Project Information

Bid Title

6577 Bid-ON-Call Services to RAISE MANHOLE FRAME AND COVERS

Issuing Agency

Trumbull town

Location

Connecticut

Published Date

May 22, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

6577

Original Source

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Bid Documents

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Project Description

Bid Number:	6577
Bid Title:	6577 Bid-ON-Call Services to RAISE MANHOLE FRAME AND COVERS
Category:	Bid Invitations
Status:	Open

Publication Date/Time: 5/22/2026 12:00 AM Closing Date/Time: 6/18/2026 2:00 PM Related Documents: 6577 Bid-ON-Call Services to RAISE MANHOLE FRAME AND COVERS

Attachment Preview

TOWN OF TRUMBULL

WATER POLLUTION

CONTROL AUTHORITY (WPCA)

REQUEST FOR QUALIFICATIONS AND PROPOSAL

FOR ON-CALL SERVICES TO

RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

BID #6577

DUE: June 18, 2026 @ 2:00 pm

TOWN OF TRUMBULL

WPCA

REQUEST FOR PROPOSAL FOR ON-CALL

SERVICES TO RAISE MANHOLE FRAME AND COVERS

TOWN WIDE

Town of Trumbull

Raise Manhole Frame and Covers

Page 2 of 20

BID #6577

DUE: June 18, 2026 @ 2:00 pm

GENERAL INSTRUCTIONS TO BIDDERS

The Town of Trumbull Water Pollution Control Authority (hereinafter referred to as Town or WPCA), through the Office of the

Purchasing Agent, will accept sealed bids for On-Call Services to RAISE MANHOLE FRAME AND COVERS TOWN WIDE in

accordance with the specifications and requirements contained in this request.

This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town and the successful proposer. It’s the

sole responsibility of the contractor/ vendor to check the Towns website for any addendum.

1. PREPARATION OF PROPOSALS

a. Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit

one (1) ORIGINAL and one (1) EXACT COPY and on E-copy via memory stick. Bidders should submit bids in a

clear, concise and legible manner to permit proper evaluation of responsive bids.

b. Bidders may also submit, under separate cover with their proposal, any samples of reports and documents that

are necessary to meet the requirements (deliverables) of this request should a purchase order be awarded.

Please be advised that the person signing the formal proposal must be authorized by your organization to

contractually bind your firm with regard to prices and related contractual obligations for the delivery period

requested

c. No oral, Email, telephonic,proposals will be considered. No telephone corrections, deletions, or additions will be

accepted. The Town reserves the right to reject any or all bids, and to waive any or all formalities in connection therewith.

2. BID SUBMISSION

Bids are to be submitted in a sealed envelope addressed as follows:

Bid: 6577 Due: June 18, 2026 at 2:00PM

Richard Kotchko

Interim Purchasing Agent

Town of Trumbull

5866 Main Street

Trumbull, CT 06611

Please be advised that the person(s) signing the formal proposal must be authorized by your organization to contractually

bind your firm with regard to prices and related contractual obligations for the delivery period requested.

3. BID TIME

a) Bids shall be received at the office of the Interim Purchasing Agent Richard Kotchko, Town Hall, prior to the

advertised hour of opening, at which time all proposals will be publicly opened and read aloud. Any bids submitted or

received after the advertised hour shall not be accepted, opened or read.

b) A bidder may withdraw a proposal at any time prior to the above scheduled date and time. Any bid received after

the above scheduled date and time shall not be considered or opened.

4. TOWN OPTIONS

a) The TOWN reserves the right to reject any and all bids and does not bind itself to accept the lowest bid or any

proposal for this work or any part thereof, and shall have the right to ask for new bids for the whole or parts, should it

desire to do so.

b) If your proposal does not meet or better the required specifications on all points that must be outlined in a letter,

otherwise it will be presumed that a proposal is in accordance with the required specifications.

Town of Trumbull

Raise Manhole Frame and Covers

Page 3 of 20

5. TAXES

All purchases made by the Town, and associated with the award of this requirement shall be tax exempt. Any taxes must

not be included in bid prices. A Town Tax Exemption Certificate shall be furnished upon request.

6.

INQUIRIES

a) All inquiries regarding this request shall be answered up to the close of business on June 12, 2026, after which

time no additional questions will be accepted. To ensure consistent interpretation of certain items, answers to

questions the Town deems to be in the interest of all bidders will be made available in writing, EMAIL as

appropriate to all bidders. Inquiries of a technical nature may be directed to William Maurer

wmaurer@trumbull-ct.gov; all others may be directed to Richard Kotchko rkotchko@trumbull-ct.gov.

b) The Town reserves the right to communicate with any or all of the bidders to clarify the provisions of Proposals.

The Town further reserves the right to request additional information from any bidder at any time after

proposals are opened.

It is the sole responsibility of a bidder to verify any addendums that may have been issued relating to this request prior

to submission of a proposal. Any notice of addendum shall be published on the Purchasing Department Website

www.trumbull-ct.gov. Failure to submit a response that does not address any changes or addenda may result in a

disqualification of a proposal submission.

7. AWARD AND AUTHORITY

The Town Purchasing Agent will issue notification of Award in writing with a Town standard contract and followed by a

Purchase orders on an as need basis.

8. ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

Any assignment or subcontracting the selected contractor for work to be performed, or goods and/or services to be

provided, in whole or in part, and any other interest in conjunction with Town procurement shall not be permitted without

the express written consent of the Town of Trumbull.

9. HOLD HARMLESS CLAUSE

The Contractor agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss,

damage or expense which the Town may suffer or for which the Town may be held liable by reason of injury, including

death, to any person or damage to any property arising out of or in any manner connected with the operations to be

performed under this Contract, whether or not due in whole or in part of any act, omission or negligence of the Owner or

any of his representatives or employees.

10. WORK REGULATIONS AND STANDARDS

All work activities performed in association with this request must be performed and completed for the Town in

accordance with current Federal State and Local regulations. All services performed shall also conform to the latest

OSHA standards and/or regulations. The Contractor shall comply with all of the Connecticut General Statutes and comply

with the EEO requirements.

11. INSURANCE

The successful bidder shall provide the Town Purchasing Agent with a Certificate of Insurance before work commences.

The Town shall be named as an additional insured with Insurance Company licensed to write such insurance in

Connecticut, against the following risks and in not less than the following amounts:

 Worker’s Compensation

 Contractor’s Public Liability and Property Damage

 Automobile Insurance

General Liability

Each Person

Each Occurrence Aggregate

Bodily Injury Liability

$1,000,000

$1,000,000

$1,000,000

Property Damage Liability

$1,000,000

$1,000,000

Personal Injury Liability

$1,000,000

$1,000,000

Comprehensive Automobile Liability

Bodily Injury

$1,000,000

$1,000,000

$5,000,000

Property Damage

$1,000,000

$1,000,000

Town of Trumbull

Raise Manhole Frame and Covers

Page 4 of 20

Such policies shall provide that no coverage shall be changed or cancelled unless thirty- (30) day’s prior notice of such

change or cancellation shall be made to the owner. Such notice shall be made by registered mail; postage prepaid, to

the Purchasing Agent, Town of Trumbull, Town Hall, Trumbull, Connecticut 06611.

In the event of cancellation, the contractor shall cease all operations on or before the effective date of said cancellation

and he shall not commence work again until he has obtained replacement insurance and has delivered a Certificate of

Insurance to the office of the Owner’s Purchasing Department.

12. ADDENDUM

It is the responsibility of the bidder to verify prior to final submittal if any addenda to this request have been issued. Any

addenda to this request shall be posted on the Town of Trumbull website www.trumbull-ct.gov under the Purchasing

Department’s section. Bidders may also call the Purchasing Department directly 203.452.5042 for inquiries regarding

addenda.

13.

1.

2.

3.

4.

AWARD AND PRICING

Individual requirements and or assignments shall be awarded to the successful respondent to this request on an as needed

basis for specific projects designated by the Town. The Town’s intention is to obtain the services of at least Two (2)

qualified contractors in order to provide services for any one or all of the three specific General Specifications and

Requirements but may only choose one if the town cannot obtain 2 qualified proposers. Such assignments shall require

a complete breakdown of all labor and material and guided by the rates and pricing structure identified in the proposal form

contained herein PRIOR to the commencement of any work assignments. The work assigned shall primarily be for

preventative maintenance, special projects or emergency services for existing Town systems and facilities per Technical

specifications and Requirements listed below.

All pricing quoted shall remain firm fixed for a period of about Two (2) years from date of proposal opening. Special

consideration will be given to responses with extended firm price dates.

The duration of the contract shall be for Two (2) years and may be renewed for (1) one additional year if both parties mutually

agree upon a price by giving the contractor at least thirty (30) days written notice and upon mutual consent of both parties.

Notwithstanding the foregoing, the Town may cancel the contract at any time.

All awards for specific assignments shall be awarded by purchase order; however certain emergency requirements may be

authorized directly by the Director of Facilities or its designee.

The contract will be for 2 years estimated July 1, 2026 to June 30, 2028.

The Town requires firmed fixed prices for a period of two plus (2) years following Quotation opening and nothing

elsewhere in this Quotation shall abrogate this firm period. A letter of extension may be sent if both parties mutually

agreed on pricing extended for one (1) additional one year.

14. CONFLICT OF INTEREST

Public officials shall be prohibited from receiving any town work procured through a public

Bid or bid waived process so as to avoid any appearance of impropriety or conflict of interest;

And; Public officials cannot circumvent the intent of this ordinance by receiving town work

Through a bid waiver, as proscribed by the Trumbull Town Charter.

15. WARRANTIES

A copy of all applicable warranties must be submitted in full detail

16. REQUIREMENTS

a) The Town reserves the right to issue Addenda at any time prior to the Bid Opening. All such

Addenda become, upon issuance part of the Specification. Each Bidder shall cover such

Addenda in the proposal and shall acknowledge receipt of same on the blank provided

therefore. It is the bidders’ responsibility to access the Town’s website or contact the Town

for any addenda that may be issued in conjunction with this bid.

b) The Town reserves the right to require any or all Bidders to submit statements as to previous

experience in performing comparable work; and as to financial and technical organizations

and resources available for this work. The mere opening and reading aloud of a bid shall not

Town of Trumbull

Raise Manhole Frame and Covers

Page 5 of 20

constitute or imply the Town’s acceptance of the suitability of a Bidder or the bid, nor shall

possession of Drawings or requirements constitute an invitation to bid. The competency and

responsibility of Bidders as well as the number of working days required for completion will be

considered in making an award.

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 314910Textile Bag and Canvas Mills

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