

“Authorized Representative” paragraph herein and delivered to the San Miguel County Finance

Office. Approved invoices that are received by the Finance Office before the 1st day of the month

will be paid on the tenth day of the month; invoices received in the Finance Office on the 2nd

through the 10th day of the month will be paid on the 20th day of the month; invoices received on the

11th through the 20th day of the month will be paid on the last working day of the month. Payment

PSA Rev March 2026

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of invoices does not constitute final acceptance of work, nor shall it be construed as a waiver by the

County of any of its rights as may be provided by law.

Contractor represents and warrants that the prices, charges, or fees outlined in this Agreement (on

the whole) are at least as favorable as the prices, charges, or fees Contractor charges (on the whole)

to other of its customers/clients for the same or substantially similar services provided under the

same or similar circumstances, terms, and conditions. If Contractor agrees or contracts with other

customers/clients similarly situated during the term of this Agreement, and offers or agrees to a

financial term more favorable than those set forth herein (on the whole), Contractor agrees that it

will reduce the prices, charges, or fees charged to the County concerning the products/services

hereunder to the most favorable rates received by those other customers/clients.

4. Term of Agreement:

This Agreement is effective as of _________, 20____. The term of this Agreement expires

_______. (modify as needed).

5. Authorized Representatives:

The County designates _______ as the County Representative under this Agreement. Contractor

designates _______ as the Contractor Representative. Said Representatives shall have the authority

to bind the parties concerning the Services. The County Representative or the County

Representative’s agent shall have access to the worksite and/or review Contractor’s work at all times

and as necessary to assure the Contactor’s satisfactory performance under this Agreement. The

Contractor Representative shall also be responsible for advising the County Representative of the

status of the Services and agrees to take direction only from the County Representative and to

comply promptly and fully with the reasonable requests and directives issued by the County

Representative from time to time. The County may change its representative at any time by giving

Notice to Contractor as set forth herein. Contractor shall not replace the Contractor Representative

unless: (a) the County requests a replacement or (b) Contractor terminates the employment of the

Contractor Representative and provides a satisfactory substitute. The County must approve the

substitute Contractor Representative, and, if no substitute is acceptable, the County may terminate

this Agreement.

6. Approval and Acceptance of Services:

The County Representative shall be the sole judge of the acceptability of the Services by the

Contractor and the sufficiency of any supporting data submitted by the Contractor. If at the sole

discretion of the County conferences with Contractor are necessary or desirable to explain or correct

Services, Contractor shall make no additional charge for time or costs for attendance as such

conference or for making the required explanations or corrections.

7. Independent Contractor:

The parties agree that the relationship created by this Agreement is that of an employer-independent

contractor. Contractor is not an employee of San Miguel County and is not entitled to any benefits

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Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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