Project Information

Bid Title

CCSD Request Charging Carts HC-04-20-26A rev 0

Issuing Agency

Columbia County School District

Location

Georgia

Published Date

Apr 1, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CCSD Request Charging Carts HC-04-20-26A rev 0

The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting quotes for MC-4016-EDU, CS-SL1, JAR Systems ? Elevate Air USB-C Open Charging Cart, under Quote Request Number HC-04-20-26A (RFQ). The pricing must be valid for at least 45 days.

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Instructions & Specifications

The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting

quotes for MC-4016-EDU, CS-SL1, JAR Systems – Elevate Air USB-C Open Charging Cart, under Quote

Request Number HC-04-20-26A (RFQ). The pricing must be valid for at least 45 days.

Quotes are due no-later-than 2:00 p.m. EST on April 20, 2026, Business Office 4781 Hereford Farm

Road, Evans, GA 30809.

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed

bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email

greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be

accepted on bids.

Awarded product will be “inside-delivered”. Inside delivery shall include, as a minimum, delivery,

unloading and placement in a designated area inside the first floor of building. No pallet delivery.

Bid new items only. No reconditioned items.

Please read all RFQ documents carefully. It shall be the sole responsibility of the Bidder to seek clarification

from CCSD in sufficient time prior to the RFQ closing date and time to resolve any questions or

misunderstandings that may arise regarding the RFQ. Clarification or information not obtained sufficiently in

advance of the bid closing shall be deemed to have been asked and answered. For questions, please email

James.VanMeter@CCBOE.net and copy Hudson.Chandler@CCBOE.net.

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed

bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email

greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be

accepted on bids.

CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax,

or use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The

Federal Tax ID number for the CCSD is 58-6000217.

At the discretion of the CCSD, contract award notices may be sent only to those actually awarded and not to

every person or firm responding to this solicitation.

Bids which in any way qualify or vary the terms of these instructions, conditions and specifications may be

considered non-responsive and result in disqualification of the bidder. The award from this RFQ may be made

to the most responsive/responsible Bidder offering product(s) deemed to be the best interest of CCSD. CCSD

reserves the right to make award by item, groups of items, or on an all-or-nothing award basis, whichever

award is deemed to be in the best interest of CCSD.

The evaluation of bids and subsequent contract award will be at the sole discretion of CCSD and will be based

on the information furnished by the Bidder, references, interviews, price, experience, and delivery capability.

Columbia County School District

Charging Carts

HC-04-20-26A

The CCSD reserves the right (i) to reject any and all bids or any part of any bid, (ii) to waive minor defects or

technicalities, or (iii) to solicit new bids on the same project or on a modified project that may include portions

of the originally proposed project as the CCSD, in the exercise of their sole and unfettered discretion, may

deem necessary.

Preparation and submittal of a bid is solely at the cost of the Bidder. Therefore, CCSD is in no way liable or

obligated for any cost incurred by the Bidder in determining and submitting a bid pursuant to the RFQ.

By submitting a bid, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this bid

have been arrived at independently without collusion, consultation, communication, or agreement, for the

purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any

competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by

Federal or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by

the Bidder and will not be knowingly disclosed by the Bidder prior to review, directly or indirectly, to any

other Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to

induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting

competition.

Any discussions regarding price with other Bidders prior to the bid opening is expressly forbidden and will

result in disqualification of your bid.

THE FOLLOWING RFQ DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPSAL.

FAILURE TO PROVIDE ALL REQUIRED DOCUMENTS MAY RESULT IN DISQUALIFICATION OF

YOUR BID.

• Business References Form (1-Page)

• Bid Inputs

• Warranty information

Columbia County School District

Charging Carts

HC-04-20-26A

SCHOOL

Evans High

Greenbrier High

Grovetown High

Harlem High

Lakeside High

CCAS

CVA

Address

4550 Cox Rd., Evans,GA 30809

5114 Riverwood Pkwy., Evans,GA 30809

2010 Warrior Way, Grovetown,GA 30813

1070 Appling-Harlem Rd., Harlem,GA 30814

533 Blue Ridge Rd., Evans,GA 30809

306 Ford Ave, Grovetown,GA 30813

6000 Columbia Rd., Grovetown GA 30813

qty 2 per

location

2

2

2

2

2

2

2

Columbia Middle

Evans Middle

Greenbrier Middle

Grovetown Middle

Harlem Middle

Lakeside Middle

Riverside Middle

Stallings Island Middle

2013 Raider Way, Grovetown,GA 30813

2

4785 Hereford Farm Road, Evans,GA 30809

2

5120 Riverwood Pkwy., Evans,GA 30809

2

5463 Harlem-Grovetown Rd., Grovetown,GA 30813

2

424 Hawes Branch Parkway, Harlem,GA 30814

2

527 Blue Ridge Dr., Evans,GA 30809

2

1095 Fury's Ferry Rd., Evans,GA 30809

2

3830 Blackstone Camp Rd., Evans,GA 30809

2

Baker Place Elementary

2011 Hero Way, Grovetown,GA 30813

2

Blue Ridge Elementary

550 Blue Ridge Dr., Evans,GA 30809

2

Brookwood Elementary

455 S. Old Belair Road, Grovetown,GA 30813

2

Cedar Ridge Elementary

1000 Trudeau Trail, Grovetown,GA 30813

2

Euchee Creek Elementary

795 Louisville Road, Grovetown,GA 30813

2

Evans Elementary

618 Gibbs Road, Evans,GA 30809

2

Greenbrier Elementary

5116 Riverwood Pkwy., Evans,GA 30809

2

Grovetown Elementary

300 Ford Avenue, Grovetown,GA 30813

2

Lewiston Elementary

5426 Hereford Farm Rd., Evans,GA 30809

2

Martinez Elementary

213 Flowing Wells Road, Martinez,GA 30907

2

North Columbia Elementary

2890 Ray Owens Rd., Appling,GA 30802

2

North Harlem Elementary

360 West Trippe St., Harlem,GA 30814

2

Parkway Elementary

2660 William Few Parkway, Evans,GA 30809

2

River Ridge Elementary

4109 Mullikin Road , Evans,GA 30809

2

Riverside Elementary

4431 Hardy McManus Rd., Evans,GA 30809

2

South Columbia Elementary

325 McCormick Rd., Martinez,GA 30907

2

Stevens Creek Elementary

3780 Evans-to-Lock Rd., Martinez,GA 30907

2

Westmont Elementary

4558 Oakley Pirkle Rd., Martinez,GA 30907

2

TOTAL

66

Please provide unit price for estimated quantity of 66 units delivered to 33 locations. Product will

be “inside-delivered”. Inside delivery shall include, as a minimum, delivery, unloading and

placement in a designated area inside the first floor of building. No pallet delivery. Product is MC-

4016-EDU, CS-SL1, JAR Systems – Elevate Air USB-C Open Charging Cart, Education Line - 16 Device

Bays - 16 Quick-Sense USB-C PD Charging Ports - 30W Max Output Per Port - 16 USB-C to USB-C

Coiled Cables - AC Adapter-Free Charging for Chromebooks, Tablets, Notebooks up to 65W.

Business References Form

Company Name: _________________________________________________________________

Authorized Signature: _____________________________________________________________

Title: _________________________________ Date: ____________________________________

Number of years Company has operated under present name:

References For Similar Goods and/or Services And Approximate Size:

Company or Business Name

Address

Email address/Contact/Telephone Number

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_____________________________________________________________________________________

Bid responses that are incomplete or contain less than three (3) business references may not be considered for

award.

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