Project Information

Bid Title

Installation Services for Public Safety Two-Way Radios

Issuing Agency

City of Pasadena

Location

California

Published Date

Jul 23, 2026

Closing Date

Aug 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-IFB-LM-0416

Original Source

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Bid Documents

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Project Description

Project ID: 2026-IFB-LM-0416

Title: Installation Services for Public Safety Two-Way Radios

Addenda: 0

Release Date: 7/23/2026

Due Date: 8/13/2026

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Installation Services for Public Safety Two-Way Radios

Competitive Bid

Information Technology Department

811213

Project ID: 2026-IFB-LM-0416

Release Date: Thursday, July 23, 2026

· Due Date: Thursday, August 13, 2026 3:00pm

Posted Thursday, July 23, 2026 7:45am

All dates & times in Pacific Time

Draft Response No Bid

Time Remaining: 20 days, 20 hours, 0 minutes

Post Information

Posted At:Thu, Jul 23, 2026 7:45 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City is seeking qualified contractors to provide as-needed removal, installation, programming, configuration, testing, commissioning, and related technical services for public safety two-way radio equipment. Services may include the removal and disposal or return of existing equipment; the installation, replacement, relocation, and integration of mobile, portable, base station, dispatch, and associated communications equipment in vehicles, facilities, and other City-owned assets. The contractor shall furnish all labor, tools, equipment, and incidental materials necessary to complete the work in accordance with manufacturer specifications, applicable industry standards, and City requirements. Services may also include troubleshooting, system integration, acceptance testing, documentation, training, and post-installation support as required.

Background

The City currently operates a mission-critical land mobile radio (LMR) system supporting public safety and municipal operations throughout the organization. The City's radio fleet consists of more than 2,500 subscriber radios deployed across multiple departments, including Police, Fire, Public Works, Water and Power, Transportation, Code Enforcement, Parks and Recreation, and other City operations.

The City currently utilizes Motorola XTL Series and Motorola APX Series mobile and portable radios operating on a Motorola SmartZone® trunked radio system. These radios provide essential voice communications for emergency response, public safety, and daily municipal operations.

To support ongoing fleet maintenance, equipment replacement, technology refreshes, vehicle replacements, and new deployments, the City requires qualified contractors capable of providing professional installation, removal, programming, configuration, testing, and commissioning services for two-way radio equipment and associated communications accessories.

Installation services may be required on a wide variety of City-owned vehicles and equipment, including, but not limited to:

• Police patrol vehicles
• Police motorcycles
• Fire engines
• Fire trucks
• Ladder trucks
• Rescue apparatus
• Ambulances
• Battalion Chief vehicles
• Command vehicles
• Hazardous Materials (HazMat) vehicles
• Urban Search and Rescue (USAR) vehicles
• Public Works service trucks
• Utility trucks
• Water and Power service vehicles
• Construction and maintenance trucks
• Dump trucks
• Stake-bed trucks
• Flatbed trucks
• Pickup trucks
• SUVs
• Sedans
• Vans
• Passenger buses
• Shuttle buses
• Street sweepers
• Parking enforcement vehicles
• Traffic operations vehicles
• Signal maintenance vehicles
• Forestry and parks maintenance vehicles
• Heavy equipment transport vehicles
• Mobile command units
• Trailers and specialty response units
• Other existing and future City-owned vehicles and equipment as required.

The selected contractor shall be capable of performing installations on both new and existing vehicles, including the removal of legacy communications equipment, installation of new radio systems and accessories, fabrication of mounting hardware where necessary, antenna installation, wiring, programming, testing, documentation, and final commissioning. Work shall be performed in accordance with Motorola installation standards, applicable industry best practices, and City requirements while minimizing vehicle downtime and maintaining the operational readiness of City services.

Timeline

Release Project Date:

July 23, 2026

Question Submission Deadline:

August 5, 2026, 3:00pm

Bid Submission Deadline:

August 13, 2026, 3:00pm

Commodity Codes

• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 811213Communication Equipment Repair and Maintenance

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