Project Information

Bid Title

Budget System

Issuing Agency

County of San Mateo

Location

California

Published Date

Apr 15, 2025

Closing Date

May 27, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Budget System

Addenda: 0

Release Date: 4/15/2025

Due Date: 5/27/2025

Post Information

Posted At:Tue, Apr 15, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The San Mateo County Office of Budget, Policy, and Performance, within the County Executive's Office, seeks a commercial off-the-shelf (COTS) software as a solution (SaaS) platform for the County's budgeting and financial planning processes that integrates with the Counnty's existing accounting system, Central Square's Central Square's One Finance and Accounting Solution (OFAS), the existing personnel management platform, Workday, and can publish an online budget with print budget book publishing capabilities. This solution will enable County staff to collaborate in developing biennial operating and capital budgets, perform financial forecasting, gain financial insights from budget information, and utilize contemporary technology to assist the Board of Supervisors in fulfilling their fiduciary responsibility to the residents of San Mateo County.

Background

San Mateo County serves 764,442 residents who live in 20 cities and the unincorporated areas of the County. With 57.7 miles of coastline, San Mateo County is situated in the heart of Silicon Valley and is home to a number of technology and biotechnology businesses. The County employs 5,851 staff who work in 34 Departments. The County publishes a biennial budget with annual revisions that include minimal revisions for the second year. The County publishes four budget publications each year: a Recommended Budget, September revisions, Adopted Budget, and Mid-Year Report to the Board of Supervisors. The most recent FY 2024-25 Adopted Budget includes $5.25 billion in revenue and expenditures in 108 Funds. Additionally, the County publishes a 5 Year Capital Improvement Plan, with the most recent update for FY 2023-28 containing projects totaling $1.8 billion. The County also publishes a Children, Youth, and Families Budget which included $791 million in funding for FY 2023-25. More information about San Mateo County is located on the San Mateo County website: https://www.smcgov.org

Timeline

RFP Released:

April 15, 2025

Pre-Proposal Meeting (Non-Mandatory):

April 24, 2025, 11:00am

Microsoft Teams
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDdiYzJjMWItOWQ1OC00OGNkLWE2NzAtN2NhMjc2N2Q4N2Y3%40thread.v2/0?context=%7b%22Tid%22%3a%220dfaf635-a04d-48cc-a7e3-6da1af0883f9%22%2c%22Oid%22%3a%223bf80441-308c-4479-9efb-7ae70a697cb1%22%7d
Meeting ID: 243 910 420 861
Passcode: 7VB7Fe6q
Dial in by phone
+1 628-212-0105,,856483998# United States, Corte Madera
Phone conference ID: 856 483 998#

Deadline for Questions, Comments and Contract Exceptions:

May 21, 2025, 6:00pm

Proposal Due Date and Time:

May 27, 2025, 6:00pm

Interviews (tentative):

July 9, 2025

Anticipated Contract Award Date:

July 16, 2025

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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