Project Information

Bid Title

Road Drainage Replacement

Issuing Agency

Town of Southbury

Location

Connecticut

Published Date

Feb 17, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Road Drainage Replacement

Bid Documents

Deadline: March 10, 2026 10:00 am

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SPECIFICATIONS AND BID DOCUMENTS

ROAD DRAINAGE REPLACEMENT

RFP 2026-001

TOWN OF SOUTHBURY

DEPARTMENT OF PUBLIC WORKS

501 MAIN STREET SOUTH

SOUTHBURY, CT 06488

FEBRUARY 17, 2026

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TABLE OF CONTENTS

Title Sheet ........................................................................................................................................1

Table of Contents .............................................................................................................................2

Invitation to Bid ...............................................................................................................................3

Information for Bidders ...................................................................................................................4

General Provisions ...........................................................................................................................9

Special Provisions ..........................................................................................................................20

Code of Ethics/Conflict of Interest Ordinance...............................................................................28

Technical Specifications ................................................................................................................33

Bid Proposal...................................................................................................................................34

Bid Form.................................................................................................................................35

Non-Collusion Agreement......................................................................................................41

Indemnification Certificate.....................................................................................................42

Code of Ethics/Conflict of Interest Agreement ......................................................................43

References ..............................................................................................................................44

Bid Bond.................................................................................................................................47

Attachment A: Woods Way Drive As-Built ..................................................................................50

Attachment B: Beacon Hill Drive As-Built ...................................................................................52

Attachment C: Cedar Grove Road As-Built ..................................................................................54

2

INVITATION TO BID

ROAD DRAINAGE REPLACEMENT

RFP 2026-001

The Town of Southbury, Connecticut is seeking sealed bids for furnishing all labor, tools, materials

and equipment required for drainage replacement on Woods Way Drive, Beacon Hill Drive, and

Cedar Grove Road. It is the intent of the Town to enter into a contractual agreement with one or

several qualified Contractor(s) to provide services.

Bids will be received by the First Selectman’s Office, Town Hall, 501 Main Street South,

Southbury, Connecticut 06488 until 10:00 AM local time, on March 10, 2026 at which time the

bids will be publicly opened and read in Room 208 of Town Hall.

Specifications and bidding documents may be obtained at the Office of the First Selectman at the

above address or electronically on the town’s website at www.southbury-ct.org/bids.

Each Bidder must deposit with his/her bid a bid bond for not less than five percent (5%) of the bid

as provided in the Information for Bidders. A certified check will not be accepted in lieu of a Bid

Bond. NO PROPOSAL WILL BE ACCEPTED UNLESS ACCOMPANIED BY THE

REQUIRED BID BOND.

The Contractor chosen for the project shall be required to furnish 100% Performance and Labor

and Material bonds and proof of required insurance coverage. A Maintenance Bond, in the amount

of ten percent (10%) of the contract sum shall be required after completion of the work and prior

to final payment.

The attention of the Bidders is called to the requirement for minimum wage rates to be paid under

this Contract.

No Bidder may withdraw their bid within one hundred twenty (120) days after the actual date of

the opening thereof.

Requests for Information (RFIs) concerning the project should be emailed to Matthew Tarnowski,

Public Works Project Administrator, at MTarnowski@southbury-ct.gov. RFIs should be received

by March 1. RFIs may not be directly responded to. If necessary, an addendum containing RFI

responses will be posted to the Town of Southbury’s website at the link above by March 2.

The right is reserved to reject any or all bids in whole or in part, to award any item, group of items,

or total bid and to waive any informality or technical defects, if it is deemed to be in the best

interest of the Town of Southbury. The Town of Southbury is an affirmative action, equal

opportunity employer.

Timothy O’Neil

First Selectman, Town of Southbury

February 17, 2026

3

INFORMATION FOR BIDDERS

1. PROPOSAL

Proposals are being sought for drainage replacement on Woods Way Drive, Beacon Hill Drive, &

Cedar Grove Road. All work shall be furnished in full accordance with the specifications.

2. RECEIPT AND OPENING OF BIDS

Separate sealed bids shall be received in the Office of the First Selectman, 501 Main Street South,

Southbury, CT 06488, until the time and date stated in the INVITATION TO BID, and will

thereafter be opened and read aloud in Room 208 of Town Hall. Proposals may be withdrawn 120

days after opening if no award has been made, except upon the mutual consent of the Town and

the bidder. All bids shall be submitted in sealed, opaque envelopes clearly labeled with the name

of the bidder, his address, and the words “Bid Documents, RFP 2026-001 – Road Drainage

Repalcement” so as to guard against opening prior to the time set therefore. One printed copy

and one digital copy (via flash drive) of all bids shall be submitted.

Bids may be forwarded by mail. If mailed, the sealed opaque envelope containing the proposal,

marked as described above, shall be enclosed in another envelope properly addressed for mailing.

The Town may consider informal any bid not prepared and submitted in accordance with the

provisions hereof and may waive any informalities in or reject any and all bids. Any bid may be

withdrawn prior to the above scheduled time for the opening thereof.

3. PREPARATION OF PROPOSAL

Each bid must be submitted on the prescribed form and all blank spaces for bid prices must be

filled, handwritten in ink or type written, in both words and figures. Bid prices shall include all

labor, materials and equipment necessary to complete the work in accordance with the bid

documents.

4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or on written or telegraphic request dispatched by the bidder in

time for delivery in the normal course of business prior to the time fixed for opening, provided that

written confirmation of any telegraphic withdrawal over the signature of the bidder is placed in

the mail and postmarked prior to the time set for bid opening. Negligence on the part of the bidder

in preparing his bid confers no right of withdrawal or modification of his bid after such bid has

been opened.

5. FAMILIARITY WITH LAWS, SITE CONDITIONS AND DOCUMENTS

Each bidder is required to be familiar with and to comply with the terms and conditions of the

specifications and all other bid documents and with all federal, state and local laws, ordinances or

regulations which in any manner relate to the furnishing of the services in accordance with the bid.

4

Each bidder shall thoroughly familiarize himself with all conditions of the bid documents and

specifications before preparing his proposal. The submission of a proposal shall be construed as

an assurance that such examination has been made and the failure of the bidder to familiarize

himself with conditions relating to the specifications shall not in any way relieve any bidder from

any obligation in respect to his bid.

Each Bidder shall visit the site of the proposed work and fully acquaint itself with the existing

conditions there relating to construction and labor and should fully inform itself as to the facilities

involved, the difficulties and restrictions attending the performance of the Contract. The Bidder

shall thoroughly examine and familiarize itself with the Drawings, Technical Specifications and

all other Contract Documents. The bidders shall also examine all records on file with the Town of

Southbury, “Call Before You Dig” and State Authorities regarding the Project, and the areas within

the Project limits, so as to be apprised of all subsurface conditions and other relevant information.

The Contractor, by the execution of the Contract, shall in no way be relieved of any obligation

under it due to the failure to receive or examine any form or legal instrument or to visit the site

and acquaint itself with the conditions there existing and the Town of Southbury will reject any

claim based on the facts regarding which it should have been on notice.

6. TAX EXEMPTION

The Town of Southbury is exempt from paying tax and, for that reason; the bid price shall not

include any tax on the items specified.

7. QUALIFICATIONS OF BIDDER

Bidders must be regular full time Contractors in the type of service specified. The Town may make

such investigations as it deems necessary to determine the ability of the bidder to perform the

work, and the bidder shall furnish to the Town all such information and data for this purpose as

the Town may request. The Town reserves the right to reject any bid should the evidence submitted

by, or investigation of, such bidder fail to satisfy the Town that such bidder is properly qualified

to carry out the obligations of the bid and to complete the project contemplated therein. Conditional

bids will not be accepted.

8. ERRORS, INTERPRETATIONS, AND ADDENDA

Should a bidder find any omissions, discrepancies or errors in the specifications or other bid

documents or should he be in doubt as to the meaning of the specifications or other bid documents,

he should immediately notify the Town who may correct, amend or clarify such documents by a

written interpretation or addendum. No oral interpretations shall be made to any bidder and no oral

statement of the Town shall be effective to modify any of the provisions of the bid documents.

9. METHOD OF AWARD - LOWEST QUALIFIED BIDDER

The Town reserves the right to reject any or all bids and may waive any informalities. The bid will

be awarded to the responsible bidder submitting the lowest bid complying with all conditions set

forth in these bid documents. The delivery or completion date and skill and experience of the

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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