Project Information

Bid Title

RFP - Refurbished Cisco Networking Equipment

Issuing Agency

County of Greene

Location

Ohio

Published Date

Apr 10, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP - Refurbished Cisco Networking Equipment
Category:	Board of County Commissioners
Status:	Open

Description: Greene County is requesting proposals from interested and qualified U.S based vendors for the purchase of specified refurbished Cisco networking equipment as outlined in the Proposal Cost Sheet in Appendix A. QUESTIONS DUE: April 24, 2026 RESPONSES ISSUED BY: April 29, 2026 SUBMIT TO: Board of Greene County Commissioners 35 Greene St Xenia, OH 45385 PROPOSALS DUE: May 1, 2026 @ 11:00 a.m. EST TERM OF CONTRACT: Upon full delivery and acceptance of equipment Publication Date/Time: 4/10/2026 12:00 AM Closing Date/Time: 5/1/2026 11:00 AM Submittal Information: Sealed proposals will be received Bid Opening Information: 05/01/2026 at 11:00 a.m. Pre-bid Meeting: No Pre-bid Contact Person: For the purposes of this project, the County's Authorized Representative is Midge Fletcher, Greene County IT Director. Midge Fletcher, Greene County IT Director [email protected] Download Available: Yes Plan & Spec Available: See Related Documents Miscellaneous: The following represents key dates for this phase of the process: April 10, 2026        RFP Released to Vendors April 24, 2026        Proposer Questions Due April 29, 2026        County Responses Provided May 1, 2026         Vendor Proposals Due The County reserves the right to change these dates as required. Related Documents: Cisco Networking RFP

Attachment Preview

REQUEST FOR PROPOSALS

Refurbished Cisco Networking Equipment

April 10, 2026

Greene County, Ohio

Board of County Commissioners

35 Greene St

Xenia, OH 45385

www.greenecountyohio.gov

GREENE COUNTY, OHIO

REQUEST FOR PROPOSALS COVER SHEET

THIS INVITATION IS ISSUED TO ESTABLISH A CONTRACT TO SUPPLY GREENE COUNTY WITH

A COMMODITY OR SERVICE IN ACCORDANCE WITH THE ACCOMPANYING SPECIFICATIONS.

PROJECT NAME:

Refurbished Cisco Networking Equipment

DESCRIPTION: Greene County is requesting proposals from interested and qualified U.S

based vendors for the purchase of specified refurbished Cisco networking equipment as

outlined in the Proposal Cost Sheet in Appendix A.

RELEASE DATE

April 10, 2026

PRE-CONFERENCE:

NO

QUESTIONS DUE:

RESPONSES ISSUED BY:

April 24, 2026

April 29, 2026

SUBMIT TO:

Board of Greene County Commissioners

35 Greene St

Xenia, OH 45385

PROPOSALS DUE:

May 1, 2026 @ 11:00 a.m. EST

TERM OF CONTRACT:

Upon full delivery and acceptance of equipment

REQUEST FOR PROPOSAL CONTENTS

REQUEST FOR PROPOSALS ........................................................................................................................................... - 0 -

I.

IMPORTANT RFP INFORMATION AND DATES ...............................................................................................4

A. INVITATION FOR PROPOSALSDUE DATE............................................................................................................2

B. PROPOSAL PRICING LAYOUT.................................................................................................................................2

C. PROPOSER QUESTIONS ANDCOUNTY RESPONSES ..........................................................................................3

D. PROPOSER INTERVIEWS AND DEMONSTRATIONS ...........................................................................................5

E. PROPOSER SELECTION ............................................................................................................................................5

F. IMPLEMENTATION DEADLINE ..............................................................................................................................5

G. RFP RELEASE..............................................................................................................................................................5

H. PROPOSAL COSTS .....................................................................................................................................................6

I. OWNERSHIP OF PROPOSALS ..................................................................................................................................6

J. AVAILABILITY OF FUNDS.......................................................................................................................................6

K. FOREIGN CORPORATIONS ......................................................................................................................................7

L. PROPOSER WARRANTY...........................................................................................................................................7

M. PROPOSER EXAMINATION OF THE RFP...............................................................................................................7

II.

SCOPE OF WORK ..................................................................................................................................................... 8

A. GENERAL .................................................................................................................................................................... 8

APPENDICES .............................................................................................................................................................9

APPENDIX A – PROPOSAL COST SHEET (PRICING) ...........................................................................................9

APPENDIX B – PERSONAL & REAL ESTATE TAX AFFIDAVIT.......................................................................10

APPENDIX C – NON-COLLUSION AFFIDAVIT ................................................................................................... 11

APPENDIX D – AFFIDAVIT IN COMPLIANCE WITH SECTION 3517.13 OF THE O.R.C................................12

APPENDIX E – FINDINGS FOR RECOVERY AFFIDAVIT .................................................................................. 14

I. IMPORTANT RFP INFORMATION AND DATES

1. INVITATION FOR PROPOSALS DUE DATE

Sealed proposals will be received at:

Greene County Board of County Commissioners

35 Greene St

Xenia, OH 45385

For the purposes of this project, the County's Authorized Representative is Midge

Fletcher, Greene County IT Director.

Proposals will be received until 11:00 a.m.. EST on May 1, 2026 for the acquisition

and delivery of Cisco networking equipment for Greene County Ohio.

The following represents key dates for this phase of the process:

April 10, 2026

April 24, 2026

April 29, 2026

May 1, 2026

RFP Released to Vendors

Proposer Questions Due

County Responses Provided

Vendor Proposals Due

The County reserves the right to change these dates as required.

Greene County, OH Request for Proposal – Refurbished Cisco Networking Equipment

Page 4

2. PROPOSAL PRICING LAYOUT

The County requires that each vendor submit pricing for the following components:

• All requested Cisco Networking Equipment (unit price and total)

• All shipping/handling fees that apply

• Availability of items and estimated time of arrival

• Standard quote on vendor’s letterhead

3. PROPOSER QUESTIONS AND COUNTY RESPONSES

There is one acceptable method for submitting questions regarding this RFP. All

questions must be submitted in writing to the above County Authorized Representative

by the date and time stated in Section I above. A County response will be made

available to all no later than the date and time stated in Section I above.

Addendums to this RFP will be posted on the following website:

(www.greenecountyohio.gov/bids). No questions will be accepted via telephone.

4. ACCESSING BID INFORMATION

All information related to this RFP will be made available through the Greene County

website www.greenecountyohio.gov/bids. This will include bid specifications,

addendums and questions and answers.

5. PROPOSER SELECTION

The selection criteria to be used to select the successful vendor may include, but is

not limited to the following:

A. Written proposal including Proposal Cost Sheet (Appendix A) along with standard

quote typically provided by a qualified U.S based vendor

B. Price of equipment, licensing and any services requested

C. Availability of equipment, licensing and services along with estimated delivery

time of equipment

D. Established record of consistent service and reputation within the industry

E. Quality of references from public entity customers within the U.S.

6. RFP RELEASE

Greene County reserves the right to amend this RFP at any time. Greene County

also reserves the right to reject any, and all bids.

In the event it becomes necessary to amend, alter or delete any part of the RFP,

Greene County, OH Request for Proposal – Refurbished Cisco Networking Equipment

Page 5

Commodity Codes

• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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