Project Information

Bid Title

Public Safety Pavement Repairs and Site Improvements

Issuing Agency

City of Duluth

Location

Georgia

Published Date

Apr 21, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Public Safety Pavement Repairs and Site Improvements RFP	April 21, 2026 :	May 26, 2026 1:45 PM

Attachment Preview

Pavement Repairs and Site Improvements

at the City of Duluth Public Safety Building

Instructions to Bidders

April 20, 2026

City of Duluth

3167 Main Street

Duluth, Georgia 30096

Advertisement for Bids

Pavement Repairs and Site Improvements at the City of Duluth Public Safety Building

The City of Duluth is accepting sealed bids from qualified contractors to provide all

necessary labor, material and equipment necessary to perform pavement repairs

(including full depth reclamation), sidewalk and concrete stair removal and replacement,

striping, drainage improvements, and other similar work at the City of Duluth’s Public

Safety Building located at 3276 Buford Highway, Duluth, GA 30096. All work shall be in

accordance with the specifications, the applicable drawings and subject to the terms and

conditions of this contract.

All sealed bids will be received by the City of Duluth City Clerk, 3167 Main Street, Duluth, Georgia

30096, until 1:45 P.M. local time on Tuesday, May 26, 2026. Bids received after the stated

time will not be accepted. Bids will be opened publicly and read aloud on Tuesday, May 26,

2026 at 2:00 P.M. on the second floor of Duluth City Hall, 3167 Main Street, Duluth GA 30096, in

the Executive Conference Room. The bid envelope must be marked on the outside with the following

information:

City of Duluth

Pavement Repairs and Site Improvements at Public Safety Building

Date and Hour of Bid Opening

Company Name

Winning contractor will be required to provide an Eighteen-month (18) warranty on all

work completed.

Pre-Bid Conference will be held at City of Duluth Public Safety Building – 3276 Buford

Hwy, Duluth, GA 30096, on Thursday, May 7, 2025 at 10:00 A.M.

Full Invitation to Bid is available on the City of Duluth website, www.duluthga.net under the heading

“Notices and RFP’s”

Full Invitation to Bid is also available for viewing at the Duluth Public Works Department, 2450 Main

Street, Duluth, Georgia 30097.

Contract will be awarded, if at all, within sixty (60) calendar days after opening of the proposal.

Deadline for questions is Thursday, May 14, 2026 at 5 P.M. Submit all questions to Kevin

Hendrix, PE, of Pond & Company at HendrixK@Pondco.com. No phone calls will be accepted.

The selected contractor must be able to start work within ten (10) calendar days after the “Notice to

Proceed” is issued. The time of completion for the project is ninety (90) calendar days from the date

of the “Notice to Proceed”.

All bids shall be accompanied by a bid bond in favor of the City, in the amount of five percent (5%)

of the total bid, (but not less than $5,000); such bid bond representing that the bidder, if awarded a

contract, will promptly enter into a contract and furnish performance bond and payment bond as

provided by law and approved by the attorney for the City. Failure to submit a bid bond with the

proper rating will result in the bid being deemed non-responsive.

Successful bidder will be required to meet insurance requirements. Performance and Payment bonds

will be required upon acceptance of the proposal and contract submittal.

The Performance Bond shall be equal to one hundred percent (100%) of the contract

amount. The Payment Bond shall be equal to one hundred ten percent (110%) of the

contract amount.

Insurance and Bonding Company must be licensed to do business by the Georgia Secretary of State,

authorized to business in Georgia by the Georgia Insurance Department, listed in the Department of

Treasury’s Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal

Bonds and as acceptable reinsuring companies. The bid bond, payment bond and performance

bond must have an A.M. Best rating of A-5 or higher.

Award will be made to the lowest responsible and responsive bidder. The City of Duluth reserves the

right to reject any and all bids, to waive technicalities and to make an award as deemed in its best

interest.

Any change to the conditions and specifications must be in the form of a written addendum to be

valid; therefore, the City will issue a written addendum to document each approved change.

General Information and Invitation to Bid

Pavement Repairs and Site Improvements at the Public Safety Building

City of Duluth, Georgia

This is an invitation to submit a bid or proposal to supply the City of Duluth (hereinafter referred to

as the “OWNER”) with equipment, supplies and or/services as indicated herein. Sealed Bids will

be received no later than 1:45 P.M. local time at the Office of the City Clerk in the Duluth

City Hall, 3167 Main Street, Duluth, Georgia 30096 on Tuesday, May 26, 2026. Bids

received after the stated time will not be accepted. Proposals will be opened publicly and read

aloud on Tuesday, May 26, 2026 at 2:00 P.M. local time on the second floor of Duluth City Hall,

3167 Main Street, Duluth, GA 30096, in the Executive Conference Room. All proposals become the

property of the City of Duluth.

The work shall consist of furnishing all materials, labor and equipment for:

Pavement Repairs and Site Improvements at the Public Safety Building

Instructions for preparation and submission of a bid or proposal are contained in this Invitation to

Bid/Proposal package. Please note that specific forms for submission of a bid/proposal are required.

Bids must be printed in ink.

All work performed under this contract shall be done in accordance with the Georgia Department of

Transportation Standard Specifications, Construction of Transportation Systems 2021 Edition

(hereinafter sometimes referred to as GDOT Specifications) and subsequent Supplemental

Specifications modifying them, special provisions included in and made a part of this proposal and

apply to this contract.

All proposals shall be accompanied by a Bid Bond in favor of the City, in the amount of five percent

(5%) of the bid for the complete work, but not less than five thousand dollars ($5,000); such Bid

Bond representing that the Bidder, if awarded a contract, shall promptly enter into a contract and

furnish Performance Bond and Payment Bond as provided by law and approved by the attorney for

the City. Failure to submit a bid bond with the proper rating will result in the bid being

deemed non-responsive.

Successful bidder will be required to meet insurance requirements. Performance and Payment bonds

will be required upon acceptance of the proposal and contract submittal. The Performance Bond

shall be equal to one hundred percent (100%) of the contract amount. The Payment

Bond shall be equal to one hundred ten percent (110%) of the contract amount.

Insurance and Bonding Company must be licensed to do business by the Georgia Secretary of State,

authorized to business in Georgia by the Georgia Insurance Department, listed in the Department of

Treasury’s Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal

Bonds and as acceptable reinsuring companies. The bid bond, payment bond and performance

bond must have an A.M. Best rating of A-5 or higher.

Winning contractor will be required to provide an 18 (eighteen) month warranty on all work

performed.

Any change to the conditions and specifications must be in the form of a written addendum to be

valid; therefore, the City will issue a written addendum to document each approved change.

Award will be made to the lowest responsible and responsive bidder.

The City of Duluth reserves the right to reject any and all bids, to waive technicalities and to make

an award as deemed in its best interest.

The work shall be completed within 90 (ninety) Calendar Days.

Total Bid Price (Unit Price): This work shall consist of furnishing all materials, labor, tools, equipment

and all other miscellaneous and/or necessary items for pavement repairs (including full depth

reclamation), sidewalk and concrete stair removal and replacement, striping, drainage improvements,

and other similar work at the City of Duluth’s Public Safety Building located at 3276 Buford Highway,

Duluth, GA 30096.

All work shall be in accordance with the specifications, the applicable drawings and subject to the

terms and conditions of this contract.

Where the City provides forms for bid schedule or pricing, these forms must be used without

exception. No conditional proposals will be acceptable.

No Bidder may withdraw his Bid within sixty (60) days after the actual date of the opening thereof.

Questions regarding Bidding Documents, Drawings and Specifications should be directed to Kevin

Hendrix, PE at HendrixK@pondco.com no later than 5:00 P.M. on Thursday, May 14, 2026. No phone

calls will be accepted.

A Contract in substantially the form as attached at Exhibit A will be required from the winning bidder.

The City of Duluth does not discriminate on the basis of disability in the admission or access to its

programs or activities. Any requests for reasonable accommodations required by individuals to fully

participate in any open meeting, program or activity of the City should be directed to Teresa Lynn,

City Clerk, City of Duluth 770-476-3434.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238910Site Preparation Contractors
• NAICS 238990All Other Specialty Trade Contractors

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