Project Information

Bid Title

Tree Mitigation Work

Issuing Agency

City of Redmond

Location

Washington

Published Date

Mar 16, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 10895-26

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 10895-26
Bid Title:	Tree Mitigation Work
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: Click Here to Submit a Bid The City is soliciting bids from qualified firms to provide tree mitigation work on 27 trees, which may include the full removal of identified hazardous trees, snag creation, and/or mitigation work on trees within the parks and rights of ways in the City of Redmond. A Tree Location Map Website has been created for reference. Optional Pre-Bid Meeting: March 25th, 2026, at 9:00AM (PST) /Virtual Please RSVP DocuSign submittal instructions Publication Date/Time: 3/16/2026 11:30 AM Closing Date/Time: 4/3/2026 2:00 PM Contact Person: Heidi Johnson Purchasing Supervisor Email: [email protected] Tel: 425-556-4201 Related Documents: IFB 10895-26 Tree Mitigation Work IFB 10895-26 Attachement A Tree Risk Evaluation Spreadsheet IFB 10895-26 Attachment B Bid Submittal Sheet IFB 10895-26 Attachment C City of Redmond Standard Terms and Conditions IFB 10895-26 Attachment D Payment and Performance Bonds

Attachment Preview

City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

IFB 10895- 26

Invitation to Bid

Tree Mitigation Work

The City is soliciting bids from qualified firms to provide tree mitigation work to include the removal

of identified hazardous trees, snag creation, and mitigation work on trees within the parks and rights

of ways in the City of Redmond.

Posting Date: March 16th, 2026

Optional Pre-Bid Meeting: March 25th, 2026, at 9:00AM (PST) /Virtual

Proposals Due: April 3rd, 2026, 2:00PM (PST)

The City of Redmond, Washington (the “City”) requests interested parties to submit bids for the above

referenced Invitation For Bid (IFB).

Background

The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its

strong technology business sector. The City encompasses an area of over 17 square miles and is located

less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,

Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Today, the City has

about 80,000 residents and 98,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000

jobs. The City is interested in contracting with qualified firms to support tree mitigation work that was

identified in a 2024 Tree Risk Health Assessment project.

Scope of Work

Contractor will provide mitigation work on 27 trees, with work to include full removal, snag creation, and/or

mitigation work as well as the desired disposal method as identified in the Tree Risk Evaluation Spreadsheet

(Attachment A). The City also has created a tree location map website for reference.

Portions of this work will need to include a traffic control plan and require right of way permits. The

contractor is responsible for developing these plans and obtaining permits as outlined in this IBF. Tree

permits will be obtained by the City prior to the project.

IFB 10895-26 – Tree Mitigation Work

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A certified arborist must be onsite during all work performed and in accordance with ANSI Z1331.

All work must be performed on city property and right of ways with no access to or from private property

without prior authorization. If access to private property is needed, the City will do initial outreach to

property owners, trees designated with a “dh” in the Notify Column in Attachment A, that’s a door hanger

and the City will do that before work commences. If there is any other note regarding calling property

owner or notifying owner – that is something the vendor is going to want to do.

The bid submittal sheet (Attachment B) includes a cost column for each individual tree, note this work is

subject to prevailing wage requirements.

Contractor is required to follow all applicable OSHA safety standards for this type of work.

The City may choose to add additional trees requiring mitigation work to the awarded contractor,

depending on available budgetary funds and project timeline. Any additional work would be accomplished

via change order and will be incorporated into the existing purchase order/contract.

Subcontractors:

The City will not allow subcontracting for the actual tree mitigation; however, subcontractors may be used

regarding work such as traffic control.

Notice regarding site visits:

If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private

property. The City of Redmond will be responsible for making initial contact as needed for any access

needed to private property.

Licenses and permits:

City of Redmond will obtain, in advance, tree removal permits for each individual tree. The Contractor

will be responsible for all traffic plans and right of way permits needed as detailed below.

Right-of-Way Permit:

The Contractor will need to apply for a no-cost Right-of-Way Use permit from the City of Redmond, which

includes the review and approval of traffic control plans prepared by the Contractor. The Contractor should

assume that they will be able to work in the street between the hours of 9 AM and 3:30 PM on weekdays.

Depending on the street and the volume of traffic, the City may allow the Contractor to work outside of

these hours during the course of the project.

Any other permits, if necessary, are the responsibility of the Contractor. City shall assist in timely issuance of

permits, and permit fees will be waived by the City.

Traffic Plan Requirements:

Any Contractor having employees working on or near a street shall comply with City of Redmond and

Washington State regulations pertaining to safety equipment, warning signs, and traffic control. A City right-

of-way permit is required before work can proceed. General traffic control plans must be submitted before

a permit will be issued. Any work that requires a lane closure or work differing from the standard traffic

control plans will require a site-specific traffic control plan. This plan must be submitted and approved prior

IFB 10895-26 – Tree Mitigation Work

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to proceeding with work. All employees involved with flagging or placing traffic-directing devices in the

roadway shall possess a valid Washington State Flagging Card. Employees working on or near a street must

wear an approved safety vest. Eye and hearing protection is required during the operation of all power

equipment. Employees performing any overhead maintenance must wear an approved safety helmet.

Failure to comply with proper safety procedures may result in contract cancellation.

The selected Contractor shall give 24 hours’ notice to the City right-of-way division and Adnan Shabir at

425-556-2776, ashabir@redmond.gov in advance of planned work. Work shall not commence until this

notice has been received. This is for inspection purposes and for coordination with other construction

happening within the City.

The Contractor is responsible for requesting utility locates prior to installation of any foundations or other

subsurface items and is responsible for all costs associated with traffic plans.

Traffic Control

The selected Contractor is responsible for Traffic Control costs. These include, but are not limited to, all

costs for traffic control labor including installation and removal of all traffic control devices, flaggers, and

spotters; all equipment, materials, and purchases of signs, traffic control devices (cones, barrels,

barricades); and preparation and revision of temporary traffic control plans, and incidentals necessary to

complete work.

Contractors are required to submit a Traffic Control Plan prior to work, to Adnan Shabir for review and

approval. All traffic control plans must conform to the standards set forth by the MUTCD (Manual on

Uniform Traffic Control Devices) from the Federal Highway Administration. This manual is available online at

the following website: http://mutcd.fhwa.dot.gov/. Traffic Control must also abide by City Specifications,

which can be obtained from Adnan Shabir at 425-556-2776, ashabir@redmond.gov. Contractors are

required to submit a Traffic Control Plan prior to work, to Adnan Shabir for review and approval.

Federal and state regulations:

Contractor is responsible for following any applicable federal and state regulations.

Working site conditions:

Allowable working hours shall typically be 9am-3pm. Hours beyond this shall be coordinated with Adnan

Shabir at 425-556-2776, ashabir@redmond.gov.

Project Schedule

Work is to commence as soon as weather conditions permit, and all work shall be completed no later than

December 15, 2026.

Please provide a work schedule with your proposal to allow for adequate notification and staff scheduling

during the performance of this work. The work schedule is to include all proposed major milestones. Actual

work schedule shall be confirmed at the time of order placement.

IFB 10895-26 – Tree Mitigation Work

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Pre-Bid Meeting

9:00AM (local time) on March 25, 2026. An optional pre-bid meeting will be held virtually on Teams.

Bidders may ask questions or receive clarification on any portion of this IFB by participating in this pre-bid

meeting with City staff. Please RSVP to Heidi Johnson hjohnson@redmond.gov by 4:00pm on March 24,

2026.

Pre-Bid Questions

Bidders may email questions to receive clarification on any portion of this IFB by contacting Heidi Johnson

hjohnson@redmond.gov. Questions may be sent and will be answered between opening bid date and end

of business day on March 30th, 2026. All Q&A will be posted for reference by all bidders.

Proposed Timeline

The following table outlines the anticipated schedule for this IFB process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

IFB Announced

Optional Pre-Bid Meeting

Bids Due

Contractor Selected

Main Task Order Timeframe

Date

March 16, 2026

March 25, 2026

April 3, 2026

Early April 2026

April 2026- December 15, 2026

Proposal Due Date/Time

2:00PM (local time) on April 3, 2026. The City must receive proposals no later than said date and time.

Bid Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this IFB on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted proposals no later than said date and time.

Responses received after such time will be returned unopened. By submitting a proposal, respondents

acknowledge their satisfaction as to the size, scope, and location of the work to be performed.

Bid Requirements & Format

All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the

City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation

requested by the City. All responses will become property of the City and will not be returned. Bids must

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include all information requested and meet all specifications and requirements outlined in this IFB. Bids will

be evaluated based upon the information submitted.

A complete response will include the following:

1. Bidders must complete and return Attachment B, Bid Submittal Sheet.

a. Bids must include a list of references (including project name, contact name, and telephone

number/email address) of at least three (3) customer operations of similar scope and size,

current or completed within the last six (6) months. The City reserves the right to contact

references without prior notification.

b. Bids must be made in the official name of the firm or individual under which business is

conducted (showing official business address) and must be signed by a person duly

authorized to legally bind the person, partnership, company, or corporation submitting the

proposal.

c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of

Redmond business license as a requirement for performing these services. A Redmond

business license is required prior to performing any work, and Contractor must maintain the

business license in good standing throughout the term of its agreement with the City. A

Redmond business license application can be found at:

http://www.redmond.gov/BusinessLicense.

d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s

minimum number of days is 60).

2. List of firm’s recent tasks, projects, and current on-call commitments. Include Lead Contractors’ contact

information for each listing. This information may be included as a separate submittal with your bid.

3. Bids must include a description and/or photos and/or video of the equipment that will be used. This

information may be included as a separate submittal with your bid.

4. Proposed work schedule to include all major milestones. This information may be included as a

separate submittal with your bid.

5. Identify firm’s current personnel with their respective qualifications and relevant experiences (limit to

no more than one page per person). Team member qualifications and roles, particularly Lead

Contractor qualifications and certified arborists, are important. Please include Professional

Registration or Licensure in the State of Washington, where appropriate. This information may be

included as a separate submittal with your bid.

IFB 10895-26 – Tree Mitigation Work

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Commodity Codes

• NAICS 561730Landscaping Services

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