Project Information

Bid Title

ITB 6899 - Fuel Canopy Repairs

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Apr 8, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Submittals due by April 23, 2026 at 1:30PM ET.

Site visit required prior to bidding.
Attached Document :


ITB 6899 - Fuel Canopy repairs project.pdf

Attachment Preview

INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

PURCHASING DEPARTMENT

WWW.JOHNSONCITYTN.ORG/PURCHASING

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project location

FOB

Payment Terms

Anticipated Award Date:

Fuel Canopy Repairs / #6899

Thursday / April 23, 2026 / 1:30 PM (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Brian Ross; Bross@johnsoncitytn.org; 423.434.5718 purchasing@johnsoncitytn.org

April 7, 2026

City Garage, 209 Water Street, Johnson City TN 37601

Destination, freight prepaid and allowed - Johnson City, TN

Net 30

May 8th .

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

1. Provide all labor, materials, equipment and supplies as necessary for the Fuel

$____________TL

Canopy repairs as per the attached specifications and photos.

Allowance #1

+ $10,000

TOTAL:

$______________

Specify Project timeframe, this may be an award consideration: _____________________

Contractor’s envelope requirements apply

SITE VISIT REQUIRED PRIOR TO BIDDING

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom meeting: ITB 6899 - FUEL CANOPY REPAIRS virtual bid opening; Meeting ID: 823 1925 8194

Passcode: 068378.

If you do not have access to a webcam, or you have no audio with your system, you may call this number to

join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct

assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Place signed bid response in a sealed

envelope plainly identified on the outside with

vendor name and bid name and number.

Vendor responsible for delivery to Johnson

City Purchasing Dept., Debbie Dillon- Director,

209 Water Street, Johnson City, TN 37601 on or

before the bid opening date and time.

Firm Name____________________________________________

By________________________________________________

PRINTED & SIGNED

Address______________________________________________

________________________________________________

Telephone_____________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# 6899- FUEL CANOPY REPAIRS

BIDDERS INSTRUCTIONS

LICENSES, FEES, PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits required by

law to do business in the City of Johnson City in completion of the requirements stated herein.

All work shall be done in accordance with the latest building codes, state and federal laws

relative to Playground equipment installation including the Americans with Disabilities Act

and in accordance with manufacturer’s recommendations.

STATE CONTRACTORS LICENSING

All bidders must be licensed contractors in the State of Tennessee, as required by the Contractor's

Licensing Act of 1994 (TCA Title 62, Chapter 6) State of Tennessee. The attached “Contractors

Envelope Form” must be completed and attached to the outermost submittal envelope or it will

not be opened. A copy of State Contractor’s License shall be included with bid package.

DRUG FREE WORKPLACE

All proposers must execute the enclosed Drug Free Workplace Affidavit to verify compliance

with TCA 50-9-113 and return same with bid response. Failure to comply with this requirement

will declare that proposal non-responsive.

Purpose of The Drug & Alcohol Testing Program

The City of Johnson City recognizes its responsibility to provide safe and efficient operations

for our employees, our citizens and the general public. Our commitment to provide safe and

efficient operations is shown by the implementation of programs and procedures which ensure

compliance with appropriate safety measures, as well as the letter and intent of all applicable

laws and regulations. There is sufficient evidence to conclude that the use of illegal drug/alcohol;

drug/alcohol dependence and drug/alcohol abuse seriously impairs an employee’s performance

and general physical and mental health. The illegal possession and use of drugs, alcohol and/or

narcotics by employees of the City is a crime in this jurisdiction and is clearly unacceptable.

Therefore, the City of Johnson City has adopted this written policy to ensure an employee’s

fitness for duty as a condition of employment; to ensure the drug tests and alcohol tests are

conducted on safety-sensitive positions in the categories of: pre-employment, random testing,

suspicion testing, and return-to-duty testing.

To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or proposers of service to the

City must have a testing program of the same or better than the requirements of the City of

Johnson City.

PAYMENT TERMS

Monthly progress payments are acceptable in addition to stored materials. Final payment

shall be made within 30 days following satisfactory completion, inspection and acceptance

by the City and issuance of any warranty statements.

PROJECT SECURITIES

As required by Tenn. Code Ann. § 12-4-201 to -12-4-206 If total bid price is greater

than $100,000 the successful vendor will be required to furnish a Payment Bond in

the amount of twenty-five percent (25%) of the contract price. Bond shall be issued

by a surety company licensed to do business in the State of Tennessee. and must be

filed with the purchasing department within ten (10) working days after the contract

has been issued.

INSURANCE

The attached Insurance Checklist (which includes a section for the Insurance agent to fill-

out) and General Insurance Appendix form must be completed and returned with the bid

package. Successful vendor shall provide certificate of insurance, as specified, prior to

project release by Purchasing.

PROJECT SPECIFICATIONS

Project: City Fueling Center Canopy Repair

Date: 2/27/26

1.01 PROJECT INFORMATION

A. Description: Repair damaged canopy above fueling center at city garage services complex

B. Location: City Services Complex

209 Water Street, Johnson City, TN 37601

C. Owner:

City of Johnson City, TN

Brian Ross, Facilities Director, 423-434-5718, bross@johnsoncitytn.org

Tim Henley, Fleet Services Director, 423-434-5980, thenley@johnsoncitytn.org

D. Design:

Attached report by Spoden & Wilson dated February 18, 2026

Previous design provided for reference only

E. Site Visit: Contact Owner’s rep to schedule pre-bid site visit; No formal pre-bid conference is planned.

F. Questions: Submit in writing to Owner’s Rep no later than (1) week prior to bid due date/time.

G. Addenda: Project scope of work can only be changed by written addendum issued by COJC to answer questions or provide

other supplemental instructions.

1.02 SCOPE OF WORK

A. Comply with all applicable federal, state, and local regulations.

B. Work to be done during normal business hours, typically 8a-5p Mon-Fri.

C. Base Bid: Provide all materials, labor, and equipment required for complete repair as described, including Allowance #1 below.

1. Protect, Remove, and/or Reinstall existing equipment as necessary. Any removal/reinstallation of fueling equipment shall

only be performed by SPATCO. Contact Mike Hoard (865) 388-8464.

2. Shore up existing structure as necessary.

3. Provide construction barriers, traffic control, and other means to necessary to maintain safety and security at all times.

4. Fueling center will be closed but adjacent traffic will be active during construction.

5. Remove and dispose of unusable existing material and fixtures.

6. Cut and remove concrete island and pavement as needed. Excavate to existing footers.

7. Assume top of existing footer is footer is 3’-0” below existing pavement.

8. Install two columns and three purlins as described in engineer’s report. Remove/Reinstall other structural components as

needed. Provide all fasteners and accessories.

9. Install new stone and concrete to restore to pre-existing condition.

10. Install new soffit, fascia, trim, gutters, and downspouts.

11. Install new light fixtures. Install new conduit and wiring or connect to existing if in suitable condition.

12. Paint new steel with minimum one primer coat and two finish coats.

13. Clean all areas of debris, residue, and other effects of construction activity.

D. Alternates: None

1.03 ALLOWANCES

A. Include the following allowances in the Base Bid, to be applied as needed to the cost of labor, equipment, materials, sales tax,

shipping, etc. Any unused portion of allowances will be credited back to the Owner upon completion of the project.

Allowance #1 - General Contingency: $10,000 to be used only with Owner’s prior approval.

1.04 SUBMITTALS

A. Submit shop drawings, product information, samples, etc. for all specified equipment to Owner for approval prior to ordering

and installation.

B. Submit all warranties, operating and maintenance instructions, and surplus materials to Owner upon completion of work.

1.05 FIELD CONDITIONS

A. Inspect existing field conditions prior to submitting bid.

B. Provide sufficient traffic control and construction barriers to maintain a safe work area and to minimize impact on daily

operation of the facility for the entirety of the project.

C. Deliver all materials to the installation site in the manufacturer’s original packaging and in good condition. Packaging to contain

manufacturer’s name and marks, identification number, shipping and handling instructions, and related information.

D. Stored materials must be accessible for inspection by the owner, architect, general contractor, and/or manufacturer.

E. Clean up all work areas on a regular basis. Legally dispose of all debris and excess materials.

F. Clean/Repair/Replace any disturbance caused by work activity to pre-existing conditions or better.

1.06 MATERIALS

A. Products: See drawings and attached vendor quote for specifications

B. Substitutions: Submit requests to owner’s rep for consideration. Include performance specifications proving equal or better

performance. Owner reserves the right to refuse any substitution request.

1.07 QUALITY ASSURANCE

A. Equipment manufacturer must have a minimum of 5 years of experience manufacturing similar equipment.

B. Equipment installers must have a minimum of 2 years of experience installing similar equipment.

C. Provide owner with written warranty that guarantees the completed installation to be free from defects in workmanship for a

period of no less than one (1) year after job completion.

D. Provide manufacturer’s standard warranty as applicable.

2

Commodity Codes

• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing

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