Project Information

Bid Title

PURCHASE OF ONE (1) L.E.D. VIDEO WALL

Issuing Agency

City of McAllen

Location

Texas

Published Date

Jan 8, 2025

Closing Date

Jan 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

01-25-P20-191

Original Source

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Bid Documents

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Project Description

Number

01-25-P20-191

Title

PURCHASE OF ONE (1) L.E.D. VIDEO WALL

Available Date

1/8/2025 8:00 AM

Clarification Deadline

1/27/2025 5:00 PM

Due Date

1/30/2025 2:00 PM

Contact Information

ESMERALDA J. GARCIA, SENIOR BUYER ejgarcia@mcallen.net

Bid Type

INVITATION TO BID

Description

BID NOTICE


Solicitation Type and Name: Invitation to Bid for the Purchase of One (1) L.E.D. Video Wall


Solicitation Number: 01-25-P20-191


Description:  The City of McAllen is soliciting electronic bids for Purchase of One (1) L.E.D. Video Wall.


Bid Opening: Sealed electronic bids addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, January 30, 2025 at 2:00 p.m., Central Standard Time (CST) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2nd floor, Conference Room 2A. Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/83023587263?pwd=oYrBXJd7lYaWb97eYv7bbs3KQahZdI.1 . Call in number: +1 346 248 7799 US (Houston); Meeting ID: 830 2358 7263; Passcode: 768268 All bid responses are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com, on or before the aforementioned date and time.  Original, hard copy, and/or late bids shall not be accepted.


Pre-Submittal Conference: City of McAllen, City Hall, 2nd Floor, Conference Room 2A, 1300 Houston Ave., McAllen, Texas 78501 on Thursday, January 23, 2025 at 2:00  p.m.,  (CST).  Pre-Submittal Conference  is also available through Zoom Meeting at: https://us06web.zoom.us/j/86761103473?pwd=Usz77CnjLIjOp0nsUBHgBIelVlb0Cb.1 . Call in number: +1 346 248 7799 US (Houston); Meeting ID: 867 6110 3473; Passcode: 324356. All prospective respondents are encouraged to be in attendance.


To view this solicitation and submit a bid response, you must first register in the City’s bidding portal at: https://mcallen.procureware.com.  Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.


A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five percent (5%) of the total bid shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the bidder will enter into a contract with the City of McAllen. The Bidder’s bid security shall be submitted before the above-mentioned electronic bid opening date and time. Failure to submit the bid security shall be grounds for disqualification.


Original Bid Security shall be delivered in a sealed envelope and clearly marked as follows:

BID SECURITY FOR PROJECT NO. 01-25-P20-191 PURCHASE OF ONE (1)  L.E.D. VIDEO WALL

Hand-deliver Bid Security or if using Land Courier (i.e., FedEx, UPS):
1300 Houston Avenue; Attn: Purchasing & Contracting Department; McAllen, Texas 78501

Mail Bid Security: P.O. Box 220, McAllen, TX 78505-0220


The City of McAllen reserves the right to refuse and reject any or all bids and to waive any or all formalities or technicalities, or to accept the bids considered the best value to the City, and to hold the bids for a period of sixty (60) days without taking action.


Applicable Product Categories: 80166 Signs, Electronic Display, Marquee, etc.


CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT

Commodity Codes

• NAICS 334310Audio and Video Equipment Manufacturing

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