Project Information

Bid Title

Unmanned Aerial System

Issuing Agency

Town of Clinton

Location

Connecticut

Published Date

Dec 3, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

EM 2025-01

Original Source

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Bid Documents

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Project Description

Bid Number:	EM 2025-01
Bid Title:	Unmanned Aerial System
Category:	Bids Documents
Status:	Open

Description: LEGAL NOTICE TOWN OF CLINTON SEALED BIDS will be received until 11:00 a.m. Monday, December 22, 2025, the Office of the Town Manager, Andrews Memorial Town Hall, 54 E. Main Street, Clinton, Conn. 06413 at which time they will be opened and read aloud for Remotely Operated Drone.   Proposals received after the above date and time will be rejected. RFP Documents are available for download on the Town of Clinton website at www.clintonct.org. The Town Manager reserves the right to reject any, or any part of, or all proposals; to waive informalities and technicalities and to accept the Proposal which the Town deems to be in the best interest of the Town, whether or not it is the lowest dollar amount. Michelle Benivegna, Town Manager PUBLISH:    New Haven Register DATE:            December 5, 2025 Publication Date/Time: 12/3/2025 12:00 AM Publication Information: New Haven Register Closing Date/Time: 12/22/2025 11:00 AM Related Documents: RFP Drone 12_3_25

Attachment Preview

BID # EM 2025-01

IMPORTANT INFORMATION TO BIDDERS

It is YOUR responsibility to register with the office of Town

Manager if you use the TOWN WEB SITE to download this

RFP/BID. Failure to register may prevent you from receiving

important addendums, changes or answers to questions submitted

by other vendors regarding the specifications. The Town of Clinton

assumes no responsibilities for defects and/or omissions in Bid

responses due to failure to register with the Office of Town

Manager.

It is strongly recommended that you E-mail the following

information to mschettino@clintonct.gov .

E-mail Address:

Phone:

Bid Name:

Bid Number:

1

BID # EM 2025-01

SPECIFICATIONS

FOR

BID # EM 2025-01

Emergency Management

UAS

PROJECT DESCRIPTION:

Emergency Management

REQUEST FOR PROPOSAL

Unmanned Aerial System

TOWN MANAGER: MICHELLE BENIVEGNA

Director of Emergency Management:

Michael Neff

2

BID # EM 2025-01

LEGAL NOTICE

TOWN OF CLINTON

SEALED BIDS will be received until 11:00 a.m. Monday, December 22, 2025 the Office of the

Town Manager, Andrews Memorial Town Hall, 54 E. Main Street, Clinton, Conn. 06413 at

which time they will be opened and read aloud for Remotely Operated Drone. Proposals

received after the above date and time will be rejected. RFP Documents are available for

download on the Town of Clinton website at www.clintonct.org.

The Town Manager reserves the right to reject any, or any part of, or all proposals; to waive

informalities and technicalities and to accept the Proposal which the Town deems to be in

the best interest of the Town, whether or not it is the lowest dollar amount.

Michelle Benivegna, Town Manager

PUBLISH: New Haven Register

DATE: December 5, 2025

3

BID # EM 2025-01

TOWN OF CLINTON

INFORMATION TO BIDDERS

SEALED Proposals will be received at the Office of the Town Manager, Andrews Memorial

Town Hall, 54 E. Main Street, Clinton, Conn. 06413 until 11:00 AM, Monday, December 22,

2025, at which time they will be opened and read aloud for:

Remotely Operated Drone

Proposals received after the above stated time will be rejected. RFP Documents are available

for download on the Town of Clinton website at www.clintonct.org.

Certificates of Insurance in a form acceptable to Town Counsel, will be submitted by the

successful bidder upon written or verbal notification that the proposal has been accepted.

Required insurance must be maintained for the duration of the contract.

Terms of payment, except when specified in the proposal, will be net 45 days after receipt of

approved invoice. The Town of Clinton is exempt from taxes imposed by the Federal and

State Governments including the Federal Transportation Tax. Such taxes should not be

included in your proposal. Where applicable, freight charges, setup charges and any other

charges are to be included in the total price to the Town.

Equipment supplied and work performance must be in conformance with all OSHA

regulations and all vehicles must meet Federal and State Department of Transportation rules

and regulations governing their use in Connecticut. All equipment will be maintained in a

safe clean working condition as intended by the manufacturer. Violation of this provision may

result in immediate termination of contract.

When applicable, the Contractor assumes responsibility to conform to all local ordinances

and to obtain all necessary permits before start of work. Certificates of Insurance shall

include the Town of Clinton as an additional insured for the life of the Contract.

Pursuant to Section 10-6 of the Town of Clinton Charter, the Town Manager may reject any

and all bids, or waive informalities and technicalities and to accept the Proposal (bid) which

the Town deems to be in the best interest of the Town, whether or not it is the lowest

dollar amount. Bids received after the above stated time will be rejected. No bid shall be

accepted from or contract awarded to any person who is in arrears to the Town of Clinton

on any tax, debt, or contract.

4

BID # EM 2025-01

GENERAL INFORMATION TO ALL RESPONDENTS

The first page of each Proposal must be clearly labeled with the proposer's name, the name

of a contact person within the proposer's organization, and the proposer's mailing address,

telephone number, fax number, webpage address and email address.

To be considered, a vendor must submit a complete Proposal that satisfies all requirements

and addresses all information requested or specified in this RFP.

The Town reserves the right to amend or withdraw this Request for Proposals at any time

prior to the deadline date for submission of proposals. If this RFP is amended, the Town will

notify each REGISTERED proposer in writing, via email.

When quantities are listed in these specifications they may be increased or decreased by the

Town of Clinton, depending upon its actual requirements.

The Town of Clinton is an equal opportunity employer and we advise you of our intent to

negotiate business only with other equal opportunity employers. All Contractors and

subcontractors with whom we contract are obligated to provide equal opportunity without

regard to race, creed, color, national origin, age, sex or handicap.

Proposals must be submitted on proposal forms attached hereto. Proposals received later

than the time and date specified will not be considered.

No Proposal shall be accepted from, or contract awarded to any person who is in arrears to

the Town of Clinton on any tax, debt, or contract.

Price is not the sole determining factor used to determine award. The Contractor past history

and work performance on previous Town of Clinton projects as well as references received or

submitted for past work other than the Town of Clinton will be considered when making

awards. The Town of Clinton reserves the right to award work to the most qualified

contractor base upon its evaluation regardless of proposed price.

All questions are to be submitted by email. Only questions submitted in this manner will be

answered. All registered vendors will receive copies of questions and answers upon request.

All proposal prices must include prepaid delivery, assembly and/or installation (ready for

operation and/ or use) of all equipment and/or materials to the individual location(s) as

designated by the Town of Clinton. All proposal prices are to be submitted on the sheets

provided on this bid. Quantities and pricing are to be listed in accordance with these sheets.

Vendors offering(s) under this RFP must meet and be in compliance with all local, state and

federal specifications, regulations and requirements pertaining to the work, materials,

equipment or items requested in the RFP.

The successful vendor and/or contractor must protect all property of the Town of Clinton,

(i.e., all floors, furniture, grass, land, etc.) from injury or other damage. Any damage so

caused must be repaired by contractor/vendor at his/her own expense.

5

Commodity Codes

• NAICS 336411Aircraft Manufacturing
• NAICS 541370Surveying and Mapping (except Geophysical) Services

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