Project Information

Bid Title

Animal Control and Sheltering Services

Issuing Agency

City of Clearlake

Location

California

Published Date

Sep 22, 2025

Closing Date

Oct 31, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-REQ-058

Original Source

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Bid Documents

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Project Description

Project ID: 2025-REQ-058

Title: Animal Control and Sheltering Services

Addenda: 0

Release Date: 9/22/2025

Due Date: 10/31/2025

Post Information

Posted At:Mon, Sep 22, 2025 4:19 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Clearlake (City) seeks proposals from qualified persons, agencies, entities, and/or organizations (hereinafter referred to as “Contractor”) to provide animal control, sheltering, and administrative services. The City seeks animal control and sheltering services including, but not limited to, enforcement of the animal regulations within the City’s Municipal Code, and the care and placement of impounded animals for the City. This Request for Proposal (RFP) provides qualified interested Contractors with information to adequately prepare and submit proposals for consideration by the City for animal control and sheltering services.

The City may require the Contractor to participate in additional rounds of more refined submittals before the ultimate selection of a Contractor is made. These rounds could encompass revisions of the submittal criteria in response to the nature and scope of the initial proposal. The Contractor should also note that all proposals received shall become the property of the City and are subject to public disclosure. The Contractor shall indicate any requested restrictions on the use of information or data contained in their responses. Materials must be identified, and the Contractor must include a brief statement that sets out the reasons for the requested confidentiality. Those parts of a proposal that are marked confidential, proprietary, or business or trade secrets, as defined by law, shall only be disclosed to the public if such disclosure is required under the California Public Records Act or otherwise by law. Price information, however, shall be disclosable to the public. Marking the entire proposal as proprietary will neither be accepted nor honored. Failure by a Contractor to label materials as proprietary shall be deemed a waiver by a firm of any claim against the City for the release of said materials.

Although the City intends to choose only a small number of the most qualified Contractors to interview, the City reserves the right to choose any number of qualified finalists.

Background

The City of Clearlake is one of two incorporated cities in Lake County, on the shores of Clear Lake. The City of Clearlake encompasses 10.1 square miles (6,464 acres). Incorporated in 1980, the City has a population of 16,685, making it the largest city in the County.

The City currently contracts with North Bay Animal Services (NBAS). A California non-profit corporation providing animal control, shelter services, and administrative services to the City since 2021.

Statistical Information - Calendar Year
Intakes	Cats	Dogs	Other
2024	290	468	23
2023	154	273	39
Outcomes	Cats	Dogs	Other
2024	242	372	20
2023	109	236	40
Calls for Service		2023	2024
Cruelty/Neglect		84	60
Animal Bite/Dangerous		175	142
Bark Complaint/Enforcement		409	247
Owner Assist		157	138
Patrol		37	92
Police Assist		32	39
At-Large/Stray		1157	1354
Transport		12	3
Officer Follow-up		347	523
Welfare Check		150	133
Wildlife		87	63
Disaster Related		0	96
Total		2,647	2,890

On August 15, 2025, the City Council directed a notice of termination to NBAS, effective February 7, 2026 and ordered the preparation of a request for proposals for an animal control and sheltering services provider.

Timeline

Release of Request for Proposal:

September 22, 2025

Last Day to Submit Questions for Clarification:

October 13, 2025, 5:00pm

Clarifications Issued by City on or before:

October 20, 2025, 5:00pm

Deadline for Receipt of Proposals submitted on or before:

October 31, 2025, 5:00pm

Invitation to Interview - Tentative:

November 10, 2025

Via Email

Interview Panel - Tentative:

November 17, 2025

Clearlake City Hall

Contractor Selection Date (tentative):

December 4, 2025

Effective Date of New Agreement:

February 1, 2026

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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