Project Information

Bid Title

26-703 IDL Fire Camera Detection and Hosting Services

Issuing Agency

Idaho Department of Lands

Location

Idaho

Published Date

Dec 22, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation # and Title	Documents	Due Before
26-703 IDL Fire Camera Detection and Hosting Services	26-703  Weighted Invitation to Bid (PDF) 26-703  Schedule A-1 (Excel) 26-703  Schedule A-2 (Word) 26-703  Offeror Questions (Word)	3:00 PM PT on January 22, 2026

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STATE OF IDAHO

DEPARTMENT OF LANDS

IDL FIRE CAMERA DETECTION AND HOSTING

WEIGHTED INVITATION TO BID NO. 26-703

DUE BEFORE 3:00:00 PM PT ON JANUARY 22, 2026

IDAHO DEPARTMENT OF LANDS (IDL)

IDL FIRE CAMERA DETECTION AND HOSTING

WEIGHTED INVITATION TO BID NO. 26-703

Table of Contents

Invitation to Bid Instructions

Schedule of Events

Standard Contractor Information

Evaluation Criteria

Schedule A-1

Schedule A-2 – Evaluation

Questions Draft Contract

Exhibit 1 - Technology Terms

Scope of Work

Bidder Questions

Page

3

5

6

9

10

11

13

29

37

39

IDL WITB 26-703

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IDL FIRE CAMERA

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STATE OF IDAHO

DEPARTMENT OF LANDS (IDL)

WEIGHTED INVITATION TO BID 26-703

IDL FIRE CAMERA DETECTION AND HOSTING

RESPONSES DUE BEFORE 3:00:00 PM PT ON JANUARY 22, 2026

The purpose of this Weighted Invitation to Bid (WITB) package is to solicit sealed bids for the efficient completion of the

IDL FIRE CAMERA DETECTION AND HOSTING work outlined in the attached scope of work and contract documents.

Submitted bids MUST include the attached Schedule A-2 Evaluation Questionnaire (an example of this document can be

found on pages 11-13 of this document) providing all required information.

PRE-BID MEETING:

This Weighted Invitation to Bid is time sensitive and does not involve a pre-bid meeting. It is to your benefit to immediately

review the document and ask questions (if any) as soon as possible.

QUESTIONS:

All questions related to this Invitation to Bid shall be directed to Sherry Leason at sleason@idl.idaho.gov utilizing the “Bidder

Questions” attachment, which has been provided as a separate electronic document (an example of this attachment can be

found on pgs 30-31. Inquiries shall be in writing and shall reference the appropriate section and paragraph number.

Verbal questions will not be accepted. The deadline for receiving questions is 5:00 P.M., PT, on January 6, 2026.

Only questions answered by written amendment are binding. Oral interpretations have no legal effect. Unofficial

communication streams are not binding and at the Bidder’s own risk. Responses to questions received will be posted as

an addendum on the IDL website at www.idl.idaho.gov .

INSTRUCTIONS:

The submitting Vendor agrees that its Bid, shall be good and may not be withdrawn for a period of ninety (90) days after

the scheduled closing date, unless otherwise identified in the Solicitation. No Bid will be accepted if marked "price prevailing

at time of delivery,” “estimated prices,” “actual costs to be billed,” or similar phrases. After the date and time of closing, no

price change will be allowed, unless otherwise stated in the Solicitation. All Bids must be in U.S. Dollars.

All Bids must be entered on the attached Schedule A. Bids may be entered electronically in the Excel version of the

Schedule A. Simply enter the TOTAL HOURLY RATE. Then print and sign the form(s) OR print the blank form(s) and enter

bids by hand, sign and submit. The signed Schedule A-1 & Schedule A-2 Questionnaire shall be returned to either the

Email or physical address listed below. All bids shall include Schedule A-2 Evaluation Questionnaire to be considered a

responsive, responsible submission.

WITB DEADLINE AND DELIVERY REQUIREMENTS:

Sealed bids must be received by the Idaho Department of Lands at 3284 West Industrial Loop, Coeur d’Alene Idaho 83815

before 3:00:00 PM PT on January 22, 2026. The Department of Lands is not responsible for lost or undelivered bids or

for failure of the United States Postal Service or any mail courier service to deliver bids to the Idaho Department of Lands

by the bid deadline. The Idaho Department of Lands assumes no responsibility for failure of any electronic submission

process, including any computer or other equipment to deliver all or a portion of the Bid at the time, or to the location,

required by the Solicitation. The date and time of electronically received bids, to the Idaho Department of Lands email

address listed below, will be used to determine if electronically submitted bids were received by the due date and time

specified. Late bids will not be accepted. Fax bids will not be accepted.

Mail or Courier Delivery Address:

Idaho Department of Lands

ATTN: Sherry Leason, Contracts Officer

3284 West Industrial Loop

Coeur d’Alene ID 83815

OR

PurchasingITB@idl.idaho.gov

A bid submitted using any courier service must be shipped in a separate sealed inner envelope identified as stated below

and enclosed inside the courier service shipping envelope.

IDL WITB 26-703

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IDL FIRE CAMERA

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Mailed bids are to be mailed in a sealed envelope and are to be marked in the lower left-hand corner with the following

information:

Sealed Bid For:

Responses due:

WITB 26-703 – IDL Fire Camera Detection and Hosting

Before 3:00:00 PM PT on 1/22/2026

Emailed bids are to be marked in the subject line with the following information:

Sealed Bid For:

WITB 26-703 – IDL Fire Camera Detection and Hosting- DUE 3 PM PT on 1/22/2026

PUBLIC BID OPENING

There will be a public bid opening at the Idaho Department of Lands at 3284 West Industrial Loop, Coeur d’Alene ID 83815

at 3:15:00 P.M. (PT) on 1/22/2026. Participants may attend via IDL’s phone conferencing solution in place of attending in

person by calling 208-769-1525 and asking to be transferred to extension 5058.

IDL WITB 26-703

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SCHEDULE OF EVENTS

Invitation to Bid Release

Deadline for Receipt of Written Inquiries

Bid Due Date

Evaluation Period

Anticipated Intent to Award Date

Anticipated Contract Award Date

December 18, 2025

January 6, 2026

Before 3:00 PM PT on January 22, 2026

January 23-27, 2026

January 28, 2026

February 5, 2026

IDL WITB 26-703

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IDL FIRE CAMERA

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Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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