Project Information

Bid Title

RFP 2026-082 Carsharing Services

Issuing Agency

University of Maine

Location

Maine

Published Date

Apr 13, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-082

Original Source

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Bid Documents

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Project Description

bid #	due date	due time	commodity	attachments	addenda
2026-082	17-Apr-2026	11:59 pm	RFP 2026-082 Carsharing Services	No attachments available	RFP 2026-082 Addendum 1

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Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

Carsharing Services

RFP #2026-082

Issued Date: March 13, 2026

Response Deadline Date/Time: April 9, 2026, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: Carsharing Services - RFP#2026-082

Response Contact Information:

Email: UMSResponses@maine.edu

Request for Proposal – Carshare Services

Dated: April 9, 2026

Contents

1.0 INTRODUCTION........................................................................................................................... 3

1.1 Definitions, Background, Purpose and Specifications................................................. 3

1.2 General Information ............................................................................................................... 6

1.3 General Submission Provisions ....................................................................................... 10

2.0 EVALUATION AND AWARD PROCESS............................................................................... 12

2.1 Evaluation Criteria................................................................................................................ 12

2.2 Award....................................................................................................................................... 13

2.3 Tie Bids.................................................................................................................................... 13

2.4 Negotiations ........................................................................................................................... 13

2.5 Award Protest ........................................................................................................................ 14

3.0 RESPONSE FORMAT REQUIREMENTS.............................................................................. 14

3.1 General Format Instructions.............................................................................................. 14

3.2 Response Format Instructions ......................................................................................... 15

Appendix A – University of Maine System Response Cover Page................................... 16

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 17

Appendix C – Required Cost Evaluation Exhibits................................................................. 18

Appendix D – Master Agreement ............................................................................................... 20

Appendix D1 – Evaluation Question(s) – Master Agreement ............................................. 34

Appendix E – Organization Reference Form .......................................................................... 38

Appendix F – Evaluation Question(s) - Organization, Qualifications and Experience 39

University of Maine System RFP

Rev. 11/04/2025

Page 2 of 40

Request for Proposal – Carshare Services

Dated: April 9, 2026

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Southern Maine

Known for its academic excellence and student focus, the University of Southern

Maine (USM) is a community-engaged university taking advantage of its three-

campus location in the economic and cultural heart of Maine to provide unmatched,

authentic, hands-on learning experiences. This gives our graduates a leg up in

launching their careers while at the same time meeting the workplace needs of our

region and state.

Our significant financial and academic support provides our students access to a

high quality education, helps ensure their success once they are here and enables

them to pursue and realize their dreams upon graduation.

University of Maine System RFP

Rev. 11/04/2025

Page 3 of 40

Request for Proposal – Carshare Services

Dated: April 9, 2026

Reflecting the community it serves, USM has become known as “the University of

Everyone,” welcoming a diverse mix of ages, backgrounds and income levels to

our 8,000 plus student body. Ranging from traditional high school graduates to

adults completing their degree, from high achievers to those who may not have

seen a college education in their future, from new Mainers to veterans who have

served our nation, the University of Southern Maine supports their academic

pursuits and encourages their advancement.

1.1.3

Purpose

The University of Southern Maine is seeking responses to provide Carsharing

Services as defined in this document. This document provides instructions for

submitting responses, the procedure and criteria by which the Respondent(s) will

be selected, and the contractual terms which will govern the relationship between

the University and the awarded Respondent(s).

The University of Southern Maine (USM) is committed to achieving carbon

neutrality by 2040 and has identified transportation as a critical area for emissions

reduction. As part of this commitment, USM developed a Transportation Demand

Management (TDM) Plan focused on lowering carbon emissions, reducing traffic

congestion and parking demand, and expanding sustainable mobility options for

students, faculty, and staff. Introducing a campus carshare program is a key

initiative within this plan. The service would provide reliable, short-term vehicle

access for individuals who choose to bike, walk, carpool, or use public transit but

may need a vehicle for emergencies, academic commitments, employment,

medical appointments, or personal needs. By offering this mobility safety net, the

program increases users’ sense of security, safety, and comfort in not bringing a

personal vehicle to campus.

Carshare programs have proven effective at peer institutions in reducing single-

occupancy vehicle use and supporting multimodal transportation networks. At

USM, this initiative stems from strategic sustainability planning and aligns with

broader University goals related to environmental stewardship, access, and

community well-being. The University seeks a qualified partner to implement a

reliable and user-friendly carshare program that advances these objectives while

strengthening campus mobility.

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

Though this document is primarily for University of Southern Maine, all campuses

in the University of Maine System must be afforded the use of this solution, with

all the same terms and conditions applicable to the various University locations.

University of Maine System RFP

Rev. 11/04/2025

Page 4 of 40

Request for Proposal – Carshare Services

Dated: April 9, 2026

1.1.4 Specifications / Scope of Work

Vehicles:

The University of Southern Maine (USM) is interested in starting with two

vehicles, as two to three vehicles are typical for university carshare programs.

Beginning with two vehicles would allow USM to assess demand and determine

whether a third vehicle is necessary. Vehicles should be available 24/7, as they

will be used by individuals in emergency situations who do not have access to a

personal vehicle. USM prefers four-door, five-seat sedans, but does not have a

preference for a specific make or model.

Location:

Carshare vehicles should be returned to campus after each use to ensure the

fleet remains balanced and to avoid potential rebalancing fees charged by the

carshare company. Keeping the vehicles on campus also ensures visibility and

access for students, staff, and faculty. The first floor of the commuter lot is an

ideal location due to weather protection, visibility, and safety. Snow removal

would generally not be a concern, however, if needed, USM would be

responsible for snow removal.

Accessibility and Maintenance:

The company must allow users who are 18 years or older to participate, as this is

essential for serving the majority of students. The carshare company will be fully

responsible for vehicle maintenance as well as regular and consistent monitoring

of the vehicles.

The proposed location for housing the vehicles would be in the parking garage

within the red box.

University of Maine System RFP

Rev. 11/04/2025

Page 5 of 40

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