Project Information

Bid Title

UTILITY PLANT LABORATORY ANALYSIS, TESTING AND MONITORING SERVICES

Issuing Agency

City of Mount Dora

Location

Florida

Published Date

May 27, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 26-UT-011

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	ITB 26-UT-011
Bid Title:	UTILITY PLANT LABORATORY ANALYSIS, TESTING AND MONITORING SERVICES
Category:	Professional Services
Status:	Open

Publication Date/Time: 5/27/2026 10:00 AM Closing Date/Time: 6/30/2026 2:00 PM Related Documents: ITB 26-UT-011 Utility Plant Laboratory Services

Attachment Preview

Invitation to Bid

NUMBER

ITB #26-UT-011

UTILITY PLANT LABORATORY ANALYSIS,

TESTING AND MONITORING SERVICES

Whitney Donovan

Purchasing Coordinator

LEGAL NOTICE

Notice is hereby given that the City of Mount Dora is accepting electronic responses only, for sealed

Invitation To Bid ITB# 26-UT-011, to provide utility plant laboratory services. Bids will be received

until 2:00 p.m. on June 30, 2026.

ITB# 26-UT-011

“UTILITY PLANT LABORATORY ANALYSIS,

TESTING AND MONITORING SERVICES”

A pre-bid meeting is not applicable for this solicitation.

All meetings, unless noted otherwise, will be held via electronic meeting format. Please be advised that

dates and times, are subject to change and updates posted on the City of Mount Dora’s website at www.

mountdora.gov, on www.demandstar.com and in the City Hall Lobby.

The City of Mount Dora does not discriminate based on age, race, color, sex, religion, national origin,

disability or marital status.

ITB# 26-UT-011 Utility Plant Laboratory Analysis, Testing and Monitoring Services

2

NOTE: Electronic responses will be the only method allowed for Bidders to respond to this solicitation.

Electronic responses are to be provided via DemandStar only. All submittals must be compatible with

Microsoft Office 2007. PDF files are acceptable. Bidding will be done through a secure locked box. Bidders can

only view/submit their Bid and will not have access to any other Bidder’s submittals. The Bidder’s Bid may be

changed at the Bidder’s discretion until the due date and time have been reached at which time the Bidder will no

longer change or have access to the electronic bid submittal. The City will then open the Bids. Bidders who are

bidding for the first time are strongly encouraged to contact DemandStar by e-mailing questions to DemandStar at

www.demandstar.com. All bids must be received by the date and time specified above, when they will be opened,

via computer, and publicly read aloud. The bid time shall be scrupulously observed. The City shall not be

responsible for delays or internet outages caused by any occurrence. The City website does not accommodate

electronic responses to bids. Receipt of a bid in any other form does not satisfy this requirement. No exceptions

will be made.

If you have obtained this document from a source other than directly from DemandStar by Onvia.com you are not

on record as a plan holder. The Purchasing Department takes no responsibility to provide Addenda to parties not

listed as plan holders. The Bidder is responsible for verifying they have received all Bid Addenda.

CAUTION: Bidders should take caution that the City is not responsible for any power outages or internet failures.

It is suggested that you upload your response in adequate time to assure that it will post on the day prior to the

closing date.

1) INTRODUCTION/OVERVIEW

A) Purpose/Objective

The City of Mount Dora has issued this Invitation to Bid (hereinafter, “ITB”), as a joint solicitation on

behalf of the City, the Community Redevelopment Area (CRA) and the Northeast Community

Redevelopment Area (Northeast CRA), with the sole purpose and intent of obtaining Bids from

interested and qualified firms offering to provide certain Utility Services, in accordance with the

specifications stated and/or attached herein/hereto.

The City desires to contract with one successful Bidder to provide the requested services for the City,

CRA and Northeast CRA as applicable. The successful Bidder will hereinafter be referred to

interchangeably as the “Bidder, Firm, Vendor or Contractor”.

If awarded, a contract to provide these services will be effective on the date contract is approved by the

City of Mount Dora, City Council (herein after, the “Council”), signed by all required parties and filed

with the City Clerk.

An award, if made, will be made to the lowest, responsive and responsible bidder(s) whose bid is most

advantageous to the City, taking into consideration the evaluation factors set forth in this ITB. The City

will not use any other factors or criteria in the evaluation of the Bids received.

B) Background

The City serves an area of 12.29 square miles with a population of approximately 18,896. The City’s

fiscal year begins on October 1st and ends on September 30th. The Finance Department maintains the

funds and accounts of the City. The Finance Department is responsible for the custody and accounting

of funds of each department.

ITB# 26-UT-011 Utility Plant Laboratory Analysis, Testing and Monitoring Services

3

More detailed information on the government and its finances can be found in City of Mount Dora’s

Annual Comprehensive Financial Report (ACFR) for fiscal year 2023-2024 and in the City’s Annual

Budget for fiscal year 2025-2026. Copies of these documents may be viewed on www.mountdora.gov.

The City of Mount Dora is exempt from any and all state, local and federal taxes.

C) Inquiries

Direct questions related to this ITB to Whitney Donovan, Purchasing Coordinator, and submit such

questions in writing to: donovanw@mountdora.gov. Please include the page and paragraph number for

each question in order to ensure that questions asked are responded to correctly.

Bidders must clearly understand that the only official answer or position of the City will be the one

stated in writing from donovanw@mountdora.gov. All questions asked, along with the answers rendered

will be electronically distributed to firms registered for this solicitation and additionally posted on the

City website (www.mountdora.gov) and on DemandStar (www.demandstar.com).

D) Method of Source Selection

The City is using the Competitive Sealed Bids methodology of source selection for this procurement, as

authorized by Resolution 2021-107 and 2024-36 (amendment) establishing and adopting the City

Purchasing Policy. Each Bid will be reviewed to determine if the Bid is responsive to the ITB. Bids

deemed to be non-responsive may be rejected without being evaluated by the Purchasing Coordinator.

The responsible city department will make a recommendation to the City Council who will make the

final selection(s). A responsive Bid is one which has been signed and submitted by the specified Bid

deadline, and has provided the information required to be submitted with the Bid. Poor formatting, poor

documentation, incomplete or unclear information may be considered substandard submissions and may

adversely impact the evaluation of a Bid. Bidders who fail to comply with the required and/or desired

elements of this ITB do so at their own risk.

The City may, as it deems necessary, conduct discussions with responsible Bidders determined to be in

contention for being selected for award for the purpose of clarification to assure full understanding of,

and responsiveness to solicitation requirements.

E) Pre-Bid Meeting

A pre-bid conference is not applicable for this solicitation.

A non-mandatory mandatory pre-bid meeting will be held on _________, commencing promptly

at _______, and will be held in the __________ Room, located at _______ , Mount Dora, Florida 32757.

If this pre-bid conference is denoted as “mandatory,” prospective Bidders must be present in order to

submit a bid response.

F) Projected Timetable

The following projected timetable should be used as a working guide for planning purposes only. The

City reserves the right to adjust this timetable as required during the course of the ITB process.

ITB# 26-UT-011 Utility Plant Laboratory Analysis, Testing and Monitoring Services

4

Events

Dates

Issue ITB Notice

Last Date for Receipt of Written Questions

Addendum Issued (If Applicable)

Bid Due/ Opening Date (See Exhibit “D”)

Issue Notice of Recommendation

City Council Meeting Date (anticipated)

May 27, 2026

June 15, 2026 – 4:00 pm

June 22, 2026

June 30, 2026 @ 2:00 pm

July 8, 2026

August 4, 2026

2) GENERAL DESCRIPTION / SCOPE OF SERVICES

It is the intent of this solicitation to engage one (1) qualified contractor(s) to provide the required Utility

Plant Laboratory Analysis, Testing and Monitoring Services on an as needed basis, per the Scope of

Services found in this ITB, subsequent Agreement as applicable. The Bidder awarded this ITB must

meet or exceed all terms, conditions and specifications of the City of Mount Dora. The City of Mount

Dora Utility Department is requesting bids for the provision of various Water and Waste Water plant

laboratory analysis, testing and monitoring services at each of the City’s Water and Waste Water utility

plants.

Work under this solicitation award will be submitted to the successful Contractor(s) on an as needed

basis or by pre-scheduled timeline to be presented to the successful Bidder. Pricing shall include, but not

necessarily be limited to, all fees associated with sample collection, preservation, cooling,

transportation, delivery, testing, QC/QA, and preparation of the analytical report.

SCOPE OF SERVICES

See Exhibit “A” attached below for a detailed Scope of Services.

See Exhibit “B” attached below for applicable Special Conditions.

MINIMUM CONTRACTOR REQUIREMENTS

The following mandatory minimum requirements have been established, subject to the City’s right to

waive minor irregularities. The Bidders shall provide proof of the minimum qualification by furnishing

copies of letters, certificates, etc. (as applicable); which clearly document said qualifications.

A. The Bidder must be in good standing and must not be listed in the System for Award

Management (SAM) as an excluded party.

B. All licenses required by the Bidder, whose businesses and profession(s) are regulated by the

Florida Department of Business and Professional Regulation must be active and current for the

duration of the contract.

C. The Bidder must have been issued a certificate of authority through the Department of State in

compliance with Florida Statute 607.1501 if applicable. Bidder shall provide documentation to

demonstrate meeting this minimum requirement with your Bid response. Include local business

tax receipts, corporation documents with date of inception, and the certificate of authority if

applicable.

D. Evidence of authority to conduct commercial business in the State of Florida – Provide Sunbiz

report showing your company registered as “Active”.

ITB# 26-UT-011 Utility Plant Laboratory Analysis, Testing and Monitoring Services

5

Commodity Codes

• NAICS 541380Testing Laboratories

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.