Project Information

Bid Title

IFB: Forestview High School Project Manual

Issuing Agency

Gaston County Public Schools

Location

North Carolina

Published Date

Mar 9, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

IFB: Forestview High School Project Manual

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PROJECT MANUAL

GASTON COUNTY SCHOOLS

FORESTVIEW HIGH SCHOOL SYNTHETIC TURF FIELD AND TRACK

Forestview High School – 5545 Union Road, Gastonia, NC 28056

MARCH 9, 2026

Owner:

Matt Odom, Project Manager

Gaston County Schools

943 Osceola St

Gastonia, NC 28054

Forestview High School Synthetic Turf Field and Track

Gaston County Schools

TABLE OF CONTENTS

BID FORMS

1

2

3

4

5

6

COVER PAGE

TABLE OF CONTENTS

INVITATION FOR BIDS

GENERAL SPECIFICATION AND INSTRUCTIONS TO BIDDER

SPECIAL CONDITIONS

BID PROPOSAL FORM

DIVISION 01

011000

013300

015000

017000

017310

017700

017810

017820

018200

SUMMARY

SUBMITTAL PROCEDURES

TEMPORARY FACILITIES AND CONTROLS

EXECUTION REQUIREMENTS

CUTTING AND PATCHING

CLOSEOUT PROCEDURES

PROJECT RECORD DOCUMENTS

OPERATION AND MAINTENANCE DATA

DEMONSTRATION AND TRAINING

DIVISION 02

023200

GEOTECHNICAL INVESTIGATIONS

DIVISION 11

116833

116833.43

ATHLETIC FIELD EQUIPMENT

TRACK & FIELD EQUIPMENT

DIVISION 31

311000

312000

312319

312500

SITE CLEARING

EARTH MOVING

DEWATERING

EROSION CONTROL

DIVISION 32

321216.36

321218

321313

321373

321823.19

321823.30

321823.39

321823.40

321823.41

321823.42

322200

323113

329200

ATHLETIC TRACK ASPHALT PAVING

TRACK STONE BASE COURSE

CONCRETE PAVING

PAVEMENT JOINT SEALANTS

SYNTHETIC TURF SYSTEM

WOOD BASED ORGANIC INFILL

TRACK & FIELD QUALITY CONTROL

TRACK & FIELD SYNTHETIC SURFACE

TRACK & FIELD LINE MARKINGS

TRACK & FIELD EVENT MATERIALS

RESILIENT UNDERLAYMENT PAD

BLACK VINYL CHAINLINK FENCING AND GATES

TURF AND GRASSES

DIVISION 33

330500

331100

334100

COMMON WORK RESULTS FOR UTILITIES

WATER DISTRIBUTION SYSTEM

STORM UTILITY DRAINAGE PIPING

END OF TABLE OF CONTENTS

TABLE OF CONTENTS

1

Forestview High School Synthetic Turf Field and Track

Gaston County Schools

INVITATION FOR BIDS

FORESTVIEW HIGH SCHOOL

SYNTHETIC TURF FIELD AND TRACK

Gaston County Schools

943 Osceola St

Gastonia, NC 28054

Sealed bids for the Forestview High School Synthetic Turf Field and Track are subject to all conditions,

and provisions, etc., set for herein and attached. Bids will be received in person to Matt Odom at 943

Osceola Street, Gastonia, NC 28054.

Bids will be opened at 10:00am on Monday, March 23, 2026. Bids shall be delivered to Matt Odom by

the date and time stated above.

There will be a mandatory on-site pre-bid meeting on March 17, 2026 at 9:30am at Forestview High

School located at 5545 Union Road, Gastonia, NC.

All questions must be emailed to Dan Dodd – dan@fitfields.com by March 18, 2026 by 12:00pm.

The Bids must be submitted on the bid form. Submit one (1) signed copy of the bid form. Bids made

otherwise will be subject to rejection. The Bid shall be clearly labeled Forestview High School Synthetic

Turf Field and Track on the outside envelope along with the Bidder’s General Contractors License

Number. Gaston County Schools assumes no responsibility for unmarked bids being considered for

award. An authorized company representative is required to sign in the place indicated on the bid

schedule. Bids not signed will automatically be rejected.

Bid Bonds, Payment and Performance bonds will be required.

It is requested that completed bids be either typewritten or handwritten in ink only. Facsimiles are not

acceptable.

INVITATION TO BID

1

Forestview High School Synthetic Turf Field and Track

Gaston County Schools

GENERAL SPECIFICATIONS & INSTRUCTIONS TO BIDDERS

APPLICABLE TO ALL ITEMS

1. Each bidder must submit a proposal on the blank form(s) provided. All proposals must be signed by

a duly authorized individual. Proposals submitted on other forms will not be accepted. Bids will be

read in person at 943 Osceola Street, Gastonia, NC 28054 by Gaston County Schools on March 23,

2026 at 10:00am. Any proposal received after the date and hour specified, will not be accepted or

considered.

2. Bidders may submit with their proposals, manufacturer’s specifications, illustrations, and descriptive

literature of the product proposed to be furnished. If the product proposed does not meet

specifications as written the variations must be described in detail and attached to the proposal

3. Gaston County Schools reserves the right to reject any or all proposals, waive technicalities, and to

be the sole judge of suitability of the product for use by Gaston County Schools for intended

purposes. Factors to be considered in awarding the proposal will be price, quality, history of

satisfactory performance, time required to make delivery and the availability of item offered. The

contract will be awarded after evaluation of all proposals has been made. In the interest of

suitability to Gaston County Schools’ needs and/or economy; equipment or furnishings other than

the cheapest in price may be selected. Gaston County Schools shall have a period of thirty (30) days

after the opening of proposals to make the award and may award in total or by line item, whichever

is in the best interest of Gaston County Schools.

4. The specifications enclosed are intended to obtain competitive proposals. Any reference to brand

names is strictly for denoting the type and quality of item desired, and is not done to limit or restrict

the proposals.

5. Any corrections or errors found in the specifications must be submitted by email to the attention of

Dan Dodd (dan@fitfields.com) prior to the opening of proposals by 12:00pm on March 18, 2026.

Any deviations from the specifications must be in writing and submitted as part of the proposal. Any

addenda to these proposal documents shall be issued in writing; no oral statements, explanations or

commitments by whosoever made shall be of any effect unless incorporated in the addenda.

6. The signer of the proposal certifies this proposal has not been arrived at collusively or otherwise in

violation of Federal or North Carolina Antitrust laws. The owner or an officer of the firm must sign

all proposals.

7. By signing this proposal form the contractor affirms that they are registered with and participates in

the Federal work authorization program, E-Verify as it relates to their company and mandated by

law in North Carolina.

8. PROPOSAL/SUBMITTAL FORMAT: One original should be submitted in the format specified via

email in the RFP.

9. PUBLIC RECORD: All proposals submitted in response to this Request for Proposal shall become the

property of Gaston County Schools and shall become a matter of public record when opened.

GENERAL SPECIFICATIONS & INSTRUCTIONS TO BIDDERS

1

Forestview High School Synthetic Turf Field and Track

Gaston County Schools

10. BID BOND OR BID DEPOSIT: Each proposal must be accompanied by a Bid Bond executed by a

corporate surety licensed under the laws of North Carolina to execute such bonds, conditioned that

the surety will, upon demand forthwith make payment to the Owner if the bidder fails to execute

the Contract. The Bid Bond shall be in the amount of five percent (5%) of the total bid plus all of the

alternates. The Bid Bond shall be valid for a minimum of ninety (90) calendar days. In lieu of a Bid

Bond, a deposit equal to five percent (5%) of the total bid plus all alternates in the form of a

Cashier’s Check or Certified Check on some bank or trust company insured by the Federal Deposit

Insurance Corporation and payable to Gaston County Schools may be provided.

11. PERFORMANCE AND PAYMENT BONDS: The successful Bidder shall provide a Performance Bond

and Payment Bond. The bond amounts shall be written in the amount of One-Hundred percent

(100%) of the Contract Price, and conforming to the Owner’s requirements. The bonds shall be

delivered to the Owner with the executed Contract.

12. DISCUSSIONS: Gaston County Schools reserves the right to conduct discussions with offerors for the

purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the

proposal in order to clarify an offer and assure full understanding of, and responsiveness to,

solicitation requirements.

13. VENDOR APPLICATION: Prior to the award of a Contract, the successful offeror shall register with

Gaston County Schools’ Purchasing Division. The Vendor Application is attached for reference.

14. CONTRACT AMENDMENTS: This Contract shall be modified only by a written contract amendment

signed by the Gaston County Schools' Purchasing Agent and persons duly authorized to enter into

contracts on behalf of the Contractor.

15. CONTRACT: The Contract shall be based upon the Request for Proposal issued by Gaston County

Schools and the Offer submitted by the Contractor in response to the Request for Proposal. The

offer shall substantially conform to the terms, conditions, specifications and other requirements set

forth within the text of the Request for Proposal. Gaston County Schools reserves the right to clarify

any contractual terms with the concurrence of the Contractor; however, any substantial non-

conformity in the offer, as determined by the Gaston County Schools’ Purchasing Agent, shall be

deemed non-responsive and the offer rejected. The Contract shall contain the entire agreement

between Gaston County Schools and the Contractor relating to this requirement and shall prevail

over any and all previous agreements, contracts, proposals, negotiations, purchase orders, or

master agreements in any form.

16. PAYMENT: Progress payments, when requested, will be made after Gaston County Schools receives

a detailed invoice and confirmation that the work has been performed to the specifications required

for the requested payment.

17. FORCE MAJEURE: Except for payment of sums due, neither party shall be liable to the other nor

deemed in default under this Contract if and to the extent that such party's performance of this

Contract is prevented by reason of Force Majeure. The term "Force Majeure" means an occurrence

that is beyond the control of the party affected and occurs without its fault or negligence. Force

Majeure shall not include late performance by a subcontractor unless the delay arises out of a Force

Majeure occurrence in accordance with this Force Majeure term and condition. If either party is

GENERAL SPECIFICATIONS & INSTRUCTIONS TO BIDDERS

2

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services

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