Project Information

Bid Title

Final Cattleguard IFB April 2026

Issuing Agency

Catron County

Location

New Mexico

Published Date

May 7, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Final Cattleguard IFB April 2026

document date

05-07-2026

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CATRON COUNTY

STATE OF NEW MEXICO

INVITATION FOR BIDS (IFB)

all documents, including those attached or incorporated by reference, used for soliciting sealed

bids

# 2026-04-12

CATTLEGUARDS

CATRON COUNTY PURCHASING

P.O. Box 507

Reserve, NM 87830

DEADLINE FOR RECEIPT OF SEALED BIDS: May 12, 2026

BID OPENING: May 12, 2026

ANTICIPATED BID AWARD: May 13, 2026

Potential Bidders are highly encouraged to read this entire solicitation as important

information, including mandatory requirements, is contained in other places within this

IFB.

I. INTRODUCTION

A. SPECIFICATIONS

The County of Catron seeks sealed bids from qualified bidders for the purpose of obtaining a

minimum of sixteen (16) cattleguard: specs 7’ x 16’ with precast concrete base, wings, grids,

post, and hardware to be delivered as follows: Cattleguards are to be delivered within one (1)

month from the award as follows: eight (8) to Quemado Road Yard and eight (8) to Reserve

Road Yard.

B. PROCUREMENT MANAGER

The County of Catron has designated a Procurement Manager who is responsible for this

procurement and whose name, address, and telephone number are listed below. Any inquiries or

requests regarding this procurement should be submitted to the Procurement Manager in writing.

Bidders may contact ONLY the Procurement Manager regarding the procurement. Other County

employees do not have the authority to respond on behalf of the County of Catron.

Becky Beebe

CPO/Finance Director

Delivery Address (Including sealed bid delivery):

1 C Foster lane // Reserve, NM 87830

Mailing Address:

P.O. Box 507 // Reserve, NM 87830

Phone: (575) 533-6423

E-mail: becky.beebe@catroncountynm.gov

NOTE: All deliveries via express carrier (INCLUDING SEALED BID DELIVERY) should be

addressed to the Delivery Address above.

C. RESIDENT BUSINESS PREFERENCE

The New Mexico Procurement Code provides for preference for resident businesses and

Contractors under certain conditions. If applicable, the preference will be provided to those

bidders that have provided a valid resident business preference certificate with their bid, as

required by 13-1-22 NMSA 1978.

In order for a Bidder to receive preference as a resident business, that Bidder must submit a copy

of their preference certificate with their bid. The preference certificate must have been issued by

the New Mexico Taxation and Revenue Department after January 1, 2012. Providing only a

preference number is not acceptable and will not qualify the Bidder for any preference.

For more information, reference Sections 13-1-21 and 13-1-22 of the New Mexico Procurement

Code. Preference applications are available for download at:

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Resident Business:

http://www.tax.newmexico.gov/SiteCollectionDocuments/acd-bp0001.pdf

II. CONDITIONS GOVERNING THE PROCUREMENT

This section contains the schedule for the procurement, describes the major procurement events,

and contains the general conditions and requirements that the Bidder agrees to by submitting a

bid in response to this IFB.

A. SEQUENCE OF EVENTS

The Procurement Manager (PM) will make every effort to adhere to the following schedule:

ACTION

1. Issue IFB

2. Return of “Acknowledgment of

Receipt” Form (Appendix A)

3. Deadline to Submit Written

Questions

4. Response to Written Questions/

IFB Amendments

5. Submission of Sealed Bids

6. Public Opening

7. Notice of Intent to Award

8. Protest Deadline

9. Contract Award

RESPONSIBILITY

County Manager (CM)

Potential Bidders (PB)

PB

Procurement Manager (PM)

Bidders

Purchasing, Bidders,

General Public

PM

Bidders

CM/Board of County

Commissioners (BOCC)

DATE

April 23, 2026

May 5, 2026 @ 4:00 PM

MDT

May 7, 2026 @ 4:00 PM

MDT

May 10, 2026 @ 4:00 PM

MDT

May 12, 2026 @ 3:00 PM

MDT

May 12, 2026 @ 3:30 PM

MDT

May 13, 2026 @ 1:00 PM

MDT

May 28, 2026 @ 4:00 PM

MDT

May 13, 2026 @ 9:00 AM

MDT

B. EXPLANATION OF EVENTS

The following paragraphs further detail the activities listed in the sequence of events shown in

Section II, Paragraph A.

1. Return of “Acknowledgment of Receipt” Form

Potential Bidders should hand deliver or return by facsimile or e-mail or registered or

certified mail the “Acknowledgement of Receipt” form that accompanies this document

(See Appendix A). Potential Bidders that return the form will be notified of the posting of

any questions and answers regarding the procurement and will be notified of any

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amendments to the IFB that might be issued. The form should be returned by the close of

business on the date indicated in Section II.A (Sequence of Events), above. Failure to

return this form shall constitute a presumption of receipt and rejection of the IFB and the

potential Bidder may not receive any update notifications.

2. Deadline to submit additional written questions

Potential bidders may submit additional written questions as to the intent or clarity of this

IFB until the close of business on the date indicated in Section II.A (Sequence of Events),

above. All written questions must be sent by e-mail to the Procurement Manager (See

Section I, Paragraph B.)

3. Response to written questions/IFB Amendments

Written responses to written questions and any IFB amendments will be posted to the

Catron County Purchasing Office web site via the “Purchasing/Sell to County” link.

Notification of such posting shall be provided to all potential Bidders that have returned

the “Acknowledgement of Receipt” Form found at Appendix A.

4. Submission of Bids

BIDS MUST BE RECEIVED BY THE PROCUREMENT MANAGER OR DESIGNEE

NO LATER THAN 3:00 PM MDT ON THE DATE INDICATED IN SECTION II.A

(SEQUENCE OF EVENTS), ABOVE. BIDS RECEIVED AFTER THIS DEADLINE

FOR ANY REASON WILL BE RETAINED UNOPENED AND NOT

CONSIDERED.

The date and time of receipt will be recorded on each bid. Bids must be addressed and

delivered to the Procurement Manager or designee at the delivery address listed in

Section I, Paragraph B. Bids must be sealed and labeled on the outside bottom left-hand

corner of the package to clearly indicate that they are in response to the “Cattle Guards

IFB # 2026–04-12.” Bids submitted by facsimile or other electronic means WILL NOT

BE ACCEPTED. A public log will be kept of the names of all persons or companies

submitting bids.

5. Public Opening

All bids timely received will be opened and read aloud in a public forum at the Catron

County Fire Administration Building, 3 Mountaineer Road, Reserve, New Mexico on the

date and time indicated in Section II.A (Sequence of Events), per NMSA 1978, Section

13-1-107 (1984). Bidders are encouraged to attend.

At the bid opening, the amount of each bid and each bid item, if appropriate, and such

other relevant information as may be specified by the Purchasing Manager, together with

the name of each bidder, will be recorded, and the record and each bid will be open to

public inspection.

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If you are an individual with a disability and you require accommodation such as a

hearing interpreter to attend our Public Bid Opening, please contact the Procurement

Manager (see Section I.B, above.) at least seven (7) days prior to the scheduled bid

opening.

6. Bid Tabulation

After the public opening, the bids will be assessed for responsiveness. Responsive bids

will be tabulated (price compared) to identify the lowest price(s) submitted. During this

time, the Procurement Manager may, at his/her option, initiate discussions with Bidders

for the purpose of clarifying aspects of the bids, but bids may be accepted and considered

without such discussion. Discussions SHALL NOT be initiated by the Bidders.

7. Contract Award

The Purchasing Agent anticipates the Board of County Commissioners will award the

Contract(s) on the date indicated in Section II.A (Sequence of Events), above. This date

is subject to change at the discretion of the Purchasing Agent or the Board of County

Commissioners.

10. Protest Deadline

Any protest by a Bidder must be timely, in conformance with, and will be governed by

Sections 13-1-172 through 13-1-176 NMSA 1978. The fifteen (15) day protest period for

timely Bidders shall begin on the day following the Contract award and will end at 4:00

PM MT on the date indicated in Section II.A (Sequence of Events), above. Protests must

be written and must include the name and address of the protestor and the Invitation for

Bids number. It must also contain a statement of grounds for protest including

appropriate supporting exhibits, and it must specify the ruling requested from the

Procurement Manager. The protest must be delivered to the Procurement Manager.

Catron County Purchasing

Attn: Becky Beebe, CPO

100 Main Street

P.O. Box 507

Reserve, NM 87830

NOTE: Protests received after the deadline will not be accepted.

C. GENERAL REQUIREMENTS

This procurement will be conducted in accordance with the New Mexico Procurement Code (13-

1-28 NMSA 1978).

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Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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