Student Information System (SIS) Project Management and Consulting Services and Other Related Products and Services

Project Information

Bid Title: Student Information System (SIS) Project Management and Consulting Services and Other Related Products and Services
Issuing Agency: Lewisville Independent School District
Location: Texas
Published Date: Apr 11, 2025
Closing Date: May 6, 2025
Government Level: State & Local
Status: Closed
Ref. #: RFP #3321-25 Addendum 1
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Project Description: Bid Information

Type Request for Proposal - Formal

Status Issued

Number RFP #3321-25 Addendum 1 (Student Information System (SIS) Project Management and Consulting Services and Other Related Products and Services)

Issue Date & Time 4/11/2025 07:00:02 AM (CT)

Close Date & Time 5/6/2025 02:00:00 PM (CT)

Question Cut Off Date 4/23/2025 12:00:00 PM (CT)

Notes
Lewisville Independent School District ("LISD" or "District") is issuing Request for Proposals (RFP) #3321-25 for Student Information System (SIS) Project Management and Consulting Services. The District invites qualified firms or individuals to submit proposals to assist the District with the implementation of the Skyward Qmlativ SIS. The selected vendor will provide resources to support the District in one or more key areas of the implementation process.

Support Areas:

Project Management – Oversee timelines, communication, and risk mitigation.

Technical Training – Train staff, develop materials, and ensure knowledge transfer.

Subject Matter Expert (Skyward Qmlativ SIS, Skyward SMS 2.0, and/or K-12 Processes)

Texas K-12 Expertise:

-Provide Subject Matter Experts (SME) with Texas K-12 knowledge.

-Support SIS business analysis, implementation, and project management.

-Ensure compliance with state regulations.
District Integration:

-Align SIS with district workflows.

-Maximize staff involvement and efficiency.

-Collaborative Approach:

-Partner with the district and vendor to balance scope, timeline, and effort.

-Ensure vendor accountability for delivering the agreed solution.

-Monitor progress to support a successful SIS implementation for Lewisville ISD.

All interested parties, including sole source providers, are encouraged to respond to this RFP in full. To be considered, all required bid attachments must be submitted, regardless of sole source status. Incomplete proposals or missing information may negatively impact the evaluation criteria.
The District reserves the right to award RFP #3321-25 to multiple Proposers offering comparable products or services (a multiple award schedule) or to a single Proposer. The decision to make multiple or single awards will be based on the District's determination of which option offers the best value.
The initial contract term will be from June 2025 to June 2027. Based on the District's long-term needs and mutual consent, with approval from the LISD Board of Trustees, the contract may be renewed for two additional two-year terms.
Initial Term: June 2025 - June 2027

Second Term (Renewal Option): June 2027 - June 2029 (Tentative)

Third Term (Final Renewal Option): June 2029 - June 2031 (Tentative)

Contact Information

Name Brandi Proctor, Senior Buyer

Address 1565A West Main Street
Lewisville, TX 75067 USA

Phone (972) 350-1805

Fax

Email proctorb@lisd.net

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8347969

Bid Attachments

File Name Description File Size

W-9 Form.pdf
W9 10-2018 129 KB 316017 4355088

1295_Form_(unsworn_declaration) 082522.pdf
Certificate of Interested Parties (Form 1295) 507 KB 316017 4867008

Vendor Insurance Requirements 091523.pdf
Vendor Insurance Requirements 091523 314 KB 316017 5556723

Vendor SAMPLE COI 10132023.pdf
Vendor Sample COI 114 KB 316017 5601148

Vendor - Insurance Coverage Terms for Reference.pdf
Vendor - Insurance Coverage Terms for Reference 146 KB 316017 5898485

Vendor Insurance Acknowledgment_11-3-2023 (002).pdf
LISD Vendor Insurance Acknowledgment 144 KB 316017 6224189

LISD Public Records Agreementdocx.pdf
LISD Public Records Agreement 154 KB 316017 6220870

TX_NDPA_V1_with_exhibit.pdf
National DPA 574 KB 316017 6515749

Terms and Conditions Combined - No Forms 2025.pdf
Terms and Conditions - No Forms 2025 212 KB 316017 6596264
Commodity Codes: NAICS 541511Custom Computer Programming Services
NAICS 541512Computer Systems Design Services
NAICS 541519Other Computer Related Services
NAICS 541611Administrative Management and General Management Consulting Services
NAICS 541618Other Management Consulting Services

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Type	Request for Proposal - Formal
Status	Issued
Number	RFP #3321-25 Addendum 1 (Student Information System (SIS) Project Management and Consulting Services and Other Related Products and Services)
Issue Date & Time	4/11/2025 07:00:02 AM (CT)
Close Date & Time	5/6/2025 02:00:00 PM (CT)
Question Cut Off Date	4/23/2025 12:00:00 PM (CT)
Notes	Lewisville Independent School District ("LISD" or "District") is issuing Request for Proposals (RFP) #3321-25 for Student Information System (SIS) Project Management and Consulting Services. The District invites qualified firms or individuals to submit proposals to assist the District with the implementation of the Skyward Qmlativ SIS. The selected vendor will provide resources to support the District in one or more key areas of the implementation process. Support Areas: Project Management – Oversee timelines, communication, and risk mitigation. Technical Training – Train staff, develop materials, and ensure knowledge transfer. Subject Matter Expert (Skyward Qmlativ SIS, Skyward SMS 2.0, and/or K-12 Processes) Texas K-12 Expertise: -Provide Subject Matter Experts (SME) with Texas K-12 knowledge. -Support SIS business analysis, implementation, and project management. -Ensure compliance with state regulations. District Integration: -Align SIS with district workflows. -Maximize staff involvement and efficiency. -Collaborative Approach: -Partner with the district and vendor to balance scope, timeline, and effort. -Ensure vendor accountability for delivering the agreed solution. -Monitor progress to support a successful SIS implementation for Lewisville ISD. All interested parties, including sole source providers, are encouraged to respond to this RFP in full. To be considered, all required bid attachments must be submitted, regardless of sole source status. Incomplete proposals or missing information may negatively impact the evaluation criteria. The District reserves the right to award RFP #3321-25 to multiple Proposers offering comparable products or services (a multiple award schedule) or to a single Proposer. The decision to make multiple or single awards will be based on the District's determination of which option offers the best value. The initial contract term will be from June 2025 to June 2027. Based on the District's long-term needs and mutual consent, with approval from the LISD Board of Trustees, the contract may be renewed for two additional two-year terms. Initial Term: June 2025 - June 2027 Second Term (Renewal Option): June 2027 - June 2029 (Tentative) Third Term (Final Renewal Option): June 2029 - June 2031 (Tentative)

Name	Brandi Proctor, Senior Buyer
Address	1565A West Main Street Lewisville, TX 75067 USA
Phone	(972) 350-1805
Fax
Email	proctorb@lisd.net

Student Information System (SIS) Project Management and Consulting Services and Other Related Products and Services

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